[R.O. 1997 § 140.140; Ord. No.
1924 § 1, 2-7-1984]
A.
The Mayor or designated employee in the Mayor's office will
maintain a roster, classified by category or professional service,
of qualified firms interested in performing architecture, engineering,
land surveying, municipal planning or other similar professional services
for the City. Names of firms will be placed on the roster upon their
request, at the request of any member of the City Council, or when
recommended by City Department Heads.
B.
Each firm meeting the following minimum qualifications shall be deemed
to be a qualified firm meeting the qualifications of the City:
1.
Duly authorized to conduct business in the State of Missouri
in their particular profession.
2.
Professional registration by the State of Missouri or recognized
by the State of Missouri, if registration is required.
3.
At least one (1) staff professional assigned to each project.
Adequacy of personnel will be determined on a contract-by-contract
basis against the City's estimate of manpower required to perform
the work in the desired time frame.
C.
Each person or firm listed on the roster shall be responsible for
maintaining a current resume describing his/her or their qualifications
and experience with the Mayor's office. Data which should be
included is as follows:
1.
Firm name, address, telephone numbers.
2.
Year established and former firm names.
3.
Types of services for which it is qualified.
4.
Names of principals of the firm and states in which they are
registered.
5.
Names of key personnel, with experience of length of time in
the organization.
6.
Number of staff available for assignment.
7.
Outside consultants and associates usually retained.
8.
List of completed projects on which the firm was principal consultant.
9.
Current projects underway and estimated costs of each (if applicable).
10.
Data-gathering methods (if applicable).
11.
Evaluation techniques (if applicable).
[R.O. 1997 § 140.150; Ord. No.
1924 § 2, 2-7-1984]
A.
When a department of the City identifies a project for which professional
services will be necessary, the department will draft a scope of services
for the specific project. This scope of services will be submitted
to the Mayor for authorization to initiate the project and a determination
as to which Council Committee will act as the screening and selection
committee and recommend the firm and an appropriate contract to the
City Council for their approval.
B.
The Council Committee will contact those firms on the roster for
a written expression of interest in the specific service. The request
should invite comment as to the special experience in the service
being considered, describe previous experience with similar projects,
and the availability of the firm to provide required service within
any time limitations.
C.
The expressions of interest will then be presented to the appropriate
screening and selection committee for initial screening. Factors to
be determined in the initial screening will include:
1.
Specialized experience in the type of work required.
2.
Record of the firm in accomplishing work on the other similar
services in the required time.
3.
Quality of work previously performed by the firm for the City.
4.
Recent experience, if any, showing accuracy of cost estimates.
5.
Community relations, if any, including evidence of sensitivity
to citizen concerns.
6.
Geographic location of the principal offices of the firm.
The screening committee will designate no more than three (3)
firms, if available, who will be requested to present detailed proposals
on the project.
D.
Firms submitting detailed proposals will be asked to provide a resume
of its proposed project supervisor, the name of the principal who
would be responsible for the work, the amount of work presently underway,
the ability of the firm to meet required time schedules, a description
of how the project would be conducted, and an estimated cost of services
based on the scope of the work as well as other facts they wish to
present in favor of their firm. A scope of work form will be provided
to each firm asked to provide a detailed proposal so that the firm
can be fully informed of the parameters of the proposed project and
general City contracting policies.
E.
Upon receipt of the detailed proposals, the appropriate committee
will be convened to review the proposals, interview the prospective
firms, and make the final selection as to the firm for the project.
F.
The selected firm will then be requested to come into the Mayor's
office for a final conference with the appropriate committee to receive
the scope of service to be provided and the compensation requirements
for the work. The fee may then be negotiated for the project, which
is fair and reasonable. A contract is prepared and submitted to the
Mayor for presentation to the City Council for approval. If, after
reasonable effort, a contract cannot be negotiated, the negotiations
with the designated firm shall be terminated and negotiations shall
be started with the next firm recommended.
[R.O. 1997 § 140.160; Ord. No.
1924 § 3, 2-7-1984]
A.
Each contract entered into by the City Council for professional services
shall contain a prohibition against contingent fees as follows:
"The architect, engineer or land surveyor (as applicable) warrants
that he/she has not employed or retained any company or person other
than a bona fide employee working solely for the architect, engineer
or land surveyor, to solicit or secure any fees, commission, percentage,
gift, or any other consideration, contingent upon or resulting from
the award or making of this agreement.
B.
For the breach or violation of the foregoing provisions, the City
Council shall have the right to terminate the agreement without liability
and, at its discretion to deduct from the contract price, or otherwise
recover the full amount of such fee, commission, percentage, gift
or consideration.
[R.O. 1997 § 140.170; Ord. No.
1924 § 4, 2-7-1984]
The City Council, in its sole and absolute discretion, may waive
any and all aforementioned procedural requirements.
