[HISTORY: Adopted by the City Council of the City of Crystal
Lake 9-6-2016 by Ord. No. 7289. Amendments noted where applicable.]
For purposes of this chapter, the following terms shall have
the meanings indicated:
Any natural person, syndicate, association, partnership,
firm, club, company, corporation, limited-liability company, institution,
agency, government corporation, municipal corporation, district or
other political subdivision, or any officers, agents, employees or
other representative, acting either for himself or for any other person
in any capacity; or any other entity recognized by law as the subject
of rights and duties, other than the City of Crystal Lake, who submits
an application pursuant to this chapter.
Forms provided by the City for major or minor special events.
Any outdoor party or gathering organized by a group of neighbors
that is held on private property primarily for residents of a specific
neighborhood.
Any aggregation of shows or riding devices, games of skill
or chance, or any combination of shows and riding devices, or any
combination of several enterprises, such as Ferris wheels, tilt-a-whirls,
carousels, roller coasters, giant swings, or other riding devices,
whether carried on or engaged in or conducted in any field, park,
or in a building or enclosure, and whether carried on, engaged in
or conducted as one enterprise or by several concessionaires, and
whether one admission fee is charged for admission to all such shows
or entertainments, or a separate fee for admission is charged for
each amusement.
Riding devices including, but not limited to, Ferris wheels,
tilt-a-whirls, carousels, roller coasters, and giant swings.
A show consisting of acrobats, trained animals, clowns, or
similar forms of entertainment that is held in an arena, which may
be open air or enclosed in a tent or building.
The City of Crystal Lake and its officers, agents, employees,
and representatives.
Public streets, sidewalks, rights-of-way, or other property
owned or controlled by the City.
Services provided by City departments, including, but not
limited to, public safety, crowd control, traffic control, management
of the event site, road closures, demarcation of no-parking tow zones,
inspection services, garbage removal, and production of event materials,
and City website information.
The Crystal Lake Municipal Code.
An organized series of concerts, plays, movies, or other
types of entertainment held on one day or consecutive days in one
geographic location.
The use of City property for the purpose of producing, videotaping,
or filming of commercials, movies, television programs, and/or other
media, commercial, not-for-profit, educational or artistic activities.
An event where vendors gather at one location to display
and sell guns, ammunition, and/or other firearm-related materials,
generally lasting no more than a few days.
A special event or film production event held on public and/or
private property, including, but not limited to, parades, festivals,
carnivals, circuses, and athletic events which meet at least one of
the following criteria:
[Amended 9-15-2020 by Ord. No. 7653]
Closure of roads, streets, or City blocks;
Demarcation of temporary "No Parking, Tow Zones";
Issuance of multiple permits or licenses;
Provision of City services as defined herein;
Use of City property;
Gun shows;
Designated a major special event by the Director of Community
Development.
A special event or film production event, including, but
not limited to, events such as neighborhood parades, outdoor sales
events, open-air gatherings, or athletic events that do not require
closure of road, streets, or City blocks. Minor special events are
events that do not require provision of City services as defined herein.
Any organized assembly of citizens held outdoors and upon
any public property where the number of participants expected may
reasonably be assumed to exceed 50. Examples include but are not limited
to rallies, demonstrations, and picnics.
Any sales event of a limited duration that is held outside
on private property in conjunction with a special promotion or holiday
season. Examples include but are not limited to tent sales, sidewalk
sales, farm or garden produce stand sales, or holiday tree and decorative
greenery sales.
Any parade, march, ceremony, show, exhibition, pageant, or
procession of any kind, or any similar display, in or upon any street,
park, or other public place in the City.
An event held on public and/or private property outside of
the normal and intended use of that property, that has a defined and
limited duration, is open to viewing or participation of the general
public or involves a large gathering of people outside of normal operations,
and occurs once or only a few times per year. Examples of special
events include, but are not limited to: carnivals, festivals, gun
shows, circuses, parades, open-air gatherings, film production events,
religious tent meetings, outdoor sales events, and athletic events
such as 5K run/walks, bicycle races or organized rides, or triathlons,
or any other event that requires City approval as determined by the
Director of Community Development.
[Amended 8-15-2017 by Ord. No. 7391]
A.
The following are exempt from obtaining a major or minor special
event permit:
B.
The following are exempt from obtaining a major or minor special
event permit, unless City services are required of or required by
the City of Crystal Lake:
(1)
The Crystal Lake Park District for events wholly on Park District
property or property the Park District manages.
(2)
Educational institutions approved or authorized by the State of Illinois
for events wholly on their property.
