[Ord. 93, 1/20/1997, § 1]
The Office of Township Manager of East Coventry Township is
hereby created, pursuant to the authority of § 1301 of Article
XIII of the Second Class Township Code, as reenacted and amended,
53 P.S. § 66301. The individual occupying the office of
Township Manager shall be referred to as the "Manager." As provided
by said § 1301, the person appointed to the office of Township
Manager shall serve at the pleasure of the Board of Supervisors.
[Ord. 93, 1/20/1997, § 1]
The office of Township Manager shall be filled by one person
appointed to said office by a majority vote of all members of the
Board of Supervisors. The Manager shall serve in accordance with the
provisions of this Part and with such other terms and conditions as
may be established from time to time by the Board of Supervisors.
[Ord. 93, 1/20/1997, § 1]
The person appointed Manager shall be chosen on the basis of
the person's executive and administrative abilities and experience
and/or training in municipal government. The Manager need not be a
resident of the Township. The Manager shall have no personal interest,
direct or indirect, in contracts with the Township.
[Ord. 93, 1/20/1997, § 1]
Before entering upon the duties of Manager, the person appointed
Manager shall give a bond to the Township, with sufficient surety,
as approved by the Board of Supervisors, in such amount as the Board,
by resolution, shall establish from time to time, conditioned upon
the faithful performance of the Manager's duties. The premium
for said bond shall be paid by the Township.
[Ord. 93, 1/20/1997, § 1]
The salary of the Manager shall be fixed by the Board of Supervisors
by resolution and shall be paid out of the general fund of the Township.
[Ord. 93, 1/20/1997, § 1]
1. The Manager shall be the chief administrative officer of the Township
and shall be responsible to the Board of Supervisors, as a whole,
for the proper and efficient administration of the business and affairs
of the Township. The powers and duties of administration of all Township
business shall be vested in the Manager, unless expressly imposed
or conferred by statute upon other Township officers, or otherwise.
Until such time as a person is appointed as Manager, the duties herein
delegated to the Manager are expressly reserved to the Board of Supervisors.
2. Subject to recall by the Board of Supervisors, the powers and duties
of the Manager shall include the following:
A. Supervise and be responsible for the activities of all Township departments
and employees of the Township in accordance with the rules and regulations
as are or may hereinafter be established.
B. Hire Township employees after determining that all legal requirements
have been met and after conferring with and obtaining approval of
the Board of Supervisors; and, subject to review by the Board of Supervisors
and in accordance with law and Township policy, initiate disciplinary
actions against any Township employee.
C. Prepare and submit to the Board of Supervisors a recommended budget
for the ensuing fiscal year in sufficient time so that said Board
may review, amend and/or adopt the budget prior to the close of the
current fiscal year. The recommended budget shall be accompanied by
narrative setting forth a summary of projected revenues and proposed
expenditures, together with such supporting data as may be required
to enable the Board of Supervisors to decide upon and adopt the necessary
taxation and appropriate legislation. Upon adoption of the budget
by the Board of Supervisors, the Manager shall be responsible for
the efficient administration thereof so that the various appropriations
are not exceeded, except as may be authorized by the Board according
to law.
D. In conjunction with the preparation of the yearly budget, develop
long-range fiscal plans for the Township, such plans to be presented
annually to the Board of Supervisors for its review and consideration.
E. Research the availability of grants or other funding on behalf of
the Township and develop and process grant applications in conjunction
therewith.
F. Hold such other Township offices and head such Township departments
as the Board of Supervisors may, from time to time, direct.
G. Attend all meetings of the Board of Supervisors and its committees
with the right to take part in the discussions. The Manager shall
receive notice of all special meetings of the Board of Supervisors
and its committees. The foregoing provisions of this subsection shall
be subject to the right of the Board of Supervisors, for good cause,
to exclude the Manager from any such meetings and/or not give notice
to the Manager of any such special meetings.
