[Ord. No. 12-8, 6-11-2012]
The office of City Administrator of the city of Hallsville, Missouri, is hereby created/for the purpose of this Article, such office shall be referred to as "Administrator."
[Ord. No. 12-8, 6-11-2012]
The Administrator shall be at least twenty-one (21) years of age and shall be chosen solely on the basis of education, experience and executive and administrative qualifications. He/she shall hold, as a minimum, a bachelor's degree or the equivalent in a field of finance, administration or public administration or have at least five (5) years' practical experience in the field of public administration.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall take and subscribe to an oath of office, before a person authorized to administer oaths, that he/she possesses all the qualifications prescribed for his/her office by law, that he/she will support the Constitution of the United States and the State of Missouri, the provisions of all laws of the State of Missouri and the ordinances of the City of Hallsville, and that he/she will faithfully demean himself while in office.
[Ord. No. 12-8, 6-11-2012]
Before entering upon the duties of his/her office, the Administrator shall file with the City a bond conditioned upon the faithful and honest performance of his/her duties and the rendering of faithful and proper accounts to the City for funds and property in his/her possession or under his/her control in the amount of seventy-five thousand dollars ($75,000.00); provided, however, in the event that the Administrator be covered by a blanket bond to the same extent as an individual, bond shall not be required. The cost of such bond shall be borne by the City.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall receive such compensation as shall be fixed by ordinance. The administrator shall be entitled to all fringe benefits which are provided to other officers and employees of the City and to such other fringe benefits as may be provided by ordinance from time to time.
[Ord. No. 12-8, 6-11-2012]
The Mayor may, with the consent of a majority of all the members of the Board of Aldermen, remove from office the City Administrator at will and the City Administrator may be so removed by a three-fourths (3/4) vote of all the members elected to the Board of Aldermen, independently of the Mayor's approval or recommendation.
[Ord. No. 12-8, 6-11-2012]
A. 
The Administrator shall serve as the Chief Administrative Officer of the City. He/she shall be responsible for the administration and management of the business and employees of the City subject to the direction and supervision of the Mayor and Board of Aldermen. To that end, he/she shall have the following duties and powers:
1. 
General Administration.
a. 
Carry out all lawful policies established by the Mayor and Board of Aldermen.
b. 
Establish short- and long-range goals for the City with the approval of the Mayor and Board of Aldermen.
c. 
Develop a plan of organization to establish areas of responsibility, lines of authority and formal channels of communication for approval by the Mayor and Board of Aldermen.
d. 
Provide for the maintenance of the physical property and equipment of the City; meet operation conditions in compliance with applicable federal, state and local legal requirements.
e. 
Provide for periodic reports to the Mayor and Board of Aldermen on all aspects of the City's activities.
f. 
Provide for meaningful relationships and communications between the City and its residents.
g. 
Provide for an economic, efficient and safe delivery of supplies and services necessary in rending efficient service to the City and its residents.
h. 
Provide for a sound, stable and realistically economical insurance and bonding program for all aspects of City liability and risk.
i. 
Supervise the operational activities of all City Departments.
j. 
Coordinate the activities of all departments, agencies and offices.
k. 
Prescribe such rules and regulations as are necessary for the conduct of the City's departments, agencies and offices, and revoke, suspend or amend any rule or regulation of any City department, agency or office.
l. 
Be accountable to the Mayor and Board of Aldermen for any actions taken when requested to do so, and at all times be subject to the supervision, direction and control of the Mayor subject to review by the Board of Aldermen.
m. 
Prepare and submit to the Mayor and Board of Aldermen an annual statement of objectives which will specify goals and time tables consistent with objectives set forth by the Mayor and Board of Aldermen.
n. 
Perform related duties as required by the Mayor and Board of Aldermen not inconsistent with the statutes of the State of Missouri and the ordinances of the City of Hallsville.
2. 
Budgetary. A plan for the fiscal solvency and security of the City, including the submission of a realistic annual budget which provides for a program of sound fiscal management.