(3)
Block parties that do not request a full closure of a road, street,
or City block.
(4)
Film production exemptions. Schools, businesses, places of worship,
and residents using their own premises for producing films for their
own educational, family, or training purposes; individuals filming
on public or private property for personal, noncommercial purposes;
and the filming of actual news events or stories within the City of
Crystal Lake are exempt from obtaining a major or minor special event
permit.
A.
A special event permit shall be required for all special events held
in the City prior to the start of the event. A special event permit
application shall be submitted to the Director of Community Development.
The Director of Community Development shall designate the permit application
as a major or minor special event application and shall timely advise
the applicant of the designation.
B.
The application shall be accurately and completely filled out prior
to submission, and shall include, but not be limited to, the following
information:
(1)
A complete and accurate description of the special event for which
the permit is applied and an estimate of anticipated attendees and/or
participants.
(2)
Information regarding whether admission fees or charges are to be
assessed to attendees or participants.
(3)
Information regarding whether alcohol consumption is planned, and
if so, the hours, location, and type of alcohol planned to be served.
(4)
A description of provision for refuse needs for the special event,
which shall be in compliance with City policies and Code provisions
and state law.
(5)
A description of restroom availability and maintenance for the special
event.
(6)
A description of the type and nature of any entertainment, including
but not limited to music acts, carnival rides, and games of chance.
(7)
A certificate of general liability insurance, naming the City and
its officers, employees, agents and representatives as additional
insureds, in a form and amount determined by the Director of Community
Development, or a designee, may be required. Whenever a certificate
of insurance is required, an additional insured endorsement shall
also be provided.
(8)
A hold-harmless agreement in such form as may be approved by the
City Attorney for special events held on City property.
(9)
Information describing in detail the accessibility plans for the
special event.
(10)
Information pertaining to the use of City amenities for the special event as described in § 453-1 of this chapter.
(11)
Information regarding requests for City services associated
with the special event.
(12)
A list of all vendors participating in the event.
(13)
Film production applications shall also provide information
regarding the length of the production, and the hours the filming
will occur each day, number of production staff, number and types
of vehicles required, and a parking plan for production vehicles.
C.
Applications for a special event permit shall be made no less than
14 days before the beginning of the special event. Applications submitted
late may be considered on a case-by-case basis, but may be denied
for untimeliness.
D.
An individual or entity submitting an application for a special event
permit must be vested with the legal authority to bind the applicant
and may be requested to supply evidence to that effect. Said individual
or representative shall certify and swear to the accuracy of all statements
and information contained in the application and that the applicant
is qualified in all respects to receive the permits applied for.
E.
The Director of Community Development will forward the special event
application to the various departments within the City for review
of the special event. The departments shall review and submit recommendations
for any requirements or conditions for issuing the permit. The applicant
is responsible for meeting all requirements or conditions of the special
event permit.[1]
F.
The Director of Community Development may require the applicant to
provide additional information beyond the information required in
the application before issuance of a special event permit in order
to ensure the general health, safety, and welfare of the public during
the special event.
A.
In addition to the requirements set forth in this Code and as set
forth in the major special event permit application, events may be
subject to additional conditions or restrictions deemed necessary
and appropriate by the City. The requirements for issuance of each
such permit shall remain as otherwise provided for in the Code.
[Amended 9-15-2020 by Ord. No. 7653]
B.
Notification of major special event. An applicant for a major special
event permit, if potentially an impact to residential neighborhoods
or various businesses, may be required, at its cost, to provide written
notification of the proposed special event, including a narrative
summary of the event, to residents and businesses which may be affected
by such special event. The Community Development Department shall
review and approve the narrative and the scope of notice proposed
by the applicant and shall inform the applicant of the date the application
shall be considered by the City Council so that such date may be included
in the notification. Such notice shall be provided in a timely manner
prior to City Council consideration of the application.
[Amended 9-15-2020 by Ord. No. 7653]
C.
City Council consideration. A request for a major special event permit
shall be submitted to the City Council by the Director of Community
Development for review and consideration. The City Council, taking
into consideration whether the special event is to be held for a lawful
purpose, whether there is a reasonable basis to believe that it will
tend to cause a breach of the peace or unduly interfere with the public
use of public rights-of-way or other public property, or whether it
will unduly interfere with the peace and quiet of the residents of
the City, may approve the permit, deny the permit, or approve the
permit subject to such conditions or restrictions as it deems appropriate.
D.
