[Ord. No. 2750 §§1 —
2, 6-30-2006]
[1]
Editor's Note — Ord. no. 2827 §1, adopted March
3, 2008, repealed section 110.300 "term of office" in its entirety.
Former section derived from ord. no. 1790 §2, 10-2-95; ord. no.
2273 §1, 1-2-01; ord. no. 2676 §1, 10-18-04; ord. no. 2700
§1, 7-13-05; ord. no. 2733 §1, 5-1-06; ord. no. 2750 §4,
6-30-06. At the editor's discretion, this section has been reserved
for the city's future use.
[Ord. No. 1790 §3, 10-2-1995; Ord. No. 2750 §3, 6-30-2006; Ord. No. 2921 §1, 6-1-2009]
A.
The
City Clerk/TIF Manager shall have the following duties:
1.
The City Clerk/TIF Manager shall attend all meetings of the Board
of Aldermen.
2.
The City Clerk/TIF Manager shall keep a journal of the proceedings
of the Board of Aldermen.
3.
The City Clerk/TIF Manager shall safely and properly keep all the
records and papers belonging to the City which may be entrusted to
his/her care.
4.
The City Clerk/TIF Manager shall be the general accountant of the
City.
5.
The City Clerk/TIF Manager shall administer official oaths and oaths
to persons certifying to demands or claims against the City.
6.
The City Clerk/TIF Manager shall have custody of the books, records,
papers and documents belonging to the City.
7.
The City Clerk/TIF Manager shall direct or prepare all certificates
of election or appointment of the City Officers, and deliver the same
to the persons elected or appointed.
8.
The City Clerk/TIF Manager shall see that all ordinances appropriating
money out of the Treasury are endorsed by the Treasurer before passage
and shall affix thereto the Seal of the City and keep a record thereof
showing the number, date and amount thereof, the name of the person
to whom, and on what account issued, and when redeemed.
9.
The City Clerk/TIF Manager shall record the certificates, oaths and
bonds of all the City Officers.
10.
The City Clerk/TIF Manager shall keep an index of the records of
proceedings of the Board of Aldermen.
11.
The City Clerk/TIF Manager shall direct or prepare all blank licenses
for all purposes for which licenses are required to be issued, and
when required shall cause the same to be issued, signing the Clerk's
name and affixing the Seal of the City thereto, and shall keep an
account with the Collector for such licenses and amount of the license
tax thereon.
12.
The City Clerk/TIF Manager is the custodian of the records.
As such custodian shall respond to all requests for access to or copies
of a public record within the time period provided by Missouri Statute
except in those circumstances authorized by Missouri Statute. And
that the fees charged shall be in accordance with Missouri Statute.
That such custodian shall cause a full public records policy to be
posted at his/her office in public view. Said policy is as follows:
[Ord. No. 3202 § 2, 3-7-2016]
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City Of Pleasant Valley, Missouri, Records Policy
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Section 610.028(2), RSMo., provides that each public body shall
adopt a written records policy in compliance with Missouri's Sunshine
Law; as such, the official position of the City as to keeping and
accessing City records shall be as follows:
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1.
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Meetings, records, votes, actions and deliberations of this
body shall be conducted in compliance with applicable State Statutes.
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2.
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All information shall be released and made available in compliance
with applicable State Statutes.
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3.
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The designated custodian of records shall be the City Clerk
and all official records requests must submitted to that person.
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4.
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All records which may be closed by Missouri State Statutes or
Federal law shall be closed pursuant to this policy.
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5.
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The bulletin board located at City Hall is hereby designated
as the official notification place for the Board of Aldermen, as well
as all boards, commissions, and committees.
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6.
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No elected official shall have more access than the public at
large to closed records of the City except as to:
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a.
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Minutes of executive sessions involving the bodies for which
they currently hold an official seat that was also held at the time
the minutes were recorded.
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b.
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Records which the appropriate public body has voted to make
accessible to the official.
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c.
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Records otherwise required by law to be accessible to the official.
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13.
The City Clerk/TIF Manager shall have additional duties associated
with setting up and managing accounting aspects of TIF.
[Ord. No. 1790 §4, 10-2-1995; Ord. No. 2750 §2, 6-30-2006]
The Board of Aldermen shall set the salary of the City Clerk/TIF
Manager and such amount shall be fixed by ordinance as a certain amount
per month.
[Ord. No. 1790 §5, 10-2-1995; Ord. No. 2750 §2, 6-30-2006]
A.
Upon
temporary disability or inability of the City Clerk/TIF Manager to
perform his/her duties as set forth in the ordinance, other ordinances
or Statutes due to illness, absence from the City or other cause,
the Board of Aldermen shall appoint a Temporary City Clerk/TIF Manager
who shall have the same powers and duties as the City Clerk/TIF Manager
and shall hold such position as City Clerk/TIF Manager until the disability
or inability of the City Clerk/TIF Manager is removed.
B.
The
Temporary Clerk shall receive as compensation such salary as the Board
of Aldermen shall provide at the time of the appointment.