3. 
Committee Liaison.
a. 
Attend all meetings of the Board of Aldermen and, as requested, meetings of all aldermanic committees.
b. 
Serve as liaison between the Mayor and Board of Aldermen and various committees, boards and commissions of the City and their members.
4. 
Personnel.
a. 
Recommend the establishment and maintenance of personnel programs employing sound personnel policies and practices which are internally consistent and externally competitive.
b. 
Promote the organization and continuing development of a competent City staff.
c. 
Design, prepare and submit for review and adoption by the Board of Aldermen personnel procedures, position classifications and compensation schedules for employees covered in the City's personnel program.
d. 
Prescribe the functions and duties of the officers and employees of the City not otherwise prescribed by any ordinance of the City of Hallsville.
e. 
Establish such administrative rules and regulations, not inconsistent with law or established City policy, as may be necessary or proper for the efficient and economical conduct of the business of the City.
5. 
Financial.
a. 
Supervise the collection and deposit of all taxes and revenues such as, but not limited to, sales, personal property, real estate, gasoline, cigarette and intangible taxes and road and bridge fund revenues, license and permit fees, federal revenue sharing funds and court fines.
b. 
Supervise in the manner prescribed by ordinance the purchase of all materials, supplies and equipment for which funds are provided in the budget or appropriated by the Board of Aldermen.
c. 
Keep the Mayor and Board of Aldermen advised of the financial condition and future needs of the City, including the anticipated financial condition and future needs of the City, including the anticipated financial impact of proposed ordinances and make such recommendations as he/she may deem appropriate.
d. 
Supervise the preparation of a monthly status report covering all departmental operations and City financial conditions.
e. 
Supervise and coordinate efforts on behalf of the City to obtain financial grants from any sources.
f. 
Keep fully advised of the financial condition and future financial needs of the City.
g. 
Serve as ex officio City Clerk for the City and have and perform all of the authority, rights and duties of the Clerk in the even of his/her refusal to do so, absence, illness or disability, but at no additional compensation therefor.
6. 
Press Releases. The Administrator shall be responsible for keeping the public informed of the purpose and methods of the City government through all available news media.
7. 
Conference Attendance. The City Administrator shall attend state and regional conferences and programs applicable to his/her office and the business of the City of Hallsville, whenever such attendance is directed and approved by the Board of Aldermen or Mayor.
8. 
Other Duties. Perform such other duties as may be imposed upon him/her by the Mayor and Board of Aldermen or by a contract of employment with the City.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall have responsibility for all real and personal property owned or maintained by the City of Hallsville. He/she shall have responsibility for all inventories of such property and for the upkeep of all such property. Personal property owned by the City may be sold by the Administrator only with approval of the Mayor and Board of Aldermen. Real property may be sold only when such sale is authorized by ordinance.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall coordinate the work of all departments, agencies and offices of the City, and shall have authority to assign the employees of the City to any department where they are needed for the most effective discharge of the functions of City government.
[Ord. No. 12-8, 6-11-2012]
The Administrator shall have the authority to investigate, examine or inquire into the affairs or operation of any department of the City under the jurisdiction, and shall report on any condition or fact concerning the City government required by the Mayor or Board of Aldermen.
[Ord. No. 12-8, 6-11-2012]
The City Administrator shall not use official authority or influence for the purpose of interfering with any election. While retaining the right to vote as he/she pleases, he shall take no active part in any political campaign or lend support to or oppose the candidacy of any person seeking elective office in the City of Hallsville.
[Ord. No. 12-8, 6-11-2012]
The City of Hallsville may, acting through the Mayor with the consent of a majority of the members elected to the Board of Aldermen or by a three-fourths (3/4) vote of all the members elected to the Board of Aldermen independently of the Mayor's approval or recommendation, enter into an employment contract with a person meeting the qualifications set forth in this Article. Such contract may more fully set forth the terms and conditions of this Article.