[R.O. 2012 §115.010; CC 1987 §21.020]
A.
There
are created the following appointed offices for the administration
of the Village:
1.
Village Clerk.
2.
Finance Officer.
3.
Court Clerk.
4.
Treasurer.
5.
Building Commissioner.
6.
Public Works Commissioner.
7.
Attorney.
8.
Municipal Judge.
9.
Emergency Preparedness Director.
10.
Police Commissioner.
11.
Health and Solid Waste Commissioner.
12.
Street and Sewer Commissioner.
13.
Public Relations Commissioner.
14.
Tree, Park and Recreation Commissioner.
[R.O. 2012 §115.015; CC 1987 §21.010]
The offices of the Village except the Chairman and other members
of the Board of Trustees may be filled by appointment by the duly
elected Chairman of the Board, subject to approval by a majority of
the members of the Board of Trustees present and voting thereon at
the meeting any such appointment is made, and all such appointive
officers shall be appointed for the unexpired term of office and they
shall proceed to qualify themselves without delay, and when fully
qualified they shall begin their duties immediately, and the duties
of the previous appointees, if any, shall then be terminated, and
the compensation for the performance of the duties of their offices
shall begin immediately.
[R.O. 2012 §115.017; CC 1987 §21.040]
Except as may be provided otherwise in this Code or other ordinance
for any specific office or position or any specific class of offices
or positions, the Chairman of the Board and other Village Trustees
and other Village officers and employees shall receive as compensation
for their services such sums as may be provided from time to time
by ordinance of the Board of Trustees.
[R.O. 2012 §115.020; CC 1987 §21.030]
Each year at the first (1st) meeting of the Village Board of
Trustees, which takes place after the election in April, the Board
shall as its first (1st) order of business fill the Village offices.
[R.O. 2012 §115.030; Ord. No. 826 §1, 12-20-2001; Ord. No. 975 Arts. I — IV, 8-20-2009]
A.
For
organizational and management purposes, the various operations of
the Village shall be divided into five (5) departments as follows:
1.
Administrative Department. The Village hereby establishes
an Administrative Department. The Administrative Department shall
run all administrative duties of the Village. The Department shall
consist of the Village Clerk, the Court Clerk, the Finance Officer,
Administrative Assistant and such other personnel hired by the Board
of Trustees pursuant to ordinance from time to time. Administrative
duties include all filing and organizing of Village records, billing
and collection of Village taxes and fees, issuance of applications
and permits, and performing all duties associated with Municipal Court.
a.
Office Manager. There is hereby established the
position of Office Manager. Either the Village Clerk, Court Clerk
or Finance Officer shall be appointed to the position. The Village
Treasurer shall appoint the Office Manager with approval of the Board
of Trustees. In choosing the Office Manager, the Village Treasurer
shall give consideration to the work ethic of the candidates, the
length of time the candidates have worked for the Village and the
intangible element of leadership ability. The Office Manager has the
right to assign specific duties to a specific person within the Administrative
Department for purposes of accomplishing the goals of the Village
as set out by the Board of Trustees for the Village of Hanley Hills.
b.
Administrative Assistant. The Board of Trustees
may appoint an Administrative Assistant to the Administrative Department.
The Administrative Assistant shall perform such duties as assigned
to him or her by the Office Manager. Such duties may include, but
not be limited to, the following:
(1)
Answer phones and take messages;
(2)
Stamp, sort and distribute mail;
(3)
Issue Village stickers, pet tags, inspection requests, occupancy
permits, applications for occupancy permits and building permits and
take reservations for parks and baseball diamonds;
(4)
Fold and distribute the monthly newsletter to all residents,
businesses and churches;
(5)
Post agendas and ordinances for Board meetings;
(6)
Assist on the first (1st) and third (3rd) Tuesday of each month
with court administration;
(7)
Type documents as requested by the Office Manager and Village
Chairman;
(8)
Service all office machines to ensure that they are in working
order and properly filled with paper; and
(9)
Contact landlords and/or owners/managers to advise when proposed
tenants have not applied for occupancy permits.
c.
The compensation for the Administrative Assistant as well as the
hours worked by the Administrative Assistant shall be set by the Board
of the Village of Hanley Hills by motion from time to time as is necessary
to pay an appropriate amount for the individual occupying the position.
2.
