[R.O. 1996 § 125.040]
A.
The records of the City shall be kept in
the custody of the City Clerk.
1.
As used in this Article, the word
"record" or "records" shall mean any document, book, paper, photograph,
map, sound recording or other material, regardless of physical form
or characteristics, made or received pursuant to law or in connection
with the transaction of official business. Library and museum material
made or acquired and preserved solely for reference or exhibition
purposes, extra copies of documents preserved only for convenience
of reference, and stocks of publications and of processed documents
are not included within the definition of records as used in this
Article, and are hereinafter designated as "non-record" materials.
2.
The City Clerk may designate a subordinate
or another City Official authority to have temporary custody of City
records, after satisfying himself/herself as to the safety of said
records.
[R.O. 1996 § 125.050]
A.
All records made or received by or under
the authority of or coming into the custody, control or possession
of local officials in the course of their public duties are the property
of the City and shall not be mutilated, destroyed, transferred, removed
or otherwise damaged or disposed of, in whole or in part, except as
provided by law.
1.
No record shall be destroyed or otherwise
disposed of unless it is determined that the record has no further
administrative, legal, fiscal, research or historical value.
2.
Non-record materials or materials
not included within the definition of records may, if not otherwise
prohibited by law, be destroyed at any time, if same have the approval
of the Missouri Local Records Board.
3.
Records of the City may be disposed
of or destroyed without the approval of the Missouri Local Records
Board, if the same is permitted by the State Municipal Records Manual.
Records may be retained for a period of time longer than the minimum
retention period required by the State Municipal Records Manual, at
the discretion of the Board of Aldermen.
