City of Monona, WI Article III Rules for Boards, Commissions and Committees

§ 18-20 Classification of boards, commissions and committees.

A. Classifications. There are four types of review bodies established by the Council. They are:

(1) Standing committees, commissions and boards.

(2) Nonstanding committees, commissions and boards.

(3) Special (statutory) boards and commissions.

(4) Ad hoc committees.

B. Definitions of classifications.

(1) Standing committees, commissions and boards. Standing committees, commissions and boards are those bodies that must be chaired by the Mayor or a Council member and which typically meet at least on a monthly basis.[1]

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

(2) Nonstanding committees, commissions and boards. Nonstanding committees, commissions and boards are those bodies for which this Code does not require that the Mayor or a Council member serve as chair of the group.

(3) Special boards and commissions. Special boards and commissions are those bodies whose composition, duties and functions are specifically prescribed by the Wisconsin Statutes.

(4) Ad hoc committees. Ad hoc committees are committees created for a special purpose and for a limited duration of time. They may be created and their members appointed by the Mayor with Council confirmation. When the ad hoc committee has fulfilled the charge given to it by the Mayor, the committee shall be disbanded.

C. Classification of existing committees, commissions and boards. The existing committees, commissions and boards of the Council are classified as follows:

(1) Standing committees, commissions and boards:

(a) Plan Commission.

(b) Finance and Personnel Committee.

(c) License Review Committee.

(d) Public Works Committee.

(e) Public Safety Committee.[2]

[2] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

(f) Parks and Recreation Board.

(g) Sustainability Committee.

(h) Facilities Committee.

(2) Nonstanding committees, commissions and boards:[3]

(a) Senior Citizens Committee.

(b) Landmarks Commission.

(c) Community Media Committee.

(d) Distinguished Service Committee.

[3] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

(3) Special boards and commissions:

(a) Board of Review.

(b) Police and Fire Commission.

(c) Zoning Board of Appeals.

(d) Library Board.

(e) Transit Commission.

(f) Community Development Authority.

(g) Tourism Commission.[4]

[4] Editor's Note: Added at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

§ 18-21 Meetings.

A. Standing committees, commissions and boards. All standing committees, commissions and boards shall meet at least monthly at regularly scheduled days and times. Meetings shall be noticed by the City Clerk in accordance with Chapter 19, Wis. Stats. Special meetings may be called by the chair and any two committee, commission or board members upon written request therefor to the City Clerk.

B. Nonstanding committees, commissions and boards; special boards and commissions; ad hoc committees. All nonstanding committees, commissions and boards; special boards and commissions; and ad hoc committees may meet on a monthly basis at regularly scheduled days or times or at the call of the chair. Meetings shall be noticed by the City Clerk in accordance with Chapter 19, Wis. Stats. Special meetings may be called by any two committee, commission or board members upon written request therefor submitted to the City Clerk.

C. Quorum. Every commission, committee or board is deemed to have a quorum present for the purpose of transacting business if at least 51% of the total number of authorized voting members are present, unless this Code or statutes require a different quorum, in which case such provisions shall apply.[1]

[1] Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. II).

D. Records and reports. Every commission, committee or board shall keep a written summary of its proceedings and shall file copies of same with the City Clerk.

§ 18-22 Appointment of alternate members.

A. Unless otherwise provided by statute or ordinance, the Mayor, subject to confirmation by the Council, may appoint citizens to serve as alternates to a committee, commission or board. A citizen member appointed as an alternate shall act with full power only when a member of the committee, commission or board refuses to vote because of conflict of interest or is absent.

B. If more than one alternate is appointed, the Mayor shall designate who shall serve as first alternate, second alternate, etc.

§ 18-23 Attendance standard.

Members appointed to Common Council committees or to any other standing City board, commission or committee are required to attend a minimum of two-thirds of the meetings of their respective bodies in each six-month period, unless excused by the membership of their body. Failure to comply with this section may result in the removal and replacement of the official found to be in noncompliance.

§ 18-24 Meeting attendance by audio-visual technology.

[Added 2-17-2020 by Ord. No. 2-20-727]

Unless otherwise prohibited by state or federal law, any member of any City committee, board, commission or authority may attend any meeting of such body by audio-visual technology (including, but not limited to telephone). A member so participating shall count toward the quorum of the body. Appropriate equipment shall be used so that the attending public of the meeting can readily hear such person's participation in the meeting. No person shall be allowed to participate in any meeting where such equipment is unavailable or inoperable at the time of the meeting. The member shall notify the chairperson and staff member of their intent to appear by such technology in sufficient time to permit the use of such equipment.