[HISTORY: Adopted by the Township Committee of the Township of Deerfield 5-4-2016 by Ord. No. 2016-4. Amendments noted where applicable.]
Editor's Note: This ordinance was originally adopted as Ch. 140 but was renumbered to maintain the alphabetical organization of the Code.
The purpose of this chapter is to license and regulate the standards and manner in which special events shall be conducted on public lands owned or leased by the Township of Deerfield to ensure the protection of the public health, safety and welfare, and to ensure the preservation of public lands and improvements and their aesthetic character for the enjoyment of the public at large.
Except as otherwise provided herein, special events authorized by this chapter shall be exempt from the licensing fees and regulations contained in Chapter 124 of the Municipal Code.
Special events without alcoholic beverages may be conducted on public lands owned or leased by the Township of Deerfield pursuant to these regulations.
As used in this chapter, the following terms shall have the following meanings unless the context clearly indicates that a different meaning is intended:
- CONDITIONS IMPOSED
- Any conditions contained in the permit, or any conditions included in the resolution adopted by the governing body approving the special event, or any conditions imposed by the Board of Recreation Commissioners for the use of public lands by the permittee for the special event.
- A natural person, association, corporation, limited liability company, partnership, trust or other legal entity.
- PUBLIC LANDS
- Lands and improvements owned or leased by the Township of Deerfield, including public alleys, highways, roads and streets.
- SPECIAL EVENT
- An artistic, educational, recreational or social event sponsored, cosponsored or authorized by the Township of Deerfield for the benefit of the public at large which may or may not have a charge for admission.
No person shall conduct a special event on public lands owned or leased by the Township of Deerfield unless licensed to do so by the Township Clerk pursuant to these regulations.
The fee for a special events permit shall be $100 for the permit plus $100 per day for each day that the special event is authorized to be held by the permit.
All permit fees shall be paid to the Township Clerk when the application is filed.
The permit for a special event shall not be issued for longer than 10 days at one time, but it may be issued for nonconsecutive days not to exceed 10 total days.
Special events sponsored solely by the Township of Deerfield are exempt from the payment of the fee for a special event permit. A special event sponsored or cosponsored by a local nonprofit organization held for the benefit of the Deerfield residents at large which is open to the public free of charge, and where no beverages, food, goods or services are sold by vendors sponsored by the local nonprofit organization, is exempt from the payment of the fee for a special event permit.
When the local nonprofit organization desires to sponsor vendors for beverages, food, goods or services for the special event, the vendors' permit fees required by Chapter 124 of the Municipal Code may be waived by the governing body. However, the local nonprofit organization must pay the special event permit fees to the Township Clerk in lieu of the vendors' permit fees.
When the local nonprofit organization desires the exclusive use of the public lands for the special event for the time period designated in the special event permit, the governing body may authorize this use in the resolution approving the special event. When this occurs, the Township Clerk shall not issue licenses or permits pursuant to Chapter 124 of the Municipal Code.
The application for the permit required by this chapter shall be made in writing and filed with the Township Clerk. Each application shall be filed in a timely fashion and contain the following information:
The person sponsoring the special event shall file the application for a special event permit at least 30 days before the date set for the special event.
The application for a special event permit shall contain:
The name and address of the sponsor and the proposed activity;
A list of the names and addresses of all vendors participating in the special event and the activity each vendor will perform;
The requested date or dates for the special event and the proposed hours of operation for each day;
An estimate of the daily crowd expected at the event together with the security measures to be utilized for crowd control and traffic safety; and
Such other information requested by the Township Clerk in the application form.
No special event shall be held on public lands pursuant to this chapter without the approval of the governing body.
No special event shall be held on public lands pursuant to this chapter until a special events permit has been issued by the Township Clerk.
No alcoholic beverages shall be sold, distributed, or consumed on the public lands.
The applicant for a special events permit shall provide liability insurance in the amount of $1,000,000 which covers the special event. The Township of Deerfield shall be named as the certificate holder and additional insured under the policy of insurance. Proof of said insurance shall be filed with the Township Clerk before the permit is issued.
The applicant must execute an indemnification agreement with the Township of Deerfield which agrees to indemnify and save the Township harmless from all liability related to the special event.
The permittee may charge a reasonable admission fee for the attendance of the public at the special event, provided that the fee has been approved by the Township Clerk.
The permittee shall comply with these regulations, all conditions imposed, and all applicable state and local laws and regulations.
Except as otherwise provided herein, all persons shall comply with all applicable ordinances regulating the use of public lands.
Any applicant for a permit may be denied a permit by the Township Clerk or any permit may be suspended or revoked by the governing body for any of the following causes:
The applicant or permittee has filed an application containing false information.
The applicant or permittee has failed to comply with these regulations or the conditions imposed.
The applicant or permittee has been convicted of an offense under these regulations.
The applicant or permittee has violated the Consumer Fraud Act, N.J.S.A. 56:8-1 et seq.
The applicant or permittee may appeal the decision of any municipal official by filing a written request for a hearing before the governing body with the Township Clerk within 10 days of receiving the notice of denial, suspension or revocation of the permit. The hearing shall be held within 20 days after the request is filed with the Township Clerk.
Any person violating any of the provisions of this chapter shall, upon conviction thereof, be punishable by a fine of not more than $500 or by imprisonment for not more than 90 days, or both.