[1]
Editor's Note: References throughout the Code to "Town Clerk"
and "Township Clerk" shall be deemed to read "Municipal Clerk."
The Municipal Clerk shall be appointed by the Council.
The Municipal Clerk shall, prior to his appointment, have been
qualified by training or experience to perform the duties of the office.
[Amended 3-24-1998 by Ord. No. MC 3090]
The Municipal Clerk shall:
A.
Serve as Clerk of the Council, by virtue of that office, and keep
its minutes and records of its proceedings in appropriate books to
be kept in that office.
B.
Maintain and compile the ordinances and resolutions of the Township
as required by the Charter and general law.
C.
Have custody and safely keep the seal of the Township and all records
and documents, reports, papers and maps required to be filed in his
office.
D.
Perform such other duties as may be provided by general law, the
Charter, the provisions of this Code and other ordinances of the Township
and as the Council may prescribe.
E.
Provide secretarial and clerical services for the Council members
in the discharge of their official duties and one or more offices
for conferences and consultation.
F.
For the purposes of Title 11A of the New Jersey Revised Statutes,
as well as the internal recordkeeping purposes of the municipality,
serve as the official appointing authority for all employees under
the jurisdiction of the office of the Municipal Clerk and the Office
of the Municipal Council, all bodies created thereby and all bodies
hereinafter created thereby, with the advise and consent of Council.
Additionally, the Municipal Clerk shall have the power to determine
separation of service, for whatever reason, layoffs and demotions
in lieu of layoffs in accordance with the New Jersey Department of
Personnel procedures for all employees under the jurisdiction of the
Office of the Municipal Clerk and the Office of the Municipal Council,
all bodies created thereby and all bodies hereinafter created thereby,
with the advise and consent of Council. The term "layoff" shall be
defined as "the involuntary separation of an employee from the Township
of Irvington for reasons other than delinquency or misconduct."
The Municipal Clerk shall cause the Town Seal to be affixed
to instruments and writings when authorized by any ordinance or resolution
or when necessary to exemplify any document or record in his office
or to certify any act or paper which, from the records in his office,
shall appear to have been a public act of the Town or a public document.
He shall not affix the seal or cause or permit it to be affixed to
any instrument or writing or other paper except as provided in this
section, unless required by Charter or general law.
A.
The Municipal Clerk shall cause all ordinances and resolutions of
a permanent nature passed by the Council to be carefully and securely
bound in books to be provided for that purpose. He shall enter after
each ordinance his certificate of due and proper passage and of the
proof of the due publication thereof; but his omission to certify
any ordinance or proof of publication thereof as hereby directed shall
not impair or affect the validity in any respect.
B.
Certified copies of all ordinances and resolutions shall forthwith
be distributed to the Town Attorney and to all departments of the
Town that will be affected thereby.
The Municipal Clerk shall prepare a copy of all ordinances or
proposed ordinances which will require publication under the Charter
or general law, and cause the same, properly attested, to be published
in any newspaper legally qualified for the publication of official
Town advertisements, and shall file in his office the requisite proofs
of such publication.
The Municipal Clerk shall issue notices to the respective members
of the Council and to all other persons whose attendance may be required
at any regular meeting of the Council. Such notice shall be in accordance
with a schedule which the Municipal Clerk shall prepare on the first
day of January of each year for the ensuing year. The Municipal Clerk
shall, whenever a special meeting of the Council is called in accordance
with law, issue and cause notices thereof to be served upon the members
of the Council and any other persons whose presence may be required.
Whenever the Council has taken any action requiring any act
or forbearance of any officer or employee of the Town or affecting
the administration of the functions, powers or duties of any such
officer or employee, it shall be the duty of the Municipal Clerk to
communicate officially the action of the Council to the persons affected
and to retain the matter on the agenda of the Council for such further
disposition as may be required. Each officer and employee shall, unless
otherwise directed, direct his response to the action of the Council
to the attention of the Municipal Clerk, for presentation to and information
of the Council.
The Municipal Clerk shall charge and receive for the use of
the Town such fees for searches, transcripts and certifications as
shall be authorized by resolution of the Council.
