[CC 1985 § 2-132]
There is hereby created and established
the office of City Administrator for the City of St. James, Missouri.
[CC 1985 § 2-132.1]
A qualified person shall be appointed
City Administrator for the City of St. James, Missouri, by the Mayor;
such appointment shall be approved by a majority of the full City
Council. The person so appointed shall serve for an indefinite period
of time.
[CC 1985 § 2-132.2; Ord. No. 1020, 2-6-2012; Ord. No. 1024, 4-2-2012; Ord. No. 22-1240, 2-13-2023]
The person appointed to the office
of City Administrator shall be at least twenty-five (25) years of
age at the time and reside within thirty (30) miles of the City limits
of the City of St. James, Missouri, at the time of the effective date
of such an appointment; and shall be a graduate of an accredited university
or college, majoring in public or municipal administration or shall
have the equivalent qualifications and experience in financial, administrative
and/or public relations fields.
[CC 1985 § 2-132.3]
The City Administrator, before entering
upon the duties of his/her office, shall file with the City a bond
in the amount of fifty thousand dollars ($50,000.00); such bond shall
be approved by the City Council and such bond shall insure the City
of St. James for the faithful and honest performance of the duties
of the City of St. James and for rendering a full and proper account
of the City Administrator for funds and property which shall come
into the possession or control of the City Administrator. The cost
of such bond shall be paid by the City of St. James; however, should
the City Administrator be covered by a blanket bond to the same extent,
such individual bond shall not be required.
[CC 1985 § 2-132.4; Ord. No. 22-1240, 2-13-2023]
The City Administrator shall receive
compensation as listed in the employment offer and as determined from
time to time by the City Council and such compensation shall be payable
bi-weekly.
[CC 1985 § 2-132.5; Ord. No. 22-1240, 2-13-2023]
The City Administrator shall serve
at the pleasure of the appointing authority. The Mayor, with the consent
of a majority of the full City council, may remove the City Administrator
from office at will, and such City Administrator may also be removed
by a majority vote of the full City Council independently of the Mayor's
approval or disapproval. If requested, the Mayor and City Council
shall grant the City Administrator a public hearing within thirty
(30) days following notice of such removal. During the interim, the
Mayor, with the approval of to majority of the full City Council,
or by a majority vote of the full City Council without the Mayor's
approval, may suspend the City Administrator from duty, but shall
continue his/her salary and, if after the hearing, removal becomes
final, shall pay his/her salary per the terms of the original job
offer or two (2) calendar months following the removal date, whichever
is longer. However, if the City Administrator shall be removed for
acts of dishonesty or acts of moral turpitude, such salary shall not
be continued.
[CC 1985 § 2-132.6; Ord. No. 1020, 2-6-2012]
A.
Administrative. Chief administrative assistant
to the Mayor and as such shall be the administrative officer of the
City Government. Except as otherwise specified by ordinance or the
law of the State of Missouri, the City Administrator shall coordinate
and generally supervise the operation of all departments of the City
of St. James.
B.
Purchasing Officer. Responsible for ensuring
that all purchases are made in accordance with purchasing rules and
procedures approved by the City Council.
C.
Budget Officer. Serve as Budget Officer
of the City of St. James and shall assemble estimates of the financial
needs and resources of the City for each ensuing year and shall prepare
a program of activities within the financial power of the City, embodying
in it a budget document with proper supporting schedules and an analysis
to be proposed to the Mayor and City Council for their final approval.
This will include working with the Parks and Recreation Board, the
Municipal Utility Board and other boards and commissions as necessary
to prepare a budget for various City departments for presentation
to the City Council for their approval.
D.
Financial Reports. Shall present regular
reports to the Mayor and City Council relative to the financial condition
of the City. The City Administrator shall also ensure that regular
reports are presented to the Municipal Utility Board and the Parks
and Recreation Board for those budgets within these two boards' responsibilities.
All such reports shall show the financial condition of the City in
relation to the budget. The City Administrator shall cause the books
of all monies of the City and all its departments to be audited annually
following May 1. The audit will show all monies generated and all
expenses incurred for the past year in each account and verify that
the financial matters of the City meet accepted governmental auditing
standards.
E.
Annual Report. Shall prepare and present
to the Mayor and City Council an annual report of the City's affairs,
including in such report a summary of reports of department heads
and such other reports as the Mayor and City Council may require.
This annual report will include all departments, including Parks and
Recreation and Municipal Utilities.
F.
Personnel Officer. Responsible for ensuring
that the personnel rules and regulations are followed by all departments,
shall supervise and discipline all department heads and shall, except
as otherwise specified by ordinance or the law of the State of Missouri,
supervise, hire, fire and discipline all other City employees, all
to the extent permitted by law.
G.
Policy Formulation. Shall recommend to
the Mayor and City Council adoption of measures which are deemed necessary
for the health, safety or welfare of the citizens of the City of St.
James, and shall recommend and institute administrative improvements
and services.
H.
City Council Agenda. Shall submit to the
Mayor and City Council a proposed agenda before each regular Council
meeting and shall give notice of regular and special meetings.
I.
Boards And Committees. Shall work with
all City boards and committees; attend meetings of the Utility Board and Parks and Recreation
Board and coordinate the work of each board with all City departments.
J.
City Council Meetings. Shall attend all
meetings of the City Council, and shall review all contracts, leases,
grants and other matters to be considered by the Council.
K.
Bidding. Shall supervise the preparation
of all bid specifications for services and equipment; shall receive
and open all bids in compliance with the City procurement policies
and submit a recommendation for acceptance to the appropriate authority.
L.
State And Federal Aid Programs. Shall coordinate
and apply for Federal and State grants and programs that may have
application to the City of St. James.
M.
Conference Attendance. Shall attend State
and regional conferences and programs applicable to the administration
and business of the City of St. James whenever such attendance is
directed and approved by the City Council and Mayor.
N.
Press Releases. Shall be the official responsible
for keeping the public informed of the business of the City and shall
make releases available to local media as necessary.
O.
Recordkeeping. Shall keep full and accurate
records of all actions in the course of his/her duties.
P.
Miscellaneous. In addition to the foregoing
duties, shall perform any and all other duties or functions prescribed
by the Mayor and City Council.
[CC 1985 § 2-132.7]
A.
City Property. Shall be responsible for
all property of the City and shall keep or cause to be kept inventories.
Real property may be sold only with the approval of the City Council
by resolution or ordinance.
B.
Set Administrative Policies. Shall prescribe
such rules and regulations as he/she shall deem necessary or expedient
for the conduct of administrative departments or employees subject
to his/her authority, and he/she shall revoke, suspend or amend any
rule or regulation of the administrative service except those prescribed
by the City Council.
C.
Coordinate Departments. Shall coordinate
the work of all the departments of the City, and, at time of an emergency,
shall have authority to assign the employees of the City to any department
where they are needed for the most effective discharge of the functions
of City government.
D.
Establishment Of Departmental Policies.
Shall confer with commissions, boards and committees as to the management
of policies of the respective departments under their direction and
shall work with them to establish policies that are in accordance
with City ordinance, State and/or Federal law.
E.
Investigate And Report. Shall have the
power to investigate and to examine or inquire into the affairs or
operation of any department of the City under his/her jurisdiction,
and shall report on any condition or fact concerning the City government
requested by the Mayor or City Council. Shall have authority to review
and revise all personnel actions, and to mediate and resolve all personnel
disputes between employees and department heads.
F.
At no time shall the duties or powers of
the City Administrator supersede the action by the Mayor and City
Council.