Issuance of major special event permit. A major special event permit
shall be issued after it has been approved by the City Council. All
permits or licenses needed for the major special event, other than
a liquor license if applicable, shall be included in the issuance
of the major special event permit if the applicant has paid the required
fees and otherwise complied with the requirements for each such permit
or license. All special conditions and restrictions will be communicated
to the applicant in writing when the permit is issued.
E.
Chargeback for major special events.
(1)
After a major special event has been concluded, the City shall issue
the applicant a bill for costs incurred by the City, including but
not limited to reasonable personnel costs attributable to the major
special event and for any damage caused to public property. The applicant
shall be responsible for payment of said bill in full within the time
frame specified on the bill. Failure to timely pay bills for charge-back
services may serve as a basis for denial of future permits to the
applicant or the applicant's organization.
(2)
At its discretion, the City Council may waive the payment of costs
incurred by the City for the special event, including fees for Police
and Fire Rescue personnel.
F.
Administrative approval of major special events. The Director of
Community Development may approve a major special event if the following
conditions are met:
[Added 8-15-2017 by Ord.
No. 7391]
(1)
The special event is held on an annual or routine basis.
(2)
Previous iterations of the special event have been approved by the
City Council.
(3)
The special event does not have any substantial changes, in the opinion
of the Director of Community Development, from what has previously
been approved.
(4)
The applicant is not requesting a temporary liquor license or variation
to an existing liquor license in conjunction with the special event.
A.
In addition to the requirements set forth in this Code and as set
in the minor special event permit application, minor special events
may be subject to additional conditions or restrictions deemed necessary
and appropriate by the City.
B.
The Director of Community Development shall review applications for
proposed minor special events and any requirements or conditions therefor.
In the event the Director of Community Development denies the permit,
written notification of the denial and the reasons for a denial shall
be provided to the applicant.
C.
Approval of minor special event permit. Upon review of a minor special
event application, as set forth herein, the Director of Community
Development shall issue the minor special event permit. The minor
special event may take place after the applicant has verified that
the applicant has reviewed the minor special event standards and has
further verified that the minor special event standards will be met.
If any of the standards cannot be met, the minor special event application
shall be processed for City Departments' review and to provide
conditions of approval.
[Amended 9-15-2020 by Ord. No. 7653]
The approval of any special event shall be subject to the following
conditions:
A.
All special events must comply with state law and with the City Code,
ordinances, rules, regulations, and policies.
B.
There shall be in every permitted premises for major special events
not less than two exits leading to the outside, each not less than
three feet in width and, if doors are present, they are required to
open outward.
C.
Occupancy at a special event shall be in compliance with City and
state law.
D.
The nature and intensity of the event must be planned so that the
event will be compatible with the existing development in the area
of the event. The event shall not significantly or materially be detrimental
to the public health, safety, and welfare, or injurious to property
or improvements in the surrounding area, including, but not limited
to, excess traffic, parking, noise, pedestrian safety, and adverse
effects on neighboring areas.
E.
Parking areas, both on- and off-street, for a particular event, are
to be of adequate size, properly located, and the entrance and exit
drives shall be laid out to prevent traffic hazards and nuisances.
For major special events, the applicant shall coordinate with the
City Engineer to provide maps and information relative to parking
and accessible parking.
F.
A special event permittee shall allow free and unobstructed access
to the premises during the pre-inspection and permitting phases of
event approval by authorized City personnel while acting on City business.
G.
Any activity occupying or using any street, public place, or public
right-of-way in the City may be allowed only in accordance with the
provisions of this Code where applicable.
H.
Security to be provided for a major special event, whether provided by private security personnel and/or by the Crystal Lake Police Department shall be evaluated and coordinated with the Crystal Lake Police Department. Security may be provided by private security personnel and/or by members of the Crystal Lake Police Department. If Crystal Lake Police are used to assist with security for an event, the applicant shall be responsible for their costs, which will be assessed as part of the charge back provided for in § 453-4E of this chapter.
I.
If the sale or distribution of food and beverages is proposed at
a special event, said use must be approved by the McHenry County Department
of Health.
J.
Smoking on event premises shall be in compliance with state law.
K.
All special events permitted under this chapter shall post signs,
clearly and conspicuously, at all entrances to the special event in
conformity with the Firearm Concealed Carry Act, 430 ILCS 66/65 et
seq., as amended from time to time.
L.
Special events that include fundraising activities shall comply with
City and state law.
M.
Carnivals, carnival rides, and circuses must comply with City and
state law.
N.
If consumption of alcohol is proposed, said use must comply with
City and state law.
O.
If animal use or exhibition is proposed, said use must comply with
City and state law.
P.
The applicant will be wholly responsible for keeping the site of
the special event clean; free of trash, papers, and other debris.
Trash containers in adequate number shall be placed in convenient
locations for the use of the public.
Q.
The applicant shall obtain any necessary limited-duration sign permits
for promotional and informational signage in connection with the special
event.
R.
In addition to the specific regulations, standards, and time limitations
set forth in the Code, all special events shall be subject to such
conditions and restrictions on their location and operation as deemed
necessary from time to time by the City Manager or his designee.
S.
Carnivals must comply with the following conditions:
(1)
The carnival must be operated or sponsored by a not-for-profit group.
(2)
No gambling devices, lottery, number or paddle wheel, number boards, punch boards, or other games of chance shall be operated or used in connection with a carnival, with the exception of video gaming terminals that have been lawfully approved and operating in accordance with § 268-3 of this Code.
(3)
No lewd, lascivious, or indecent show or attraction making indecent
exposure of the person or suggesting lewdness or immorality.
(4)
The applicant must include the following as part of the application
for a special event:
(a)
Names of two municipalities in which the firm conducting the
carnival has recently conducted a carnival.
(b)
Whether the carnival operator, or any firm, corporation or association
which he/she is employed by or represents, has ever been convicted
of a violation of this chapter or any ordinance of any other municipality
regulating carnivals and, if so, the location of such violation.
(c)
Whether any accidents involving personal injuries to carnival
attendees or staff have occurred during the operation of any carnival
operated by the carnival operator in the previous five years. If yes,
the carnival operator shall include information about any accidents.
(d)
Proof of a valid amusement ride permit issued by the Illinois
Department of Labor.
(e)
A statement verifying that the carnival operator does not employ
any child sex offenders.
(f)
A statement verifying that none of the carnival operator's employees
are fugitives from Illinois or any other state's law enforcement agencies.
(g)
An accurate and comprehensive list of carnival workers, including,
for example, driver's license information, social security information,
etc. The carnival operator shall also keep this list on site and available
for inspection.
(h)
A statement verifying that the carnival operator has conducted
a criminal background check on each employee.
(i)
A statement verifying that the carnival operator conducts pre-employment
or random drug testing of employees.
(j)
The carnival operator must provide proof of insurance separate
from the applicant.
(5)
All carnival employees must keep government-issued photo identification
(such as a state-issued identification card or driver's license) on
their person at all times during the public event. The government-issued
identification must be presented at any time to an officer of the
City upon request.
(6)
No employee, agent or other representative of the carnival may live,
sleep, or otherwise remain overnight on the premises of the carnival.
Persons providing security on the site may receive an exemption from
the Police Department for this requirement.
(7)
The carnival operator must display a valid amusement ride permit
issued by the Illinois Department of Labor on the operator's equipment.
A.
The City's Community Development Department, Fire Rescue Department,
and Police Department shall be advised of proposed special events
as part of the permit review. Prior to the issuance of a permit for
a special event, the aforesaid departments may conduct such inspections
and investigations as they deem necessary to verify information provided
by the applicant, and to evaluate and ensure compliance with City
Code requirements and state law in order to promote public health,
safety, and welfare.
B.
Individual vendors may only participate if it is determined that
they are in compliance with applicable state law and City Code provisions.
C.
The City may inspect the event premises and participating vendors
at any time prior to the beginning of the event and during the event
to ensure continued compliance with City Code, state law, and specific
permit conditions, if applicable.
A.
An applicant may be denied a special event permit under any of the
following conditions:
(1)
The applicant has previously failed to comply with the provisions
of a special event permit.
(2)
The applicant has been convicted of a violation of any provision
of this chapter.
(3)
The applicant has failed to qualify for any other license required
by the Code of Ordinances of the City.
(4)
The City determines that it is unable to provide City services requested
by the applicant.
B.
The Director of Community Development has the final authority to
deny a Minor Special Event permit. The City Council has the final
authority to deny a Major Special Event permit.
The City Manager, Police Chief, Fire Rescue Chief, or the Director
of Community Development may revoke any issued special event permits
under any of the following conditions:
A.
The applicant is found in violation of this chapter, or of the statutes
of the State of Illinois or ordinances of the City of Crystal Lake
relating to the public health, safety, or fire protection.
B.
The applicant has made a false material statement in the application.
C.
The applicant fails to comply with any of the provisions of this
chapter or the terms or conditions of the permit issued pursuant to
this chapter.
