City of Monroe, WI City Officers

City assessor. The city elects not to be governed by section 70.05(1) of the Wisconsin statutes insofar as such section requires the election of the city assessor.

Sealer of weights and measures. The city shall employ no sealer of weights and measures but shall provide for such service utilizing employees of the state as provided in section 98.04 of the Wisconsin statutes.

Selection of certain city officers. Pursuant to section 66.0101 and section 62.09 of the Wisconsin statutes, the city elects the methods of choosing the city officers as set forth herein and hereby elects to not be governed by section 17.12(1)(c) of the Wisconsin statutes.

City administrator. The city administrator shall be appointed by the council.

Police and fire chiefs. The chiefs of the police and fire departments of the city shall be appointed by the board of police and fire commissioners.

Other officers and department heads. Except as expressly provided herein all officers and department heads of the city shall be appointed by a majority vote of the council and may be terminated by a majority vote of the council.

Official oath. Every person elected or appointed to any office shall take and file the official oath within 10 days after notice of his or her election or appointment.

(E)

Bond. In addition to officers otherwise required by law to furnish a bond, the council may require bonds of any officers. All official bonds must be approved by the city administrator, and when so approved, shall be filed within 10 days after the officer executing the same shall have been notified of his or her election or appointment, and official bonds filed with the city clerk shall be recorded in a book kept for that purpose.

(F)

Certificate of appointment. When an appointed officer has filed the oath and bond, if required, the clerk shall issue to such officer a certificate of appointment. If the appointment is to be to a board or commission, the appointee shall file the certificate with the secretary thereof.

(G)

Powers. There is hereby vested in each board, commission and officer of the city all the necessary power and authority to execute all the duties required by said board, commission or officer by the laws of the state, or any of its lawfully constituted agencies or by this code.

(H)

Compensation. All compensation, expense allowances and reimbursements paid to any elected or appointed official of the city or any employee of the city shall be set by resolution of the council. Whenever such salaries are to be changed or established, the council shall, not later than the first regular meeting in February, fix the amount of salary of each officer entitled to a salary that may be elected or appointed for a definite term during the ensuing year.

§ 1-6-2 City administrator.

[12-20-2005; 2016 Code]

Office created. To provide the city with a more efficient, economical, coordinated, responsible and responsive municipal government under a system of part-time mayor and part-time alderpersons and at a time when municipal government is becoming increasingly complex, the position of city administrator is created.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the salary and personnel committee. The salary and personnel committee may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.

Removal. The city administrator shall serve for an indefinite term, subject to removal by a majority vote of all members of the council.

Duties and responsibilities. The city administrator shall serve as the chief administrative officer of the city responsible to and under the general direction and policy of the mayor and council and shall be responsible to the mayor and council for proper administration of all activities of the city. To this end, the city administrator shall have the following powers and duties:

Carry out all actions and directives of the council which require administrative implementation or where the mayor or council has so directed.

Direct, coordinate and expedite the activities of all city departments, except where such authority is vested by Wisconsin Statute or this code in boards, commissions or other city officers.

Develop budgeting procedures, prepare and administer the annual operating and capital budgets under such guidelines as may be provided by the council and in coordination with all department heads, the finance and taxation committee and the mayor.

(4)

Supervise the purchase of all materials, supplies and equipment for which funds are provided in the budget; receive bids or proposals for purchases or contracts for presentation to the council for approval unless the taking of bids is waived by the council.

(5)

Serve as a member of the city management negotiation team which is responsible for the negotiation of all collective bargaining agreements with the city's recognized bargaining units.

(6)

Report regularly to the mayor and council on the current financial condition and future needs of the city; research the availability of alternative sources of funding for local programs and advise the council of methods of procuring such funds.

(7)

Act as public relations officer and government affairs officer.

(8)

Prepare reports and recommendations for the mayor, the council and advisory boards and commissions on operational or policy matters before them and on any other actions necessary to improve the overall health, safety and welfare of the city.

(9)

Submit as necessary recommendations or suggestions for improving the health, safety or welfare of the city and shall operate a system whereby city departments, as well as persons having business with the mayor or council or any city department may properly and efficiently conduct such business.

(10)

Establish and maintain procedures to facilitate communication between citizens and city government to assure that complaints, grievances, recommendations and other matters receive prompt attention and to assure that all such matters are expeditiously resolved.

(11)

Promote the economic well-being and growth of the city through public and private sector cooperation.

(E)

Supervision and cooperation. All officers, department heads and other employees of the city shall serve under the supervision and direction of the city administrator and shall cooperate with and assist the city administrator so that the affairs of the city will be most economically and efficiently administered.

(F)

Residency. The city administrator shall establish residence within the city within six months following his or her appointment to the office of city administrator and shall remain a resident of the city. The residency requirement may be waived by the council.

(G)

Authority of salary and personnel committee. The salary and personnel committee may develop, and from time to time modify, a more complete job description for the city administrator, which job description shall not conflict with the duties set forth in subsection (D) of this section.

§ 1-6-3 City clerk.

[12-20-2005; 2016 Code; 5-16-2017; 6-5-2018]

Qualifications. Each candidate for the office of city clerk must be over the age of 18 years and must reside within the city. The residency requirement may be waived by the council.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the city administrator. The city administrator may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.

