A.
Town employees are prohibited from engaging in any conduct which
could reflect unfavorably upon the Town. Employees are expected to
keep in mind that they are public employees and are to conduct themselves
in a manner which in no way discredits the Town, public officials,
or fellow employees.
B.
Employees must wear the Town-provided ID badge or have it available
when at work.
Everyone is expected to treat fellow employees with courtesy
and respect, and to do their part to make any experience with the
Town a success. If differences do occur, they should be resolved in
a professional manner. Behavior that is abusive or hostile is inappropriate
and may result in discipline up to and including termination.
Employees are responsible for all personal property brought
on Town premises. Employees should use best judgment in regard to
their personal belongings. The Town is not responsible for the loss
of personal items in the workplace.
All employees must take the mandated conflict of interest test
online through Mass.gov (see Town Clerk for instructions) and a record
of the completed test must be on file with the Town Clerk. Test must
be taken by all new employees upon hire and maintained every other
year for current employees.
Under the Massachusetts Smoke-Free Workplace, MGL c. 270, § 22,
smoking is expressly forbidden in all Town-owned buildings and vehicles.
A.
The use of Town property, equipment and vehicles for any personal
use whatsoever is prohibited and is a violation of Massachusetts state
law.
B.
No employee of the Town of South Hadley shall take or remove any
item from any Town property, including but not limited to furniture,
fixtures, building material, books or anything of value to their own
possession or participate in the resale of any Town property for personal
financial benefit.
C.
This includes discarded items delivered to any agency or department,
including, but not limited to donated items, discarded item, trash
or "lost and found" items.
D.
Material or items for sale by the municipality with remittance back
to the municipality must be reviewed and authorized by the Assistant
Town Administrator/Procurement Office.
A.
Town telephones, cell phones and phablets are for business calls
and not for personal use. Personal calls should only be made or received
infrequently and should in no case interfere with the employee's
productivity and performance of his or her duties. Employees needing
to use the phone for personal or other non-work-related reasons shall
notify their supervisor in advance. All personal toll calls are the
responsibility of the employee and shall not be charged to the Town.
B.
Use of personal cell phones during work time for personal calls is
likewise limited to emergency calls and, to the extent possible, should
only be used during breaks.
C.
The Town prohibits the use of cell phones while driving. Making or
receiving calls, text messaging, checking for messages, accessing
the internet, etc. is prohibited.
No solicitation of any employee or department is permitted unless
expressly given permission by Administration.
At the Town's determination, employees may be required
to wear uniforms, protective gear, or other types of special clothing;
however, the Town will provide the uniform, protective gear, special
clothing, or a clothing allowance for those employees whose work requires
that special clothing be worn. The Town reserves the right to determine
what uniforms are to be worn, who will wear uniforms, what protective
gear is required, and how such gear will be worn or used. At the termination
of employment, the Town requires that all uniforms and protective
gear be returned.
A.
It is the policy of the Town of South Hadley that every employee
is entitled to work under safe working conditions in all occupations.
Every reasonable effort will be made to provide and maintain a safe
and healthy work place, safe equipment, proper materials, and to establish
and insist upon safe methods and practices at all times.
B.
Accidents which injure people, damage machinery or equipment and
destroy materials or property cause needless suffering, inconvenience
and expense. All injuries, re-injuries, aggravations of existing conditions,
and property or equipment damage shall be immediately reported by
the employee to his/her department head. The employee shall submit
a written report of the accident, injury, and/or damage to his/her
department head within 24 hours. The department head must immediately
report any incident resulting in personal injury or property damage
to Administration.
C.
Any safety rules and regulations developed are to be considered mandatory
in nature and applicable to all employees.
D.
It is a basic responsibility of everyone to make safety realization
a part of his/her constant concern. Employees are obligated to observe
the rules of conduct and safety and to properly use the safety equipment
provided.
E.
If any employee notices an unsafe working condition, s/he should
report such condition immediately to his/her supervisor.
A.
If an employee must use a personal vehicle for Town business, claims
for mileage, parking, and tolls must be submitted in writing; reimbursements
shall be made monthly. Mileage will be reimbursed at the IRS standard
mileage rate.
B.
The use of Town vehicles will be restricted to municipal business
only unless express written approval is granted by Administration.
Personal use of Town vehicles is prohibited. Employees will be taxed
at the end of the calendar year per IRS guidelines.
