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Borough of Carlisle, PA
Cumberland County
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[Adopted 11-10-2016 by Ord. No. 2257, approved 11-10-2016]
This Purchasing Code is established under authority of Section 516.A of the Carlisle Home Rule Charter for purposes of providing flexibility and administrative convenience in the purchase of goods and services utilized ultimately for the benefit of the citizens of the Borough of Carlisle in delivering efficient and cost-effective municipal service.
A. 
Except as otherwise specified in this article, all contracts for the purchase of goods and/or services that are in excess of $13,125 and up to $24,250 shall require at least three written or appropriately documented telephonic quotations. A documented response by a vendor in the market area within which it is practical to obtain such a quotation dealing in the goods or services sought to be purchased for which the vendor is unwilling or unable to provide such a quote or bid shall constitute an acceptable quotation.
B. 
Except as otherwise specified in this article, all contracts for the purchase of goods and/or services over $24,250 shall be entered into after competitive bidding in accordance with the requirements of the Pennsylvania Borough Code,[1] as modified by § 15-12 below.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
C. 
The base amounts established for purchases as noted in Subsections A and B above of this section are subject to annual adjustment in accordance with the Pennsylvania Borough Code, 8 Pa.C.S.A. § 1402(a.2) (or any successor or amended provisions thereof), whereby those base amounts so established by annual adjustment under the Pennsylvania Borough Code shall be automatically adjusted and increased by 25%.
A. 
The Borough Manager, and the Director of Finance upon written designation by the Borough Manager, shall have the authority to approve all purchases and contracts for the purchase of goods and/or services in an amount of up to $13,125 (as that amount may be adjusted in accordance with § 15-10C, above), provided that the funds for the purchase or contract have been budgeted for the year in which the purchase or contract is to be made.
B. 
Borough Council shall have the exclusive authority to approve all purchases and contracts for purchases of goods and/or services having an amount of more than $13,125 (as that amount may be adjusted in accordance with § 15-10C, above).
The publication of any notices required by law for the solicitation of bids or proposals for goods and/or services shall be made by publication of such notice on the Borough's official website in accordance with the publication schedule as required by the Pennsylvania Borough Code[1] or any successor or amended provisions thereof. Nothing in this section shall be construed as preventing publication, in addition to that on the official website of the Borough, in newspapers of general circulation in the Borough and/or other publications or by other methods intended to provide notice of the opportunity to bid to vendors.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
In addition to emergency purchases as authorized in the Carlisle Home Rule Charter, the contracts or purchases made by the Borough of Carlisle which shall not require advertising, bidding or price quotations are as follows:
A. 
Those purchases or contracts identified as exempt under the Pennsylvania Borough Code,[1] or any successor or amended provisions thereof;
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.
B. 
Those purchases or contracts identified as exempt under the Pennsylvania First Class Township Code,[2] or any successor or amended provisions thereof;
[2]
Editor's Note: See 53 P.S. § 55101 et seq.
C. 
Those purchases or contracts identified as exempt under the Pennsylvania Second Class Township Code,[3] or any successor or amended provisions thereof;
[3]
Editor's Note: See 53 P.S. § 65101 et seq.
D. 
Those purchases or contracts identified as exempt under the County Code,[4] or any successor or amended provisions thereof; and
[4]
Editor's Note: See 16 P.S. § 101 et seq.
E. 
Those purchases or contracts identified as exempt under the Pennsylvania Municipality Authorities Act,[5] or any successor or amended provisions thereof.
[5]
Editor's Note: See 53 Pa.C.S.A. § 5601 et seq.
Nothing in this article shall be construed to limit or prohibit the purchase of goods or services by the Borough of Carlisle in accordance with those laws or codes that otherwise permit purchases by Pennsylvania boroughs. To the extent not modified by this article, the Borough shall comply with all purchasing requirements of the Pennsylvania Borough Code[1] and applicable law.
[1]
Editor's Note: See 8 Pa.C.S.A. § 101 et seq.