[Ord. 369, 11/13/2014, § 1]
The office of Township Manager is hereby created by the Board
of Supervisors of Plainfield Township of Northampton County, subject
to the right of the Township to abolish, by ordinance, the office.
[Ord. 369, 11/13/2014, § 2]
The Board of Supervisors shall appoint one person to fulfill,
under an initial probationary period of time of three months from
the date of hiring, the office of Township Manager. The Township Manager
shall be employed by the Township for an indefinite term. The Township
Manager shall be an at-will position. The Township Manager may be
removed at any time by a majority vote of the Board of Supervisors.
At least 30 days before such removal is to be effective, the Board
of Supervisors shall furnish the Township Manager with a written statement
setting forth its intention to so remove him/her.
[Ord. 369, 11/13/2014, § 3]
Employment conditions may be unilaterally created and/or abolished
by the Board of Supervisors prior to and after the employment of the
Township Manager. Said conditions, duties and responsibilities may
be created by motion or resolution of the Board of Supervisors and
may include specific requirements contained within a written job description
approved by the Board of Supervisors.
[Ord. 369, 11/13/2014, § 4]
The Township Manager shall be chosen on the basis of their executive,
administrative and leadership qualities and without regard to race,
color, religious creed, ancestry, age, sex, national origin, past
handicap or disability or any other potentially discriminatory basis.
There is no requirement that the Township Manager resides in Plainfield
Township, but must reside within close proximity as to be available
to the Township for the performance of his/her duties.
[Ord. 369, 11/13/2014, § 5]
Prior to any duty performance the Township Manager must provide
a bond to Plainfield Township with an acceptable bonding company as
surety in such sum as is set by Board resolution, conditioned for
the faithful performance of their duties. The premium for said bond
shall be paid by the Township. Should a bond not be attainable, the
Township Manager will not be permitted to perform any Township duties
until such a bond can be obtained.
[Ord. 369, 11/13/2014, § 6]
The Township Manager shall receive such compensation and benefits
as shall be fixed from time to time by resolution by the Board of
Supervisors.
[Ord. 369, 11/13/2014, § 7]
The Township Manager shall have and exercise all powers and
duties assigned to him/her from time to time by the Board of Supervisors
and in accordance with any applicable statute or such other authority.
The Township Manager's duties shall include, but are not limited
to, those duties set forth in Exhibit 1-7-A attached hereto,[1] which duties may be modified or changed from time to time
by a resolution of the Board of Supervisors.
[1]
Editor's Note: Said exhibit is included as an attachment to
this Chapter.
[Ord. 369, 11/13/2014, § 8]
The Township Manager shall be responsible for the activities
of all non-uniform employees. However, should an employee be exempt
from Township Manager supervision by statute or by a Township resolution
or ordinance those employees shall answer directly to the Board of
Supervisors. The Township Manager shall represent the Board of Supervisors
in matters relative to personnel and shall issue work rules and disciplinary
notices to personnel when so directed by the Board of Supervisors.
The Township Manager shall, if requested by the Board of Supervisors,
make recommendations concerning hiring, firing, promotion and demotion.
The Township Manager shall, where appropriate, seek advice from department
heads on personnel matters, especially in matters of hiring and firing.
It shall be the duty of the Township Manager to see that the Township's
personnel manual is current at all times.
[Ord. 369, 11/13/2014, § 9]
The Township Manager shall be responsible for planning, initiating,
supervising, completing, costing and documenting all projects and
activities of all non-uniform departments of the Township. The Township
Manager shall maintain priorities in accordance with requirements
of the Board of Supervisors and shall be responsible to the appropriate
department liaisons of the Board of Supervisors for all works and
projects of these departments. The Township Manager shall insure that
all activities under their jurisdiction are accomplished in a timely,
orderly and cost effective manner.
[Ord. 369, 11/13/2014, § 10]
The Township Manager shall examine all contracts to which the
Township may be a party and will report to the Board of Supervisors,
after consulting with the Township Solicitor, if deemed appropriate,
that said contract is of a nature that will benefit the Township.
The Township Manager shall see to it that all terms of any contracts,
whether of their initial involvement or not, of which the Township
is a party, are fully performed by all parties thereof.
[Ord. 369, 11/13/2014, § 11]
The Township Manager shall be the general purchasing agent for
the Township. This is to include the purchasing of all supplies, materials
and equipment so authorized by the Board of Supervisors. Any purchase
in excess of $250 must be done so with the utilization of a Township
approved purchase order. It will be the duty of the Township Manager
to see that any purchases have been budgeted. Any purchases in excess
of budget must be approved by the Board of Supervisors.
