[[1]HISTORY: Adopted by the Mayor and Council of the Borough
of Madison 9-8-2014 by Ord. No.
43-2014. Amendments noted where applicable.]
GENERAL REFERENCES
Utilities Authority — See Ch. 48.
[1]
Editor's Note: Former Ch. 47, Standing Finance Committee,
adopted 8-10-2009 by Ord. No. 42-2009, was repealed 4-1-2013 by Ord.
No. 4-2013.
For the purposes of this chapter, the following terms shall
have the meanings indicated:
The Borough of Madison's water and electric utilities.
The purpose of the Committee is to advise the Mayor and Council.
As such, the Committee does not have the power to enter into agreements,
set utility rates, or to transact any business on behalf of the Borough
of Madison.
The purpose of the Committee shall be to:
A.
Assist the
Mayor, Council and Borough staff in studying the future of the utilities
and to provide Borough staff with technical assistance that will enhance
performance, system reliability, risk management and utility best
practices.
B.
Assist the
Mayor, Council and Borough staff in developing capital plans for the
utilities.
C.
Advise the
Mayor and Council on utility performance, system reliability, risk
management and utility efficiency.
D.
Provide
support to the Mayor and Council regarding metering systems, self-generation,
interconnection and other financial/technical issues.
E.
Assist Borough
staff on other utility-related issues as requested by the Mayor and
Council.
A.
Number of
members. Membership shall consist of nine regular members, two public
officials and four ex officio members.
B.
Classification
of members. The regular members, known collectively as "members,"
and the ex officio members, shall consist of the following:
(1)
Public
officials: two regular members, specifically the Mayor and the Council
Liaison to Utilities.
(2)
At-large
members: nine regular members. These members shall be any individual,
resident or nonresident, with an identifiable interest in the activities
and mission of the Utilities Advisory Committee.
(3)
Ex officio
members: four members who shall be the Administrator or Assistant
Administrator, the Borough Engineer, the Electric Utility Superintendent
or designated representative, and either the Department of Public
Works Superintendent or designated representative for the Madison
Water Department.
C.
The Mayor,
Council Liaison and all regular members of the Commission, excluding
the ex officio members, shall exercise voting power.
D.
Appointment.
Appointments of all members shall be made by the Mayor with the advice
and consent of the Borough Council. In the event that the Mayor fails
to make a nomination at least five days prior to the date of the second
regular public meeting of the Council after a position becomes vacant
or the Borough Council fails to confirm a nomination, then the appointment
shall be made by the Borough Council by the vote of a majority of
the members present at the meeting, provided that at least three affirmative
votes shall be required, with the Mayor to have no vote thereon except
in case of a tie.
E.
Terms. Regular
members shall serve for terms of three years. The term of any public
official shall not extend beyond the current term of public office.
F.
Vacancy.
In the event of a vacancy, the Committee will recommend a successor
who may be appointed by the Mayor with the advice and consent of the
Council to fill the unexpired term.
G.
The Committee
shall maintain two standing subcommittees: Water Utility Operations
Subcommittee and Electric Utility Operations Subcommittee. The Committee
may also create ad-hoc subcommittees in order to study specific topics
or initiatives.
The Mayor shall annually appoint the Committee Secretary, who
shall be an employee of the Borough in either the Land Use, Public
Works or Utility Department. The Secretary shall keep minutes and
records of all meetings and proceedings, including voting records,
attendance, reports and findings. Copies of all minutes shall be delivered
promptly to the Borough Clerk.
The Mayor, Council Liaison or Administrator shall set the agenda
and facilitate the meetings.
A.
Schedule.
The Committee shall meet at least four times a year.
B.
Notice.
Notice of the annual schedule and of any special or additional meetings
shall be made to the public pursuant to the Open Public Meetings Act.
See N.J.S.A. 10:4-6 et seq. Any cancellation or change of a meeting
shall be made by the Administrator. Committee members will be notified
at least 48 hours in advance.
C.
Open meetings.
The meetings of the Committee shall be open to the public.
D.
Quorum.
A majority of the voting members of the Committee shall constitute
a quorum for the transaction of business.
E.
Absence
from meetings. All regular members are expected to attend all meetings.
When a member has exceeded three unexcused absences in any twelve-month
period, the Committee may request the resignation and recommend a
replacement to the Mayor for approval by the Council.
The members of the Committee shall receive no salary or other
compensation for their services.
Disclosure of interest. No Committee member shall have or shall
acquire any interest, direct or indirect, personal or financial, in
any project which the Committee is promoting or in any contract or
proposed contract for materials or services or in any lease, mortgage,
sale or contract of any nature whatsoever relating to any such project
or to the Committee without forthwith making written disclosure to
the Committee of the nature and extent of the interest. Such disclosure
shall be entered, in writing, upon the minutes of the Committee.