City of Billings, MO
Christian County
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Table of Contents
Table of Contents
Editor's Note — Ord. no. 08-109-3(15) §1, adopted October 9, 2008, repealed section 115.093 "clerk pro tem" of this Article in its entirety. Former section 115.093 derived from CC 1975 §2-62.
[CC 1975 §§2-60 — 2-61; Ord. No. 09-18 §§1 — 2, 2-12-2009]
The Board of Aldermen shall elect a Clerk for such Board, to be known as "the City Clerk", whose duties and term of office shall be fixed by ordinance. Among other things, the City Clerk shall keep a journal of the proceedings of the Board of Aldermen. He/she shall safely and properly keep all the records and papers belonging to the City which may be entrusted to his/her care; he/she shall be the general accountant of the City; he/she is hereby empowered to administer official oaths and oaths to persons certifying to demands or claims against the City.
The City Clerk shall be elected by the Board of Aldermen at the meeting of said Board in the month of January of each year.
The term of office of the City Clerk shall be for one (1) year.
[CC 1975 §2-63; Ord. No. 08-109-3(15) §1, 10-9-2008]
It shall be the duty of the City Clerk, in addition to the duties imposed upon him/hr by the laws of this State governing Cities of the Fourth Class, to perform the following duties:
To affix the Seal of the City to all documents requiring the same.
To sign all resolutions adopted by the Board of Aldermen.
To attest all ordinances, resolutions and all signatures of the Mayor, when necessary.
To prepare all commissions of officers, which the Mayor is required to sign, and countersign and affix the Seal of the City to the same.
To keep a record of all commissions, official oaths and bonds of officers.
To provide and keep an "ordinance book" in which he/she shall record all ordinances passed by the Board of Aldermen and approved by the Mayor. Each ordinance recorded shall be certified by him/her under the Seal of the City to be a full, true and complete copy of said ordinance as passed by the Board of Aldermen and approved by the Mayor, together with the number of the bill and the date of its passage and approval.
To cause all ordinances and resolutions to be published when required by ordinance or order of the Board of Aldermen and examine and correct the proof thereof.
To keep a regular journal in which he/she shall faithfully and correctly record the proceedings of each meeting of the Board of Aldermen.
To carefully keep and preserve all books and papers belonging to his/her office, filed, indexed and arranged in convenient form.
To safely and securely keep and preserve all deeds, securities, official bonds, contracts and other papers belonging to the City.
To keep a complete set of books in which he/she shall clearly show all business transactions of the City and keep a correct account with each officer and employee thereof.
To keep in his/her office a book to be known as the license register in which he/she shall keep a record of all licenses issued by him/her showing the date of the commencement of said license, the date of its expiration, to whom issued, for what purpose and the amount paid therefor.
State Law Reference — Authority of city to prescribe duties of clerk, §79.320, RSMo.
[Ord. No. 1071 §3, 4-12-2007; Ord. No. 08-109-3(15) §1, 10-9-2008]
In addition to those duties of the City Clerk contained in the Code of Ordinances, the City Clerk shall also operate and keep his/her office open between the hours of 8:00 A.M. to 12:00 P.M. and 1:00 P.M. to 5:00 P.M. Monday through Friday of each week, holidays excepted. Hours of operation may be varied with the consent and approval of the Board of Aldermen.
[CC 1975 §2-65; Ord. No. 08-109-3(15) §1, 10-9-2008]
The City Clerk shall not permit any record, public paper or other document of the City, kept and preserved in his/her office, to be taken therefrom, except by such officers of the City as may be entitled to the use thereof, and then only upon their leaving a receipt thereof.
[Ord. No. 08-109-3(15) §§2 — 3, 10-9-2008; Ord. No. 09-18 §3, 2-12-2009; Ord. No. 14-03 §1, 1-9-2014]
There is hereby created the office of Deputy City Clerk.
The Deputy City Clerk shall be elected by the Board of Aldermen, for a term of one (1) year, at the meeting of said board in the month of January each year.
The Deputy City Clerk is hereby empowered and authorized to perform those duties assigned to the City Clerk, whether by State Statute or City ordinance, either in the absence of the City Clerk, or as may be necessary to assist the City Clerk in the performance of his/her duties.
The Deputy City Clerk may also hold another appointive office within the City, or be an employee of the City. If the Deputy City Clerk also holds another appointive office, or is also an employee of the City, such person shall be responsible for performing the duties of that office, or such employment, in addition to the duties of Deputy City Clerk. Such person shall also perform those duties as may be directed by the Mayor in the course of the Mayor's supervision of the day-to-day activities of the City.