As used in this chapter, the following terms shall have the
meanings indicated:
The Recreation Department, the Director of said Department,
or a designated representative of the Director.
All public parks, trails, areas, and facilities owned or
managed by Peters Township.
The individual, club, or group who makes a request for a
special use.
All persons living in the Township and those owning real
property within Township boundaries.
NONRESIDENTSShall refer to all other persons.
Any use of a park area or facility as requested by a party.
The Recreation Department makes the final determination for the approval
or denial of all special use requests. If approved, the area or facility
will be reserved for the requested party's activity, which may
be exclusive. There also may be a requirement for a deposit and rental
fee to be paid.
The document containing procedures and guidelines governing
the treatment of requests to reserve park areas. The policy was adopted
by the Township Council and became effective on February 1, 1985.
Peters Township.
Requests by residents for special use can be accepted by the
Department no more than six months (to the day) prior to the desired
date. Nonresident requests will be accepted no more than two months
prior to the special use.
[Amended 5-23-2011 by Ord. No. 732]
A.
May be required to be paid the Department for some special use requests.
These damage/cleanup deposits will be determined by the Department.
B.
The deposit required must always be presented to the Department in
the form of a check (never cash) and be received at least one full
working day preceding the special use. The check will be returned
to the party if no damage nor excessive cleanup has been incurred
by the Department.
C.
If for any reason there is damage to any part of the park area, the
Department shall determine the extent of damage and deduct the dollar
amount from the deposit paid by the party. If the cleanup exceeds
the routine duties required, a restitution fee shall be assessed and
deducted from the deposit.
D.
In either or both cases, if the amount of damage or extra cleanup
required exceeds the deposit paid by the party, the Department may
bill the party for the balance, to be paid in full no more than 30
days from the billing date. If payment is not received from the party
within that time, all future special use requests will be denied until
such time as payment is received. The foregoing provisions shall also
apply in cases in which the party was not required to remit a deposit.
Fees for reservations shall be established for each budget year
as part of the general fund budget, or may be established to underwrite
a particular service as necessary. All fees must be received by the
Department at least one full working day prior to the special use.
[Amended 5-23-2011 by Ord. No. 732]
A.
If the party cancels its special use at least 72 hours prior to the
start of the reserved activity, the rental fee and any deposit will
be refunded. If the party cancels its reservation with less than 72
hours prior to the special use, no refund will be granted.
B.
If the reserved special use was unable to be conducted due to inclement
weather or any condition which renders the facility/area unusable,
a refund or rescheduling will be granted upon request, rain date identified
in advance and, if used, must be treated as any other special use.
