[Adopted 11-10-2016 by Ord. No. 2257, approved 11-10-2016]
This Purchasing Code is established under authority of Section
516.A of the Carlisle Home Rule Charter for purposes of providing
flexibility and administrative convenience in the purchase of goods
and services utilized ultimately for the benefit of the citizens of
the Borough of Carlisle in delivering efficient and cost-effective
municipal service.
A.Â
Except as otherwise specified in this article, all contracts for
the purchase of goods and/or services that are in excess of $13,125
and up to $24,250 shall require at least three written or appropriately
documented telephonic quotations. A documented response by a vendor
in the market area within which it is practical to obtain such a quotation
dealing in the goods or services sought to be purchased for which
the vendor is unwilling or unable to provide such a quote or bid shall
constitute an acceptable quotation.
B.Â
Except as otherwise specified in this article, all contracts for
the purchase of goods and/or services over $24,250 shall be entered
into after competitive bidding in accordance with the requirements
of the Pennsylvania Borough Code,[1] as modified by § 15-12 below.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
C.Â
The base amounts established for purchases as noted in Subsections A and B above of this section are subject to annual adjustment in accordance with the Pennsylvania Borough Code, 8 Pa.C.S.A. § 1402(a.2) (or any successor or amended provisions thereof), whereby those base amounts so established by annual adjustment under the Pennsylvania Borough Code shall be automatically adjusted and increased by 25%.
A.Â
The Borough Manager, and the Director of Finance upon written designation by the Borough Manager, shall have the authority to approve all purchases and contracts for the purchase of goods and/or services in an amount of up to $13,125 (as that amount may be adjusted in accordance with § 15-10C, above), provided that the funds for the purchase or contract have been budgeted for the year in which the purchase or contract is to be made.
The publication of any notices required by law for the solicitation
of bids or proposals for goods and/or services shall be made by publication
of such notice on the Borough's official website in accordance
with the publication schedule as required by the Pennsylvania Borough
Code[1] or any successor or amended provisions thereof. Nothing
in this section shall be construed as preventing publication, in addition
to that on the official website of the Borough, in newspapers of general
circulation in the Borough and/or other publications or by other methods
intended to provide notice of the opportunity to bid to vendors.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
In addition to emergency purchases as authorized in the Carlisle
Home Rule Charter, the contracts or purchases made by the Borough
of Carlisle which shall not require advertising, bidding or price
quotations are as follows:
Nothing in this article shall be construed to limit or prohibit
the purchase of goods or services by the Borough of Carlisle in accordance
with those laws or codes that otherwise permit purchases by Pennsylvania
boroughs. To the extent not modified by this article, the Borough
shall comply with all purchasing requirements of the Pennsylvania
Borough Code[1] and applicable law.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.