[Ord. No. 486, 7-7-2020]
The Board of Aldermen shall elect a Clerk for such Board of
Aldermen, to be known as "the City Clerk," whose duties and term of
office shall be as set forth herein. Among other things, the City
Clerk shall keep a journal of the proceedings of the Board of Aldermen.
He/she shall safely and properly keep all the records and papers belonging
to the City which may be entrusted to his/her care; he/she shall be
the general accountant of the City; he/she is hereby empowered to
administer official oaths and oaths to persons certifying to demands
or claims against the City.
[R.O. 2012 § 120.020; Ord. No.
63 §§ 1—11, 7-6-1976; Amend. #1 to Ord. No. 63, 3-21-1978; Ord. No. 239, 4-7-1999; Ord. No. 486, 7-7-2020; Ord. No. 493, 11-3-2020]
A.
Appointment — Term. The City Clerk shall be appointed by the
Mayor with the consent and approval of the Board of Aldermen and shall
serve for a term of two (2) years and until his/her successor is appointed
and qualified as provided by Statute.
B.
Bond Or Employee Fidelity Insurance. Before entering upon his/her
duties of office, the City Clerk shall, shall within fifteen (15)
days after his/her appointment date, and before entering upon the
discharge of the duties of his/her office, give bond to the City in
such sum and with such sureties as may be designated by the Board
of Aldermen, however, should the City Clerk be covered by a blanket
bond or City fidelity insurance, an individual bond shall not be required.
C.
Signatures. The City Clerk shall seal and attest all contracts of
the City and all licenses, permits and such other documents as require
this formality.
D.
Money Collected. The Clerk shall turn over all money received by
him/her on behalf of the City to the City Treasurer promptly upon
receipt of same; and with such money he/she shall give a statement
as to the source thereof.
E.
Accounts. The Clerk shall keep accounts showing all money received
by him/her and the source and disposition thereof; and such other
accounts as may be required by Statute or ordinance.
F.
Records. In addition to the record of ordinances and other records
which the Clerk is required by Statute to keep, he/she shall keep
a register of all licenses and permits issued and the payments thereon;
a record showing all of the officers and regular employees of the
City; and such other records as may be required by the Board of Aldermen.
G.
Seal. The Clerk shall be the custodian of the City Seal, and shall
affix its impression on documents whenever this is required.
H.
Documents. The Clerk shall be the custodian of all documents belonging
to the City which are not assigned to the custody of some other officer.
I.
Indices. The Clerk shall keep and maintain a proper index to all
documents and records kept by him/her, so that ready access thereto
and use thereof may be had.
J.
Ex-Officio Collector. The Clerk shall act as and perform all duties
of Collector unless and until a separate collector is appointed.
K.
Additional Duties. In addition to the duties herein provided, the
Clerk shall perform such other duties and functions as may be required
by Statute or ordinance.
L.
The compensation of the City Clerk shall be as set by the Board of
Aldermen from time to time.
[R.O. 2012 § 120.030; Ord. No.
64 §§ 1—3, 7-6-1976]
A.
Creation Of Office. There is hereby created the office of Deputy
Clerk. The City Clerk is authorized to appoint a Deputy Clerk who
shall have the power and duty to execute all documents required by
law or ordinance to be executed by the Clerk, and affix the Seal of
the City thereto whenever required.
B.
Signature. When signing any documents the Deputy Clerk shall sign
the name of the clerk followed by the word "by" and the Deputy Clerk's
own name and the words "Deputy Clerk."
C.
Time Of Authority. The powers and duties herein described shall be
exercised by such Deputy Clerk only in the absence of the City Clerk
from his office in the City Hall, and only when either written direction
has been given by the City Clerk to exercise such power, or the Board
of Aldermen has determined by resolution that the City Clerk is temporarily
or permanently incapacitated to perform such function.
D.
Such Deputy Clerk shall have the power and authority herein described,
and such further power and authority as may be provided by Statute.
[Ord. No. 486, 7-7-2020]
Whenever, for any reason, the City Clerk is unable to perform
the duties of his/her office, the Board of Aldermen may, by resolution,
appoint a temporary Clerk who shall have the power and perform all
the duties of the regular Clerk, and shall receive the same salary
for the time he/she so acts, but in no event shall both the regular
and temporary Clerk receive pay at the same time, nor shall the regular
Clerk receive any pay for the time he/she fails to perform the duties
of his/her office.
