[CC 1985 § 10-22; 1977 Code]
As used in this Article, the following
terms shall have the meanings indicated:
Library and museum material made or acquired and preserved
solely for reference or exhibition purposes, extra copies of documents
preserved only for convenience of reference, and stocks of publications
and of processed documents are not included within the definition
of "record" as used in this Article, and are hereinafter designated
as "non-record" materials.
Any document, book, paper, photograph, map, sound recording
or other material, regardless of physical form or characteristics,
made or received pursuant to law or in connection with the transaction
of official business.
[CC 1985 § 10-23; 1977 Code]
[CC 1985 § 10-24; 1977 Code]
A.
All records made or received by or under
the authority of or coming into the custody, control or possession
of local officials in the course of their public duties are the property
of the City and shall not be mutilated, destroyed, transferred, removed
or otherwise damaged or disposed of, in whole or in part, except as
provided by law.
1.
No record shall be destroyed or otherwise
disposed of unless it is determined that the record has no further
administrative, legal, fiscal, research or historical value.
2.
Non-record materials or materials
not included within the definition of "record" may, if not otherwise
prohibited by law, be destroyed at any time, if same have the approval
of the Missouri Local Records Board.
3.
Records of the City may be disposed
of or destroyed without the approval of the Missouri Local Records
Board, if the same is permitted by the State Municipal Records Manual.
Records may be retained for a period of time longer than the minimum
retention period required by the State Municipal Records Manual at
the discretion of the City Clerk.
