[Added 10-11-1989 by Ord
No. MC 2891]
There is hereby created the office of Deputy Municipal Clerk
pursuant to N.J.S.A. 40A:9-135. During the absence or disability of
the Municipal Clerk, the Deputy Municipal Clerk shall have all the
powers of the Municipal Clerk and shall perform the functions and
duties of such office.
The Deputy Municipal Clerk shall be appointed by the Municipal
Clerk and shall serve at the pleasure of the Municipal Clerk.
The compensation of the Deputy Municipal Clerk shall be established
by resolution of the Municipal Council pursuant to N.J.S.A. 40:69A-36j.
The examples of work of the Deputy Municipal Clerk, in addition
to those aforesaid, shall include, but not be limited to: receiving
license applications and fees and issuing certain licenses; registering
and transferring voters; giving suitable work assignments to subordinate
employees; supervision of subordinate employees' work; reviewing and
verifying personnel records, payrolls, vouchers and claims; preparing
financial, budgetary and other reports; researching legislative information
and assisting in the preparation of ordinances and resolutions; preparing
periodic reports of cash receipts, accounts and budgetary breakdowns;
answering inquiries and disseminating information relating to municipal
affairs and the affairs of the office of the Municipal Clerk; assisting
in the establishment and maintenance of an extensive filing system;
assisting in the preparation of the municipal budget for the office
of the Municipal Clerk; assisting in the general conduct of elections;
preparing and distributing election information, materials, equipment
and supplies to election officials; giving suitable instructions to
election officers; receiving election returns; maintaining election
personnel records; and performing such other duties as shall from
time to time be prescribed by the Municipal Clerk.
The requirements for said position of Deputy Municipal Clerk
shall include, but not be limited to: graduation from an accredited
high school or possession of an approved high school equivalency certificate;
five years of supervisory office experience in the management of a
large office or in highly specialized administrative work, (college
credits in the area of business administration, finance or related
fields on a year for year basis or the possession of a Registered
Municipal Clerk's certificate issued by the New Jersey Department
of Community Affairs may be substituted for said supervisory experience);
knowledge of state and local laws, rules, policies, regulations and
procedures that apply to the administration of municipal affairs,
of the procedures for preparing a municipality for an election, of
the proper methods of checking and verifying payrolls and claims and
of establishing and maintaining an extensive record and filing system;
ability to give suitable work assignments to subordinate staff members
and supervise their work; and to prepare clear, concise, accurate,
sound and informative legislative, budgetary and financial and other
reports.
