[R.O. 2013 §2-161; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
There is hereby created the Finance Department, which shall
consist of the office of the Director of Finance and such other employees
as may be authorized from time to time by the City Council.
[R.O. 2013 §2-162; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Department of Finance shall have responsibility for the
management and control of all monies coming to the City from any source.
The department shall maintain such records and accounts as are required
to properly document both the receipt and expenditure of all City
funds. In addition, the department shall be responsible for such other
functions as may from time to time be authorized by the City Administrator.
[R.O. 2013 §2-163; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
There is hereby created the office of Director of Finance. The
Director of Finance shall be appointed by the City Administrator.
The Director shall be chosen on the basis of administrative skills
and training in the field of public finance, with special reference
to experience in or knowledge of accepted practices pertaining to
the duties of the office as hereinafter set forth. The Director may
be removed from office by the City Administrator.
[R.O. 2013 §2-164; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Director of Finance shall give a bond before entering upon
his/her duties in such sums as may be required by the City Council.
This bond shall be conditioned upon the faithful performance by the
Director of Finance of his/her duties and shall be conditioned to
indemnify the City for any loss by reason of any neglect of duty or
any act of the Director of Finance.
[R.O. 2013 §2-165; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Director of Finance shall keep all money belonging to the
City in his/her custody separate and distinct from his/her own money,
and shall not use, either directly or indirectly, the City's money
in his/her custody for his/her own use and benefit, or that of any
other person.
[R.O. 2013 §2-166; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000; Ord. No. 1.122 (Bill No. 2329) §1, 12-4-2008]
A. Control. The Director of Finance, under the supervision
of the City Administrator, shall exercise control and supervision
over all employees assigned to the Department of Finance and shall
exercise general supervision over all officers and employees of the
City charged in any manner with the receipt, collection, or disbursement
of City monies.
B. Financial Records. The Director of Finance shall
be charged with preparing and keeping all financial records of the
City, which records shall be at all times subject to inspection by
the City Administrator, the Mayor, any member of the City Council
and the City Treasurer.
C. Current Accounts. The Director of Finance shall
keep a separate current account of each fund and appropriation showing
the revenues and expenditures belonging to each such account and the
unexpended balance for each account, and shall keep all other accounts
necessary to show at all times the fiscal condition of the City, including
the current and anticipated revenues and expenses of all City funds
and accounts.
D. Quarterly Financial Reports. The Director of Finance
shall maintain sufficient records in order to measure the City's financial
condition. The Director shall issue a quarterly statement showing
revenues and expenditures for the most recent month and the fiscal
year-to-date.
E. Annual Financial Report. Within one hundred eighty
(180) days of the end of the fiscal year, the Director of Finance
shall supervise the preparation of and shall file with the City Clerk
a report of all monies received and expenditures incurred during the
preceding fiscal year. Such report shall be audited by a certified
public accountant in accordance with Generally Accepted Accounting
Principles (GAAP), and shall be subject to all applicable provisions
of State law.
F. Records Of Bonds. The Director of Finance shall
keep a correct record of all the outstanding bonds of the City showing
the number and amount of each, and for and to whom the bonds were
issued. When City bonds are purchased, paid or canceled, the records
shall so indicate.
G. Special Assessment Funds. All money received on
any special assessment shall be held by the Director of Finance as
a special fund, to be applied to the payment of the improvement for
which the assessment was made, and the money shall be used for no
other purpose, except to reimburse the City for money expended for
such improvement. The Director of Finance shall keep a separate account
of funds applicable to each special assessment improvement.
H. Deposit Of Funds. The Director of Finance shall
keep, and shall from time to time deposit, all funds and money of
the City in his/her possession, which are not necessary for current
operations, in the depositories designated for such purpose. Such
deposits and depositories shall be subject to the limitations and
provisions of State law.
I. Other Duties. The Director of Finance shall have
such other duties as may from time to time be prescribed by the City
Administrator.
[R.O. 2013 §2-167; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
A. The Director of Finance shall review all pending invoices to ensure
that proper documentation exists to:
1.
Assure that sufficient funds remain in the City's budget appropriation
for the goods/services billed.
2.
Assure that the purchasing regulations as provided by Chapter
135, Article
I of this Code have been adhered to.
3.
Assure the City has in fact received the goods/services billed.
B. The Director of Finance shall submit a list of all invoices to the
City Council. The Council shall make the list a matter of public record.
C. The following persons shall be authorized to sign City checks:
D. All checks less than twenty-five thousand dollars ($25,000.00) shall
require one (1) signature. All other checks shall require two (2)
signatures.
[R.O. 2013 §2-168; Ord. No. 1.122 (Bill No. 1834) §7, 12-7-2000]
The Director of Finance shall receive all license fees, permit
fees, charges for municipal services, charges for the use of City
property or special services rendered by the City, sums due the City
on any contracts, and all other sums and monies due or belonging to
the City, either directly from the person paying the money or from
the hands of such other officer or employee as may receive it. The
director shall give every person paying money to the City a receipt
therefor specifying the amount paid, the date of payment and upon
what account paid. It shall be the duty of the Director of Finance
to keep the Council informed as to all sums due on taxes and all other
revenues to which the City is entitled.