Town of Greenwich, NY
Washington County
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[HISTORY: Adopted by the Town Board of the Town of Greenwich 12-28-2017 by L.L. No. 1-2017. Amendments noted where applicable.]
Procurement policy — See Ch. 60.
The Town shall open a credit card account with a local bank to be used subject to the following terms and conditions:
The credit card shall be titled in the name of the Town.
The following three officials of the Town shall be the authorized signers on the credit card:
The Town Supervisor;
The Town Clerk; and
The Town Budget Officer.
The credit card shall be kept in the vault.
There shall be a sign-in/sign-out sheet required in order to take the credit card from the vault, which shall have space for date, time and purpose as well as two signatures. The Town official wishing to use the card will sign out the card each time it is to be used, and the official’s signature shall be witnessed by one of the other approved signers on the card. The same procedure shall apply when the card is returned to the vault.
The credit card shall only be used in accordance with the Town’s procurement policy.
When the monthly statement arrives, the Town Clerk shall review it and shall give a copy to the Town Budget Officer for review.
A copy of the monthly statement shall be processed each month through the voucher system at the monthly Town Board meeting.
Anyone wishing to use the credit card for any purpose shall direct his or her request to one of the authorized signers after first having secured approval from the Town Budget Officer that the use of the card to purchase something shall not exceed the budget for that particular Town department.