As used in this chapter, the following terms shall have the
meanings indicated:
AUTHORITY
Any of the following City entities having custody of a City
record: an office, elected official, agency, board, commission, committee,
Council, department or public body corporate and politic created by
constitution, law, ordinance, rule or order; or a formally constituted
subunit of the foregoing.
CUSTODIAN
That officer, department head, division head, or employee of the City designated under §Â
190-3 or otherwise responsible by law to keep and preserve any City records or files, deposit or keep such records in his office, or is lawfully in possession or entitled to possession of such public records and who is required by this chapter to respond to requests for access to such records.
RECORD
Any material on which written, drawn, printed, spoken, visual,
or electromagnetic information or electronically generated or stored
data is recorded or preserved, regardless of physical form or characteristics,
which has been created or is being kept by an authority. "Record"
includes, but is not limited to, handwritten, typed or printed pages,
maps, charts, photographs, films, recordings, tapes, optical disks,
and any other medium on which electronically generated or stored data
is recorded or preserved. "Record" does not include drafts, notes,
preliminary computations and like materials prepared for the originator's
personal use or prepared by the originator in the name of a person
for whom the originator is working; materials which are purely the
personal property of the custodian and have no relation to his or
her office; materials to which access is limited by copyright, patent
or bequest; and published materials in the possession of an authority
other than a public library which are available for sale, or which
are available for inspection at a public library.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
[Amended 11-20-2018 by Ord. No.
1198; 1-15-2019 by Ord. No. 1200]
A. General Records Schedule adopted. The City of Lake Mills hereby adopts,
by reference, the Wisconsin Municipal Records Schedule (hereinafter,
"Records Schedule"), pertaining to the retention and destruction of
public records, and approved by the State of Wisconsin Public Records
Board (hereinafter, "Records Board") on August 27, 2018. A copy of
the Records Schedule will be kept on file in the City of Lake Mills
Clerk's office located at 200D Water Street, Lake Mills, Wisconsin
and made available for public viewing during normal business hours.
B. Other records. In the event the City of Lake Mills creates a record
not contemplated by the Records Schedule, the City of Lake Mills may,
subject to the Records Board's prior approval, either adopt an
applicable records retention schedule set forth by the Records Board,
if available, or create its own retention schedule pertaining to the
record.
Any City officer or the director of any department or division of City government may, subject to the approval of the City Council, keep and preserve public records in his possession by means of microfilm or other photographic reproduction method. Such records shall meet the standards for photographic reproduction set forth in § 16.61(7)(a) and (b), Wis. Stats., and shall be considered original records for all purposes. Such records shall be preserved along with other files of the department or division and shall be open to public inspection and copying according to the provisions of state law and of §§Â
190-4 through
190-6 of this chapter.