The annual fiscal plan shall consist of the operating and capital
improvements plan and the budget message. These documents shall represent
a complete financial plan for the next fiscal year and shall include
financial estimates projected over the next five fiscal years.
At least 60 days prior to the end of the fiscal year, the Manager
shall submit to the Council a budget message, a balanced annual operating
budget, a capital budget and a proposed tax ordinance. Upon submission,
the budget, capital program, and budget message shall be a public
record in the office of the Manager and shall be open to public inspection.
The Manager shall, at the same time, make available copies of the
proposed budget, capital program, and budget message for distribution
to interested persons. Copies of the adopted budget and capital program
shall also be public records and shall be made available to the public.
Unencumbered and unexpended appropriations shall lapse at the
close of the fiscal year, but the Council may annually continue an
appropriation for a capital expenditure until the purpose for which
it is made has been accomplished.
[Amended 10-11-1982 by Ord. No. 263]
A. Payment of funds. No payment of any funds shall be made unless provided
for in the budget and specifically approved by the Council; provided,
however, that payroll and utility expenditures may be made at the
direction of the Manager where based on a prior ordinance or contract.
B. Purchasing manual. The Township Manager shall have prepared a manual
regulating procedures for purchasing, bidding and contract requirements
that will be of sufficient detail to enable employees to follow a
consistent policy that will assure fiscal integrity and an efficient
administration of the budget. The purchasing manual shall be approved
by a resolution of Council.
[Amended 10-11-1982 by Ord. No. 263; 6-12-1989 by Ord. No. 414; 4-10-1995 by Ord. No. 512; 9-10-2007 by Ord. No. 690]
Except as may otherwise be provided by law, the Council shall
award at a public meeting all contracts over $25,000 to the best responsible
bidder. A notice shall be published before the solicitation of bids.
[Amended 10-11-1983 by Ord. No. 263]
Competitive bidding shall not be required for:
A. Labor, material, supplies or services furnished by one unit of the
Township to another unit.
B. Contracts with other governmental units.
C. Contracts for emergencies, repairs of services involving danger to
the health and safety of employees or the public.
D. Contracts for professional or unique services.
E. Contracts for purchases of unique items or where competitive bidding
is not possible.
F. Contracts where competitive bidding was accomplished by another governmental
agency or cooperative and where purchases are made through cooperative
purchasing.
The Manager shall prepare detailed procedures for the selection
and retention of contractors for professional or unique services.
These procedures shall be approved by resolution of the Council and
shall include provision for:
A. Public announcement of the project or service to be performed.
B. Initial screening of qualified persons to furnish the services.
C. Selection of at least three qualified persons in order of preference.
D. Negotiation of contract with the qualified persons first in order
of preference.
E. To terminate negotiations with the first qualified person if not
successful and begin negotiations with the qualified person second
in order of preference; continue in this manner until negotiations
with qualified persons have been successfully concluded.
All contracts of the Township involving sums in excess of $500
shall be in writing and shall be executed on behalf of the Township
by the Manager. All checks or drafts of the Township shall be signed
by the Manager or other officer designated by the Council, and shall
be counter-signed by a member of the Council designated by the Council.