Police Department. The Police Department shall consist
of the law enforcement and emergency preparedness functions of the
Village, including regular, part-time, and reserve Law Enforcement
Officers, any Deputy Marshal, Police clerical personnel of the Police
Department and the Emergency Preparedness Director. The Village Marshal
(when appointed) shall be the head of the Police Department and shall
supervise and be responsible for day to day management of the affairs
of the department and the assignment of duties and responsibilities
among the work force.
3.
Finance Department. The Finance Department shall
be responsible for the preparation and implementation of the Village
budget, the investment and safeguarding of Village funds, payment
of financial obligations of the Village, preparation for and cooperation
in audits of Village financial affairs, and the preparation of such
periodic reports as may be required. The Financial Department shall
consist of the Village Treasurer and Budget Officer. The Village Treasurer
shall be the head of the Finance Department.
4.
Public Works Department. The Public Works Department
shall consist of the street maintenance, public property maintenance,
public works, and public improvements functions of the Village, including
the Street Department and such additional employees as may be employed
in that department from time to time. The Public Works Director shall
be head of the Public Works Department.
5.
Zoning and Building Department. The Zoning and Building
Department shall consist of the zoning administration and enforcement,
building and construction permitting, Health Code enforcement, and
Building, Electrical, and Housing Code enforcement functions of the
Village, including the Building Commissioner, the Building Inspector
and Code Enforcement Officer of the Village. The Building Commissioner
shall be head of the Zoning and Building Department.
B.
The
duties of such officers in addition to those prescribed by law shall
be those customarily performed by such others in like municipalities
in Missouri and such as are from time to time fixed and prescribed
by this Board.
[R.O. 2012 §115.040; Ord. No. 901 Art. 1, 8-19-2004; Ord.
No. 905 Art. 1, 10-21-2004]
A.
For
purposes of this Section, the term "expenses" shall
refer only to expenses actually and necessarily incurred in the performance
of the official business of the Village. The term "employee" shall include all persons employed by the Village and all elected
and appointed officials.
1.
Any employee incurring any expense not in excess of one hundred dollars
($100.00) as defined in this Section and seeking reimbursement of
same may submit to the Village Clerk a voucher certified as being
true and correct. The Village Clerk shall review such expense vouchers
and shall authorize reimbursement to the employee of only those expenses
properly incurred.
2.
The Village Clerk may authorize the advance payment of projected
expenses when the projected expenses to be incurred would pose a financial
burden on the employee. If such an advance is authorized, within ten
(10) days after such expenses are actually incurred the employee shall
submit to the Village Clerk a voucher for the expenses actually and
necessarily incurred and any balance of the advance remaining after
expenditure.
3.
Each member of the Board of Trustees shall receive the sum of forty-five
dollars ($45.00) per month for reimbursement of expenses incurred
by said members in the performance of their duties. This amount shall
be in addition to and separate from any compensation received by the
members.
[R.O. 2012 §115.050; Ord. No. 649 §§1 — 2, 8-19-1999; Ord. No. 850 §1, 10-17-2002]
A.
Selection. The Board of Trustees shall select some qualified
individual to serve as Village Clerk, who shall serve at the pleasure
of the Board of Trustees. The Village Clerk shall receive such compensation
as may be fixed by ordinance from time to time.
B.
Duties. The Village Clerk shall have the following duties:
1.
To have charge and custody of the Seal, ordinances and other records,
papers and documents entrusted to his/her care and keeping by the
Board of Trustees;
2.
To attend to such correspondence as may be required;
3.
To keep the journal of the proceedings of the Board of Trustees and
to enter therein the "yeas" and "nays" of the members of each bill
presented for passage as an ordinance;
4.
To furnish each Trustee with a copy of the minutes of the preceding
meeting within four (4) working days after each meeting;
5.
To attest each ordinance passed by subscribing his/her name on the
face thereof;
6.
To issue and attest all warrants ordered by the Board;
7.
To act as head of the Administrative Department of the Village; and
8.
In general, to perform such other duties as may be prescribed by
law or ordinance or as directed by the Board of Trustees.
9.
Additional duties.
a.
A copy of each ordinance enacted by the Village of Hanley Hills shall
be kept in the office of the Village Clerk preserved in looseleaf
form or in such other form as the Village Clerk may consider most
expedient. It shall be the express duty of the Village Clerk, or someone
authorized by said Clerk, to insert in their designated places all
amendments and all ordinances or resolutions which indicate the intention
of the Board of Trustees to make the same part of the Code of Ordinances
for the Village of Hanley Hills, when the same have been printed or
reprinted in page form and to extract from such Code all provisions
which from time to time may be repealed by the Board of Trustees.
b.
