[Amended 5-9-2000 by Ord. No. 2000-10; 1-18-2001 by Ord. No. 2001-4; 7-15-2008 by Ord. No. 2008-40]
A. 
The Treasury Department shall be under the charge of the Director of Financial Services, who, in addition to the duties prescribed in this division, shall render such other service and furnish such information respecting the accounts, finances or payments of or to the City as the City Council or any committee thereof may require. The Director of Financial Services shall have supervision over the Auditor Division, Assessor Division, Treasurer Division, and Collector Division.
B. 
Vacation. The Mayor shall be authorized to determine the amount of vacation to which the director shall be entitled, not to exceed four weeks, taking into consideration the director's years of experience in the field of financial management.
C. 
Contract. The Director of Financial Services shall be appointed by the Mayor and shall be employed by contract for a period not exceeding three years. The terms and conditions of the contract shall be determined by the Mayor and approved by the City Council.
[Added 5-8-2012 by Ord. No. 2012-14]
The City Director of Financial Services shall give a bond to the City, with sufficient sureties to the satisfaction of the Mayor and City Council, in such amount as may be established by the Commissioner of Revenue, that he will faithfully perform the duties of his office as prescribed by the laws of the commonwealth and the ordinances of the City, and will justly and truly account for and pay over to the proper persons or authorities all moneys in his hands, possession or control belonging to the City, or which may come into his possession by virtue of any ordinance, statute, gift, devise, bequest or deposit. He shall require from his subordinates bonds to himself as obligee, conditioned in like manner, and in such amount and with such sureties as the Mayor may approve.
The Director of Financial Services shall have custody of all bonds given to the City by any and all officers thereof, except his own.
[Amended 8-16-2016 by Ord. No. 2016-26]
The City Director of Financial Services and/or Treasurer shall sign and seal all bonds and certificates of indebtedness issued by the City, and all such bonds shall be countersigned by the Mayor and registered by the Auditor, and, if issued in coupon form or registered form, shall be countersigned by the Mayor and countersigned and registered by the Auditor. Coupon bonds may be made registerable as to principal only.
Coupon or registered notes or bonds of the City may be surrendered to the City Director of Financial Services for cancellation, and in exchange therefor one or more registered bonds, notes or certificates may be issued in compliance with MGL c. 107, § 4, and acts in amendments thereof and in addition thereto. Such new notes or bonds shall be signed by the City Director of Financial Services and countersigned by the Mayor, and countersigned and registered by the City Auditor.
The City Director of Financial Services shall pay the several claims included in the drafts or orders of the Mayor and Auditor, but shall not at any time pay out any money from the City treasury except upon drafts or orders thus presented, except bonds and certificates of indebtedness, and interest thereon, and executions against the City when approved and authorized by the Corporation Counsel or by the Mayor according to § 2-532; provided, however, that when any board or department is or shall be created with power to deposit funds in the City treasury and draw the funds according to its own rules, such deposits may be withdrawn by the drafts or orders of such board or department.
The City Director of Financial Services shall make monthly reports in writing to the several officers, departments and boards for whose departments moneys have been received, showing his receipts in such detail as the needs of each department may require, and he shall make to the City Auditor a similar report, showing the receipts and expenditures of his office for the preceding month.
The City Director of Financial Services shall place to the credit of an account to be known as "unclaimed items" any sums of money which may be uncalled for at the expiration of one year from the date of the approval of the payment thereof. He shall make a report of such sums to the City Auditor, giving the name of the party in whose favor such bills or payrolls were drawn, the accounts upon which they were drawn, and the date of the approval by the City Auditor of the drawing of such sums. The City Auditor shall place the sums to the credit of an account known as "unclaimed items," and in case any money so credited shall be called for by the correct party or his legal representative, the City Auditor shall draw for payment of the money, after approval by the Mayor, upon the City Director of Financial Services, who shall forthwith pay the money.
The Director of Financial Services shall collect and receive all moneys to be paid to or for the use of the City, except fees required to be paid to the City Clerk, and except where other provision is made.
The Watuppa Water Board and the other several officers, departments and boards of the City shall, except where other provision is made, cause to be delivered to the Director of Financial Services, at the time when the accounts or debts shall fall due, a list of the accounts or debts held by such officers, departments or boards against any person indebted to the City, together with the bills for such accounts or debts ready for mailing. The Director of Financial Services shall forthwith proceed to collect such bills or accounts, and his receipts shall be deemed the only valid and sufficient discharge thereof. In any case in which he is unable to obtain the immediate settlement, he may require the Corporation Counsel to bring an action to enforce payment, or he may report the matter in writing to the Mayor and follow such directions as he may prescribe.
The Director of Financial Services, through the City Collector, shall serve on all persons whose taxes for that year are then unpaid a statement of the amount and a demand for the payment of the taxes as set forth in § 2-509 of this division.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions).