The appropriations by the County Legislature for maintenance
of the Dutchess Community College shall be made in whole to the Board
of Trustees of the College for expenditures by the Board of Trustees,
subject to the terms and conditions of such appropriations and to
such regulations concerning the custody, deposit and payment and audit
thereof as the County Legislature may deem proper.
The Board of Trustees may elect a Treasurer, establish a bank
account or accounts in the name of the College, and deposit therein
monies received or collected by the College, including monies appropriated
by the County Legislature, monies received from tuition, fees, charges,
sales of products and services, and from all other sources. The Board
of Trustees of the College may, subject to the requirements specified
by the County Legislature pursuant to Section 31.01 of the Code, authorize
the Treasurer to pay all proper bills and accounts of the College,
including salaries and wages, from funds in its custody. The Board
of Trustees shall promulgate appropriate policy and procedures for
procuring and managing the property of the College, notwithstanding
any provisions of Section 3.01 to the contrary. The Treasurer shall
execute a bond or official undertaking to the Board of Trustees of
the College in such sum and with such sureties as the Board of Trustees
shall require, the expenses of which shall be a College charge.
The Board of Trustees of the College may authorize the Treasurer
to establish and maintain petty cash funds, not in excess of $200,
each for specified College purposes or undertakings, from which may
be paid, in advance of audit, properly itemized and verified or certified
bills for materials, supplies or services furnished to the College
for the conduct of its affairs and upon terms calling for the payment
of cash to the vendor upon the delivery of any such materials or supplies
or the rendering of any such services. Lists of all expenditures made
from such petty cash funds shall be presented to the Board of Trustees
at each regular meeting thereof, together with the bills supporting
such expenditures, for audit, and the Board of Trustees shall direct
reimbursement of such petty cash funds from the appropriate budgetary
item or items in an amount equal to the total of such bills which
it shall so audit and allow. Any of such bills or any portion of any
of such bills as shall be disallowed upon audit shall be the personal
responsibility of the Treasurer and such official shall forthwith
reimburse such petty cash fund in the amount of such disallowance.
The Board of Trustees of the College shall provide for periodic
audits of all accounts maintained at its direction and render such
reports respecting any and all receipts and expenditures of the College
as the County Legislature, the County Executive or the County Comptroller
may direct.