It shall be unlawful for any person to change or alter by additions
or deletions any part or portion of such Code, or to insert or delegate
pages or portions thereof, or to alter or tamper with such Code in
any manner whatsoever which will cause the law of the Village of Hanley
Hills to be misrepresented thereby.
[R.O. 2012 §115.060; CC 1987 §§21.220 (5,6),
21.230]
A.
Selection. The Board of Trustees shall select some qualified
individual to serve as Village Treasurer, who shall serve at the pleasure
of the Board of Trustees. The Village Treasurer shall receive such
compensation as may be fixed by ordinance from time to time.
B.
Duties. It shall be the duty of the Village Treasurer to
collect, receive and safely keep all monies, warrants, bonds and other
property belonging to the Village and entrusted to his/her care, and
to deliver the same to any successor in office; to act as head of
the Village Finance Department; to pay over all monies, bonds and
property of the Village only on warrant ordered by the Board of Trustees,
signed by the Chairman, issued and attested by the Village Clerk and
having the Seal of the Village affixed thereto; to keep in proper
books a full, accurate and complete account of all monies or the other
property received and disbursed by the Treasurer in his/her official
capacity, showing the date of each transaction, the persons from whom
received or to whom paid and on what account so received and disbursed;
to issue receipts to every person making payment of money to the Village
and file a duplicate of same with the Village Clerk; to make written
report to the Board of Trustees at each monthly meeting or whenever
required, showing the amount on hand and the items of receipts and
disbursements since the previous report; to make annual report in
writing showing receipts and expenditures for the previous year and
the specific amount on hand; to prepare any other reports as may be
required by State or Federal law or by regulations promulgated by
any State or Federal agencies where applicable; prepare and present
to the Board of Trustees at the first (1st) regular meeting of the
Board of Trustees each year a three (3) year comparison report of
receipts and expenditures of the Village over the previous three (3)
years; in addition, a one (1) year plan containing projections for
receipts and expenditures of the Village for the coming fiscal year
to the Board of Trustees at their first (1st) regular meeting in April;
and to give bond to the Village of Hanley Hills in the amount agreed
upon and in the manner approved by the Board, the cost of which if
any, to be paid by the Village.
C.
Audit. From time to time as the Board of Trustees may direct,
the Treasurer shall deliver all books, records, accounts and other
materials necessary for an audit of the Village's finances to a person
or persons designated by the Board of Trustees to conduct an audit.
[R.O. 2012 §115.070; Ord. No. 826 §§1 — 2, 12-20-2001]
A.
Selection. The Board of Trustees shall select some qualified
individual to serve as Finance Officer, who shall serve at the pleasure
of the Board of Trustees. The Finance Officer shall receive such compensation
as may be fixed by ordinance from time to time.
B.
Duties Of Finance Officer. It shall be the duty of the Finance
Officer to collect and enforce the payment of all taxes lawfully assessed
in the manner and under the same rules and regulations as may be provided
by law for collection and enforcement of the payment of State and
County taxes and to annually make out and return, under oath, to the
Board of Trustees a list of delinquent taxes remaining due and uncollected
on the first (1st) day of January of each year to be known as the
delinquent list, the amount of which as approved by the Board of Trustees,
after examination and a finding that such taxes are property returned
as delinquent, shall be credited on the account of the Finance Officer;
and the Board of Trustees shall cause said delinquent list or a certified
copy thereof to be placed in the hands of the County Collector for
collection as other delinquent taxes are collected, and take his/her
receipt therefor.
C.
Duties — Assessment Of Property. The Finance Officer
shall have charge of procuring a lawful and proper assessment of property
within the Village for purposes of providing revenue for Village purposes.
D.
Pay Over To Treasurer. The Finance Officer shall pay over
the taxes collected to the Village Treasurer at the times and in the
manner provided by law for the payment of County taxes to the County
Treasurer and shall make the same statements and settlements for such
taxes with the Board of Trustees and at the same time as may be provided
by law for statements and settlements with the County Court for County
taxes, and all taxes shall bear the same rate of interest, and the
same penalties shall attach to the non-payment of such taxes when
due, as may be provided by law in the case of County taxes, and the
same shall be a lien on the property described in such tax bill.
E.
