[Adopted 1978 by Ord. No. 505 (Ch. 2.12 of the 1979 Code)]
[Amended 1984 by Ord. No. 583]
A.
There is created and established the position of City Administrator.
Said position shall be considered an exempt position rather than a
classified position of the City.
B.
As an exempt position, the Office of City Administrator shall not be subject to provisions of Chapter 75, Personnel Code, of the Municipal Code related to position classification and compensation.
C.
Matters related to compensation and benefits shall be subject to
annual negotiation among the Mayor, Council, and City Administrator.
All salary and benefit provisions shall be upon the recommendation
of the Mayor, subject to Council concurrence.
[Amended 4-30-2009 by Ord. No. 887]
A.
Qualifications. The City Administrator shall be appointed by the
Mayor with the advice and consent of the City Council solely on the
basis of executive and administrative qualifications, with special
reference to specific professional education for, actual experience
in, and knowledge of accepted practice in respect to the administration
of local government and to the duties of the office as specified below.
The appointment shall be made without consideration of the candidate's
race, sex, politics, or religious beliefs. At the time of appointment,
he/she need not be a resident of the City, but shall establish such
residence within 90 days from appointment. Neither the Mayor nor any
member of the City Council shall receive such appointment during their
term of office or within two years after the expiration of that term.
B.
Employment contract; term. The City Administrator shall be employed
by contract, the terms of which shall be agreed upon by both the City
Administrator and a majority of the corporate authorities of the City.
The term of the City Administrator shall be for no less than one year
and no longer than the term of the Mayor holding office at the time
the contract is entered into.
C.
Compensation. The rate of compensation of the City Administrator
shall be set by the Mayor and members of the City Council and may
be adjusted from time to time as the City Council deems appropriate.
Subject to the terms and conditions of state law and this section,
the City Council and the Administrator shall enter into an employment
contract which specifies in writing the level of compensation and
other appropriate agreements describing the working relationship between
the Administrator and the City Council.
D.
Removal. The City Administrator shall serve at the pleasure of the
Mayor and the City Council. The Administrator may be removed from
office by the Mayor with the advice and consent of four members of
the City Council, subject, however, to the terms of any employment
contract in existence between the City Administrator and the City
of El Paso.
[Amended 1979 by Ord. No. 533; 4-30-2009 by Ord. No. 887]
The City Administrator, under and subject to the direction of
the Mayor and the City Council, shall be the chief administrator of
the City and shall be responsible to the Mayor and the City Council
for the proper administration of the affairs of the City. The City
Administrator shall be the chief administrative officer of the City
in dealings with citizens, service vendors, civic groups and other
governmental agencies and shall act as the principal intermediary
between the Mayor and Council and all City employees. The City Administrator
shall have the following duties and responsibilities:
A.
Provide for the enforcement of all laws and ordinances within the
City.
B.
Create the agenda for and attend all meetings of the City Council
and other official City boards and commissions as directed by the
City Council; attend all meetings of the City Council except those
from which the City Council determines attendance is not required
because of a conflict or other reason. The City Administrator shall
have the right to take part in the discussion of all matters coming
before the City Council or other official City boards and commissions,
but shall have no right to vote. The City Administrator shall be entitled
to notice of all special and regular meetings of the City Council.
C.
Recommend to the City Council such measures as, in his or her judgment,
he or she deems to be in the best interest of the City.
D.
Supervise and direct the day-to-day operations of the City's departments
and personnel, including without limitation the Director of Public
Service; the Chief of Police; the water collector; and all other municipal
employees and to consult with the City Clerk, the City Treasurer and
the City Attorney.
[Amended 2-6-2017 by Ord.
No. 994]
E.
Carry out and implement the policy direction established by the Mayor
and City Council.
F.
Recruit, screen and evaluate all candidates for employment with the
City; employ, discipline, suspend and terminate any and all City employees,
except when otherwise provided by law or contract and to the extent
permitted by law and subject to the City Administrator's discretion
and direct supervision, to delegate to any employee any of these powers
with respect to any subordinates of that employee.
G.
Establish plans and schedule work for City work forces and supervise
the implementation of those plans by the City's supervisory staff.
H.
Propose to the Mayor and City Council such personnel rules and regulations
as the City Administrator deems necessary to manage the personnel
of the City.[1] These rules may cover procedures and policies to govern
the following:
(1)
Administration of the position description, classification and pay
plans.
(2)
Recruitment, selection, promotion, evaluation, transfer, discipline
and separation of City personnel.
(3)
Establishment of hours of work, attendance, leave regulations and
working conditions.
(4)
Rules covering the outside employment, nepotism and political activity
of City personnel.
(5)
Maintenance and use of necessary records and forms.
(6)
System of handling all grievances.
I.
Receive and investigate all complaints in relation to matters concerning
the administration of the government of the City and the services
maintained by the public utilities in the City and see that all franchises,
permits and privileges granted by the City are faithfully observed.
J.
When authorized and appointed by the City Council, serve as the City's Zoning Officer, with the duties and responsibilities prescribed for that officer in Chapter 315, Zoning, of the City Code.
[Amended 2-6-2017 by Ord.
No. 994]
K.
Serve as the City's chief administrative officer approving accounts
payable, payroll, and City investments.[2]
L.
Purchase all materials, supplies and equipment, subject to and pursuant
to directives of the City Council and within the bounds of the appropriations.
These purchases shall be subject to and conform with the law as set
forth in the statutes of the State of Illinois, especially those laws
pertaining to the creation of liabilities against the City and pertaining
to the expenditure of monies appropriated by the City. The City Administrator
shall make all necessary purchases of supplies and equipment for all
departments of the City and for that purpose is authorized to make
expenditures of up to $1,500 without preliminary authorization of
the City Council. All expenditures are subject to the confirmation
or approval of the City Council and must be limited to the budget
or special appropriation. The City Administrator may propose rules
and regulations governing requisitions and the transaction of the
business of purchasing between the heads of departments, officers
and employees of the City.
M.
Sign on behalf of the City any contract authorized by the City Council
except where the City Council or state statutes direct that some other
officer shall do so. It shall be the duty of the City Administrator
to ensure that all franchises granted by, and all contracts with,
the City are faithfully kept and performed by all parties thereto.
N.
Prepare and submit to the Mayor and City Council by the date set
by the City Council a recommended annual budget for City operations
and recommended capital programs, and administer the approved budget
after adoption; prepare written reports and documents at the direction
of the Mayor and City Council; and evaluate and report to the Council
no less frequently than monthly on the operation of the various City
departments.
O.
Cause to be prepared grant and/or loan applications on behalf of
the City; administer grant and/or loan funds and cause the preparation
of relevant reports to the corporate authorities and all appropriate
agencies.
P.
Evaluate City/village projects, programs, agreements and services
and make recommendations on modifications and improvements thereto.
Q.
Devote his or her entire time to the discharge of his or her official
duties.
R.
Perform such other duties as may be prescribed by the Mayor and City
Council consistent with state statutes and the ordinances of the City.
[Amended 2-6-2017 by Ord.
No. 994]