H. Prepare the agenda for each meeting of the Board of Supervisors and
supply facts pertinent thereto.
I. Keep the Board of Supervisors informed as to the conduct of Township
affairs, submit monthly reports on the condition of the Township finances
and such other reports as the Board of Supervisors may request and
make such recommendations to the Board of Supervisors as the Manager
deems advisable.
J. Submit to the Board of Supervisors, as soon as possible after the
close of the fiscal year, a complete report on the finances and the
activities of the Township for the preceding year.
K. See that the provisions of all franchises, leases, permits and privileges
granted by the Township are observed.
L. Employ, by and with approval of the Board of Supervisors, experts
and consultants to perform work and to advise in connection with any
of the functions of the Township.
M. Attend, by and with the approval of the Board of Supervisors, to
the letting of contracts in due form of law and supervise the performance
and faithful execution of the same, except insofar, as such duties
are expressly imposed by statute upon some other Township officer.
N. See that all money owed the Township is promptly paid and that proper
proceedings are taken for the security and collection of all Township
claims.
O. Be the purchasing officer of the Township, purchase in accordance
with the provisions of the Second Class Township Code and/or such
other applicable law, all supplies and equipment for the agencies,
boards, departments and other offices of the Township; provided, that
all capital expenditures shall be subject to prior approval of the
Board of Supervisors, keep an account of all purchases and, from time
to time or when directed by the Board of Supervisors, make a full
written report thereof to the Board and issue rules and regulations,
subject to the approval of the Board of Supervisors, governing the
procurement of all Township supplies and equipment.
P. Receive all complaints regarding Township services, investigate and
dispose of such complaints personally or through an officer designated
by the Manager and report thereon to the Board of Supervisors.
Q. Perform research and investigation into the administrative and governmental
functions of Townships, make recommendations to the Board of Supervisors
of appropriate ordinances to be adopted affecting the health, safety,
welfare and administration of the Township and establish and maintain
appropriate filing systems and efficient administrative procedures
for the conduct of Township business.
R. Perform such other duties as may be required by the Board of Supervisors,
not inconsistent with the Second Class Township Code or other statutes,
and/or with ordinances or adopted policies of the Township.
[Ord. 93, 1/20/1997, § 1]
1. It is the intent of this Part that the Board of Supervisors act as
a body in its dealing with the Manager. It is contrary to the spirit
of this Part for individual members of the Board of Supervisors, or
for committees of the Board, to interfere with the Manager, or any
subordinate of the Manager, in the performance of the duties of the
Manager or subordinate.
2. Except for purposes of obtaining information and/or in situations
where the Board, in its sole discretion, deems it necessary and appropriate
for the general welfare of the Township, the Board and each Supervisor
shall deal with administrative matters solely through the Manager.
However, nothing in this section, or otherwise in this Part, shall
prevent the Board from establishing a committee of its own members
to review the operation and needs of Township departments or from
assigning its members to liaison relationships with boards, commissions,
departments and other agencies of the Township.
[Ord. 93, 1/20/1997, § 1]
1. The Manager may designate, in writing, a qualified employee to serve
as acting Township Manager during the temporary absence or disability
of the Manager. The Board, by a majority vote, may at any time revoke
such designation and appoint a qualified person to serve as acting
Township Manager.
2. Duties of the Manager not specifically delegated to the acting Township
Manager shall be reserved to and performed by the Board of Supervisors.
3. During any absence of the Manager for which an acting Township Manager
has not been designated, the normal operating duties and functions
of the Township shall be performed by the appropriate department heads
of the various Township departments.
[Ord. 93, 1/20/1997, § 1]
The Manager shall serve at the pleasure of the Board of Supervisors
and shall be subject to removal at any time by the Board by majority
vote of all members thereof.
[Ord. 93, 1/20/1997, § 1]
The Board of Supervisors reserves the right, at any time and
from time to time by ordinance, in its sole and absolute discretion,
to amend, otherwise modify and/or repeal this Part and any provision
thereof.