Special Taxes. It shall be the duty of the Finance Officer
to collect and enforce the payment of any special taxes, fees, dues,
licenses and other obligations owing to the Village which may be levied
by the Board of Trustees, or which he/she may be directed to collect
by the Board of Trustees from time to time.
F.
Bond. The Finance Officer, before entering on the duties
of that office, shall give bond payable to the Village of Hanley Hills
in the manner approved by the Board of Trustees, conditioned that
the Finance Officer will faithfully perform the duties of office according
to law; the cost of which, if any, to be paid by the Village.
G.
The
Finance Officer shall also serve as the Accounting Clerk, performing
all duties assigned by the Office Manager and Treasurer of the Village.
[R.O. 2012 §115.080]
A.
Selection. The Board of Trustees shall select some qualified
individual to serve as Public Works Commissioner who shall serve at
the pleasure of the Board of Trustees. The Public Works Commissioner
shall receive such compensation as may be fixed by ordinance from
time to time.
B.
Duties. It shall be the duty of the Public Works Commissioner
to direct, supervise and be in charge of work and equipment, subject
to the Board of Trustees given in references to opening, maintaining,
cleaning and repairing of all streets, roads, alleys, sewers, drains,
bridges, sidewalks, parkways, trees, lawns and public places in the
Village of Hanley Hills. The Commissioner shall make inspections and
see that the streets, alleys, sewers, drains, bridges, sidewalks,
parkways, trees, lawns and public places are maintained and kept in
good condition and free from obstructions and defects which might
impair their free and open use by the public or result in injury to
persons or property. The Public Works Commissioner shall be head of
the Public Works Department and as directed through the Board of Trustees
or as required by the ordinances provide, erect and maintain all street
signs and traffic signs and markings.
C.
Powers. The Public Works Commissioner shall have power in
emergencies to employ help in the performance of any of his/her duties
until the next regular meeting of the Board of Trustees and shall
certify to the Board the wages agreed to be paid such employees for
such approval and payment.
D.
Attend Meetings. The Public Works Commissioner shall attend
regular meetings of the Board of Trustees unless excused by the Chairman
of the Board and shall also attend other meetings when requested to
do so. He/she shall monthly or as requested report in writing to the
Board of Trustees setting out the receipt and disbursements for the
Road Department for the preceding period. He/she shall report on the
work of his/her department and any needed work to be done with his/her
recommendation thereon. He/she shall report and recommend the employment
or dismissal of employees of his/her department and with reference
to the wages of salaries to be paid as may be authorized by the Board
of Trustees.
E.
Subject To Direction Of Board. The Public Works Commissioner
shall perform such other duties as may be required by law or ordinance
as directed by the Chairman and Board of Trustees and shall see that
the directions of the Chairman and Board and all ordinances relative
to streets, sewers, alleys, bridges, drains, parkways, trees, lawns
and public places are obeyed and enforced.
[R.O. 2012 §115.090; CC 1987 §21.410(3,4)]
A.
Selection And Qualifications. The Board of Trustees shall
select some qualified individual to serve as Village Attorney who
shall serve at the pleasure of the Board of Trustees. The Village
Attorney shall receive such compensation as may be fixed by ordinance
from time to time. The Village Attorney shall be a lawyer licensed
to practice in the courts of the State of Missouri.
B.
Duties. The Village Attorney shall, when requested, attend
the meetings of the Board of Trustees, advise the various Village
officers, committees and boards upon legal questions pertaining to
their respective duties for the Village, draw ordinances, deeds, releases,
assessments, contracts, bonds and other documents relating to municipal
affairs, represent the Village in all litigation in the Courts and
before the Public Service Commission.
C.
Compensation.
1.
The Village Attorney shall receive as compensation for services rendered
by him/her such sum as may be agreed upon by and between the Board
of Trustees and the Village Attorney, which sum shall be included
in each annual budget.
2.
The Village Attorney shall be compensated for legal services which
he/she may be required to perform on behalf of the Village in the
prosecution or defense of cases in any court other than the Municipal
Court of the Village, in research of special problems not usually
and ordinarily encountered, for the drafting of ordinances requested
to be prepared by the Board of Trustees, and for all other matters
by reasonable fees based upon the time involved in performance of
such duties.
[R.O. 2012 §115.100; CC 1987 §21.240]
The Commissioner of Health and Solid Waste shall have general
supervision of such matters as may be determined from time to time
by the Board of Trustees of this Village to be and pertain to the
health and welfare of the inhabitants of this Village; and he/she
shall promote, investigate and advise the Board of Trustees in all
matters relating to the health and solid waste of the inhabitants
of this Village.