[Ord. 369, 11/13/2014, § 12]
The Township Manager shall see that all money owed the Township
is promptly paid, and that proper proceedings are taken for the security
and collection of all Township claims.
[Ord. 369, 11/13/2014, § 13]
The Township Manager shall have the duty to keep current accounts
showing all times and fiscal conditions of the Township, including
the current and anticipated expenses, appropriations, cash on hand,
and anticipated revenues of all municipal funds and accounts, including
trust fund revenues.
[Ord. 369, 11/13/2014, § 14]
It shall be the Township Manager's duty to prepare the
preliminary budget for review and final approval by the Board of Supervisor.
[Ord. 369, 11/13/2014, § 15]
The Township Manager shall keep a current inventory showing
all real and personal property of the Township. The inventory shall
include the location of said property. The Township Manager shall
be responsible for the care and custody of all equipment, buildings,
parks and all other Township property unless said property is by law
or Township resolution or ordinance assigned to some other entity.
[Ord. 369, 11/13/2014, § 16]
It shall be the duty of the Township Manager to see to the publication
of all notices, ordinances or other documents required by law to be
published. The Township Manager is also responsible to prepare, or
cause to be prepared, all reports which the Township or any of the
officials thereof are required by law to prepare. The Township Manager
shall also be responsible for the periodic publication of a Township
newsletter so keeping the residents informed of Township happenings.
[Ord. 369, 11/13/2014, § 17]
1.
The Township Manager shall prepare and have custody of all municipal
records required by law to be kept by the Township and not specifically
delegated to some other specific Township officer and/or employee.
Where the law makes it the duty of a specific officer to keep or maintain
records, the Township Manager shall make available to such officer
all necessary clerical assistance for the preparation of such records
and shall make available a place for the custody of such records.
In compliance herewith, the Township Manager shall make available
to the Clerk stenographic or clerical assistance necessary for the
preparation of the journal of the Board of Supervisor proceedings,
if required, and the record of ordinances and all other documents
which by law the Board of Supervisors and/or the Township is required
to keep. The Township Manager shall perform similar service for the
Treasurer and Secretary in the maintenance of bond registers, and
all other records or documents which by law the Treasurer, Secretary
or any other employee is required to keep or prepare.
2.
Where the law requires or provides for certification of any records
or documents by any officer of the Township, the Township Manager
shall cause such records or documents to be properly prepared and
presented to such officer for the Township Manager's signature.
3.
To the degree possible and where permitted by law all such records
and certifications are to be stored in an electronic format. It shall
be the duty of the Township Manager to see that any current paper
records that can be converted to an electronic format are so transferred.
It shall be the duty of the Township Manager to see that all electronically
stored records are properly secured and backed up.
[Ord. 369, 11/13/2014, § 18]
The Township Manager shall cause to be kept a complete set of
maps and plats showing the locations of all Township utilities and/or
propertied, all streets and other public places, and all lots or parcels
of land subdivided according to law.
[Ord. 369, 11/13/2014, § 19]
The Township Manager shall maintain an office in the Plainfield
Township municipal building and shall spend such time in the performance
of their duties as may be required by the Board of Supervisors.
[Ord. 369, 11/13/2014, § 20]
In the event that the Township Manager shall be absent from
the Township, or incapacitated from performing their duties, the Board
of Supervisors shall duly appoint a person to act as the Township
Manager during their absence or incapacity. Absence is hereby defined
as being away from the Township for a period of longer than three
days and not on official Township business during said period or while
being on vacation.
[Ord. 369, 11/13/2014, § 21]
The Board of Supervisors is hereby authorized to delegate in
writing to the Township Manager, subject to recall by written notification
at any time in accordance with § 1301 of the Second Class
Township Code, 53 P.S. § 66301, any of the Township Manager's
non-legislative and non-judicial power and duties.
[Ord. 369, 11/13/2014, § 22]
In accordance with § 1301 of the Second Class Township
Code, 53 P.S. § 66301, it is recognized that the office
of Township Manager is compatible with the office of Township Secretary
and/or Treasurer, and with the approval of the Board of Supervisors
the Township Manager shall perform the duties of the Township Treasurer
and/or Secretary in accordance with law.
[Ord. 369, 11/13/2014, § 23]
The Township Manager may join any association related to the
office of Township Manager and such dues and expenses for membership
or participation therein shall be paid by Plainfield Township.
[Ord. 369, 11/13/2014, § 24]
The Township Manager shall have no personal interest, direct
or indirect, in any Plainfield Township contracts. Should such conflict
be uncovered it may lead to the Township Manager's immediate
dismissal upon a majority vote of the Board of Supervisors.
