[Amended 4-25-1972 by Ord. No. 9-72; 4-23-1974 by Ord. No. 25-74; 3-28-1977 by Ord. No. 6-77; 12-23-1980 by Ord. No. 29-80[1]]
There shall be a Department of Administration, the head of which
shall be the Business Administrator. He shall be chosen solely on
the basis of his executive and administrative qualifications, with
special reference to his actual experience in or his knowledge of
accepted practice in respect to the duties of his office as hereinafter
set forth. He shall have, as a minimum, a bachelor's degree in public
administration or business administration or a related field and at
least two years' experience in public administration or at least five
years of equivalent experience. At the time of his appointment, he
need not be a resident of the Township or of this state but shall
become a resident of the Township within one year of the date of his
appointment, except that he may reside outside of the municipality
with approval of the Council.
The Department of Administration shall have the following general
responsibilities:
A.
To assist in the preparation of the budget.
B.
To administer a centralized purchasing system.
C.
To be responsible for the development and administration of a sound
personnel system.
D.
To perform such other duties as are directed by the Mayor and/or
as the Council may prescribe.
E.
To attend all regular workshop and public meetings of the Township
Council of the Township of Mount Olive and provide information as
requested by either the Township Council and/or the public at said
meetings, unless the Business Administrator is on vacation or an emergency
or is excused by the Council President.
[Added 6-23-1998 by Ord. No. 11-98][1]
[1]
Editor's Note: This ordinance was vetoed by the Mayor but
was overridden by the Township Council 7-14-1998.
Under the direction and supervision of the Mayor, the Business
Administrator shall:
A.
Coordinate the administration of each of the departments of the Township
government.
B.
Develop, prescribe and enforce rules and regulations for the furtherance
of efficient management of the Township government and for the improvement
of methods and procedures of administration.
C.
Assist in the conduct of departmental hearings during the month of
November in each year and otherwise assist the Mayor in such manner
as he shall require in the preparation of the annual municipal budget.
D.
Maintain a continuing review of federal, state and county programs
of interest to the Township in such a manner as to assure that the
Township shall be made aware of financial and other aids to which
it may be legally entitled and prepare applications for such aid.
E.
Administer the Township's insurance program.
F.
Administer the Township's personnel safety program.
G.
Assign office space, furniture and facilities among and within departments.
As head of the Department of Administration and under the direction
and supervision of the Mayor, the Business Administrator shall:
The Business Administrator shall serve as Township purchasing
agent, purchasing all materials, supplies, equipment and contractual
services used by any department of the Township government. All such
purchases shall be made in accordance with centralized purchasing
procedures prescribed by the Business Administrator.
[Added 4-9-2002 by Ord. No. 13-2002]
A.
There is hereby created within the Department of Administration a
Division of Recreation, the head of which shall be the Supervisor
of Recreation who shall administrate and enforce all laws, ordinances,
and regulations relating to recreation. The Supervisor of Recreation
shall have had experience of a responsible nature in recreation work
or recreation administration. Under the supervision of the Supervisor
of Recreation, the Division shall:
(1)
Administer and operate municipal playgrounds, playfields and facilities
for indoor and outdoor sports, athletics and recreational programs
and activities for children and adults.
(2)
Sponsor and administer cultural and recreational programs and activities
in cooperation with other public and private agencies and organizations,
as recommended by the Recreation Advisory Committee.
B.
Regulations and penalties; fees. The Supervisor of Recreation, with
the approval of the Business Administrator, may adopt suitable rules
and regulations for the safety and conduct of persons using recreational
facilities and for the preservation of public peace and order at public
events. Any person who shall violate any such rule or regulation shall
be punishable by penalties not in excess of those authorized by N.J.S.A.
40:49-5. The Division of Recreation may charge and collect, for the
use of the Township, a reasonable fee for admission to programs or
activities or use of facilities provided under this section when specifically
authorized by resolution of the Council.
[Added 4-9-2002 by Ord. No. 13-2002; amended 12-9-2003 by Ord. No.
45-2003]
A.
Within the Division of Recreation, there shall be a Recreation Advisory
Committee, consisting of nine voting members and four permanent liaisons.
(1)
Nine voting members:
(a)
Four voting members selected by the Recreation Advisory Committee
appointed by the Mayor with the advice and consent of the Township
Council, to provide perspectives as needed.
(b)
Five voting members appointed by the Mayor, with Council approval.
(c)
Each member shall serve a term of three years.
(2)
Four permanent liaisons: from Town Council, Board of Education, MOHS
student council and Sport Association's Presidents Committee. Liaisons
would be nonvoting members, and a substitute representative could
present information from and to their respective organizations, if
the regular liaison could not attend a meeting.
B.
Vacancies shall be filled for the unexpired term only. Members shall
serve without compensation. The Committee shall advise and assist
the Division in the planning and development of public recreational
programs, areas and facilities, regulations and fees, and it shall
promote the optimum coordination of public and other recreational
facilities within the Township. The Council liaison to the Committee
should present a verbal report based on the minutes from each monthly
meeting, to the Township Council, setting forth the activities conducted
by the Committee, matters discussed and recommendations made by the
Committee.
[1]
Editor's Note: Former § 5-33, Division of Buildings,
Grounds and Parks, was repealed 4-24-2018 by Ord. No. 18-2018.
[Amended 1-31-2017 by Ord. No. 2-2017]
A.
The Assistant Business Administrator (ABA) shall assist the Business
Administrator (BA) in performing such duties as directed and those
that are established herein.
B.
Under the direction and supervision of the BA, the ABA shall:
(1)
Prepare and review the Township Council Agenda.
(2)
Follow up on Council Agenda items and Council meeting tasks.
(3)
Prepare and review of the Administration Department budget.
(4)
Act for and in place of the BA in her/his absence and perform such
other functions, powers and duties as may be assigned by the BA.
(5)
Supervise Administration employees.
(6)
Review department policies, procedures, rules and regulations that
may contribute to or affect community relations.
(7)
Organize, develop and suggest new programs.
(8)
Meet with department heads and employees to explain programs and
changes in policies and procedures.
(9)
Act as a representative of the municipality at functions when the
Mayor or BA is unable to attend.
(10)
Assist and/or be responsible for special project management.
(11)
Assist and/or be responsible for grants administration.
(12)
Assist in creating, implementing and disseminating personnel policies
and procedures, including knowledge and use of Power DMS.
(13)
Assist the BA in advising Council on matters of policy.
(14)
Assist in addressing/resolving Council requests, routing them to
the appropriate department for disposition and following up to ensure
they are handled quickly and satisfactorily.
(15)
Assist in addressing resident requests and complaints received via
phone, e-mail, and iWorqs, routing them to the appropriate department
for disposition and following up to ensure they are handled quickly
and satisfactorily.
(16)
Maintain personnel files.
(17)
Oversee the employee benefits program.
(18)
Oversee insurance claims and serve as alternate to the JIF.
(19)
Assist in and/or oversee special events.
(20)
Meet with the public.
(21)
Implement administrative improvements, including work systems, organizational
changes and program procedures.
(22)
Prepare comprehensive reports and supervise the establishment and
maintenance of suitable records and files.