[R.O. 2012 §115.102; CC 1987 §21.255]
The Public Relations Commissioner in conjunction with the Chairman
shall have supervision over and be responsible for all statements
and information emanating from the Village directed to or requested
by any of the news publishing media except for routine formal notices
of public hearings. The Public Relations Commissioner, together with
the Chairman of the Board, shall represent the Village at meetings
of organizations in which the Village is interested and, when necessary,
shall so represent the Village in lieu of the Chairman when the Chairman
is unable to be present; and, in addition, shall make recommendations
from time to time to the Board of Trustees with respect to the continuing
improvement of the relationships of the Village with the surrounding
communities and with organizations in which the Village is or should
be interested. The Public Relations Commissioner shall supervise the
publication and distribution of newsletters.
[R.O. 2012 §115.103; CC 1987 §§21.260 —
21.265]
A.
Duties. It shall be the duty of the Streets and Sewers Commissioner
to inspect the streets, sewers and public rights-of-ways in the Village
and to report to the Board of Trustees and recommend maintenance or
repair work and he/she shall have the authority to declare a snow
emergency in the absence of the Public Works Commissioner.
B.
Permits Issued.
1.
No person shall break or dig into the surface of any street or public
walkway or attempt to break, dig or repair any street, public sewer
or public walkway in the Village without first obtaining a written
permit from the Streets and Sewers Commissioner. Any person who fails
to secure a written permit from the Commissioner and who shall do
any of the enumerated acts shall be subject to a fine of one hundred
dollars ($100.00) or imprisonment for one (1) year, or both fine and
imprisonment.
2.
The costs of the permit to break, dig or repair any street, public
sewer or public walkway shall be one dollar ($1.00) for each job.
[R.O. 2012 §115.104; CC 1987 §§21.270 —
21.275]
A.
Duties. The Park Commissioner shall issue permits for all
of Village park areas, recommend the purchase of materials, supplies,
tools and equipment and the hiring of necessary labor, subject to
approval by the Board of Trustees as to the purchase of said articles
and the hiring of said labor.
B.
Chairman Of Park Board. The Tree, Park and Recreation Commissioner
of the Village of Hanley Hills shall be the Chairman of the Park Board.
He/she shall inspect all trees over which the Village has jurisdiction
and recommend removal and replacement and care thereof.
[R.O. 2012 §115.105; CC 1987 §21.280]
A.
The
Police Commissioner, through the Chief of Police, shall exercise general
supervision over the Police Department, and he/she may issue such
directives to the Chief of Police as he/she may deem necessary or
prudent for the proper enforcement of State law and Village ordinances
within the Village or for the establishment of such measures as may
be appropriate for the training of members of the Police Department
and the efficient operation of such department.
B.
The
Police Commissioner shall maintain a liaison with the heads of neighboring
Police organizations for the purpose of cooperation of Police forces
within the community.
C.
The
Police Commissioner shall recommend to the Chairman of the Board of
Trustees from time to time such ordinances, resolutions or other actions
relating to the Police Department as he/she may deem proper, including
but not limited to appropriations and expenditures for Police purposes
and recommendations for appointments, promotions, suspensions and
dismissal of Police Department personnel, and he/she shall screen
and evaluate all applicants for positions in the Police Department.
D.
The
Police Commissioner shall have such other powers and perform such
other duties as may be provided for him/her by this Code or other
ordinances and resolutions of the Board of Trustees.
[R.O. 2012 §115.106; CC 1987 §21.290]
A.
The
Building Commissioner shall advise the Board of the condition of the
buildings located within the Village limits and make recommendations
for their proper care and upkeep. The Commissioner shall issue all
building permits and shall supervise all repairs, maintenance and
construction within the Village.
B.
The
Commissioner has the responsibility for the reinforcement of and is
authorized and directed to enforce all of the provisions of the ordinances
of the Village of Hanley Hills now in force or hereafter adopted relating
to zoning, subdivision regulations, minimum housing regulations, occupancy
permits and/or Building Codes.
[R.O. 2012 §115.110]
A.
May Combine Offices. The Board of Trustees may, if they
find it convenient to do so, appoint the same person to more than
one (1) Village office.
B.
Compensation Of Combined Office. In the event of the same
person holding two (2) or more offices as above outlined the total
compensation for the performance of his/her duties in such offices
shall be as approved by the Board of Trustees.