Duties. The city clerk shall perform the duties of clerk as provided by law or the council. The city clerk shall be responsible for the publication, filing, indexing, and safekeeping of all proceedings of the council, shall be responsible for all election duties as required by law and shall keep and maintain all election records and be responsible for all property used in the holding of elections. The city clerk shall publish all required legal notices unless otherwise provided, shall file and keep all contracts, bonds, oaths of office and other documents not required to be filed elsewhere and, except as otherwise expressly provided, shall issue all licenses required by this code or state statute. The city clerk shall be the custodian of the official city seal. The city clerk shall prepare the tax roll and tax notices as required by Wisconsin statutes. The city clerk shall be the official secretary to all the boards, commissions and committees found within Title 2 of the Monroe City Code, as well as for the Historic Preservation Commission, Monroe Municipal Park Fund, Redevelopment Authority, Revolving Loan Committee, and Business Improvement District, and shall be responsible for keeping all minutes and records of such boards, commissions and committees. The city clerk shall have the authority to designate such duties to third parties, but the city clerk shall maintain ultimate responsibility and oversight over such designees in order to maintain accurate and uniform minutes and records.

§ 1-6-4 City treasurer.

[12-20-2005; 2016 Code]

Qualifications. Each candidate for the office of city treasurer must be over the age of 18 years and must reside within the city. The residency requirement may be waived by the council.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the city administrator. The city administrator may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.

Duties. The city treasurer shall perform the duties of treasurer as provided by law or the council. The city treasurer shall collect and account for all taxes, license monies, fees, accounts of charges due or owing to the city, shall be responsible for the collection, receiving, safekeeping, and accounting for all monies and securities of the city and attend to all related treasury affairs, and shall perform such other duties as are required by state law or this code.

§ 1-6-5 City attorney.

[12-20-2005; 2016 Code]

Qualifications. Each candidate for the office of city attorney must possess a license to practice law in Wisconsin and must reside within the city. The residency requirement may be waived by the council.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the city administrator. The city administrator may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.

Duties. The city attorney shall perform all the duties of the city attorney as provided in the Wisconsin statutes, or otherwise provided by the mayor, city administrator or council.

Assistants. The city attorney may appoint one or more assistant city attorneys, each of whom shall possess a license to practice law in Wisconsin. An assistant city attorney shall have the duties and perform such services as directed by the city attorney.

§ 1-6-6 Director of public works.

[12-20-2005; 2016 Code]

Qualifications. Each candidate for the office of director of public works shall be generally knowledgeable of the construction and operation of public works including the maintenance of streets and public ways, the operation of parks and other municipal recreation facilities, the operation of a municipal airport and the general oversight and operation of a city engineering office. Each candidate for the office of director of public works shall reside within the city. The residency requirement may be waived by the council.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the city administrator. The city administrator may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.

§ 1-6-7 City assessor.

[12-20-2005; 2016 Code]

Qualifications. Each candidate for the office of city assessor must possess the minimum certification required by the Wisconsin Department of Revenue necessary to serve as city assessor in the city.

Duties. The duties and powers of the city assessor shall include those enumerated in chapter 70 of the Wisconsin statutes and such other duties as shall be prescribed by law, supervisory personnel of the Wisconsin department of revenue and council. The assessor shall attend all meetings of the board of review.

§ 1-6-8 Building inspector.

[12-20-2005; 2016 Code]

Qualifications. Each candidate for the office of building inspector shall be generally informed on the quality and strength of building materials, on the prevailing methods of building construction and on good practice in fire prevention and safe exit facilities.

Residence. Each candidate for the office of building inspector must reside within the city. The residency requirement may be waived by the council.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the city administrator. The city administrator may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.

Duties. The building inspector shall devote such time as is necessary to properly carry out the duties of the office, including without limitation the following:

Receive applications required by this code;

Issue permits and furnish the prescribed certificates;

Examine premises for which permits have been issued and shall make necessary inspections to see that the provisions of the law are complied with and that construction is prosecuted safely;

(4)

Enforce all laws relating to the construction, alteration, repair, removal, demolition, equipment, use and occupancy, location and maintenance of buildings except as may be otherwise provided for;

(5)

When requested by the council, or when the interests of the city so require, make investigations of matters referred to in this code and make written reports on same;

(6)

Issue such notices or orders as may be necessary to enforce compliance with law to remove illegal or unsafe conditions, to secure necessary safeguards during construction, or to require adequate exit facilities in buildings and structures.

(E)

Records. The building inspector shall keep a record of:

All applications for building permits and regularly number each permit in the order of its issue.

The number, description and sizes of all buildings erected during his or her term of office, indicating the kind of materials used and the cost of each building and the aggregate cost of all buildings of the various classes.

All inspections made and of all removal and condemnation of buildings, and permits issued.

(F)

Cooperation of other officials. The building inspector may request, and shall receive to the extent necessary to properly carry out the responsibilities of his or her office, the assistance and cooperation of other city officials including, but not limited to, the chief of police in enforcing orders and the city attorney in prosecuting violations.

§ 1-6-9 Comptroller.

[12-20-2005; 2016 Code]

Qualifications. Each candidate for the office of comptroller must possess knowledge of municipal finance and accounting and shall reside within the city. The residency requirement may be waived by the council.

Application. Each candidate shall file an application with the city stating in detail his or her education, experience and other qualifications for the position. All eligible candidates shall be examined by the city administrator. The city administrator may provide for tests to determine the fitness of the candidates, which tests shall be uniformly applied to all candidates.