[HISTORY: Adopted by the Village Board of the Village of Grafton by Ord. No. A-562-90, 1990 (Title 2, Ch. 2.18, of the 1979 Code). Amendments noted where applicable.]
In order to provide the Village with a more efficient, effective and responsible government under a system of part-time Village President and part-time Village Trustees at a time when Village government is becoming increasingly complex, there is created the office of the Village Administrator for the Village (hereinafter referred to as "Administrator").
[Amended by Ord. No. 009, Series 1998; at time of adoption of Code (see Ch. 1.01, Code Adoption)]
The Administrator shall be appointed on the basis of merit with due regard to training, experience, administrative ability and general fitness for the office, by a two-thirds vote of the Village Board of Trustees. The Administrator shall hold office for an indefinite term subject to removal at any time by a majority vote of the Village Board of Trustees. This section, however, shall not preclude the Village Board of Trustees from establishing other employment terms and conditions not inconsistent with the provisions of this article or this code.
Editor's Note: Former § 2.18.030, Residency, was repealed at time of adoption of Code (see Ch. 1.01, Code Adoption).
The Administrator, subject to the limitations defined in resolutions and ordinances of the Village and Wisconsin Statutes, shall be the chief administrative officer of the Village, responsible only to the Village Board of Trustees (consisting of the Village President and other Trustees) for the proper administration of the business affairs of the Village pursuant to the statutes of the State of Wisconsin, the ordinances of the Village of Grafton, and the resolutions, board motions and directives of the Village Board of Trustees, with power and duties as follows:
Carry out directives of the Village Board of Trustees which require administrative implementation, reporting promptly to the Village Board of Trustees any difficulties encountered therein;
Be responsible for the administration of all day-to-day operations of the Village government, including the monitoring of all Village ordinances, resolutions, Board meeting minutes and state statutes;
Prepare a plan of administration, including an organization chart, which defines authority and responsibility for all nonstatutory positions of the Village and submit it to the Village Board of Trustees for adoption as the official organization and administrative procedure plan for the Village;
Establish, when necessary, administrative procedures to increase the effectiveness and efficiency of Village government according to current practices in local government not inconsistent with Subsection A.3 of this section or directives of the Village Board of Trustees;
Serve as ex officio nonvoting member of all boards, commissions and committees of the Village, except as specified by the Village Board of Trustees or Wisconsin Statutes;
Keep informed concerning current federal, state and county legislation and administrative rules affecting the Village and submit appropriate reports and recommendations thereon to the Village Board of Trustees;
Keep informed concerning the availability of federal, state and county funds for local programs. Assist department heads and the Village Board of Trustees in obtaining these funds under the direction of the Village Board of Trustees;
Represent the Village in matters involving legislative and intergovernmental affairs as authorized and directed as to that representation by the Village Board of Trustees;
Act as public information officer for the Village with the responsibility of assuring that the news media are kept informed about the operations of the Village and that all open meeting rules and regulations are followed;
Establish and maintain procedures to facilitate communications between citizens and Village government to assure that complaints, grievances, recommendations and other matters receive prompt attention by responsible officials, and to assure that all such matters are expeditiously resolved;
Promote the economic well-being and growth of the Village through public and private sector cooperation.
Responsibilities to the Village Board.
Attend all meetings of the Village Board of Trustees (unless excused by the Village President or majority vote of the Village Board of Trustees), assisting the Village President and other Village Trustees as required in the performance of their duties;
In coordination with the Village President, the Village Board of Trustees and the Village Clerk, ensure that appropriate agendas are prepared for all meetings of the Village Board of Trustees, all Village Board committees, and all other appropriate committees and commissions of the Village, together with such supporting material as may be required; with nothing herein being construed as to give the Administrator authority to limit or in any way prevent matters from being considered by the Village Board of Trustees or any of its committees or commissions;
Assist in the preparation of ordinances and resolutions as requested by the Village President or Village Board of Trustees, or as needed;
Keep the Village Board of Trustees regularly informed about the activities of the Administrator's office by oral or written report at regular and special meetings of the Board of Trustees;
In the event that action normally requiring Village Board approval is required at a time when the Village Board cannot meet, the Administrator shall receive directives from the Village President.
Be responsible for the administrative direction and coordination of all employees of the Village according to the established organizational procedures;
Recommend to the Village Board of Trustees the appointment, promotion and, when necessary for the good of the Village, the suspension or termination of department heads;
Be responsible for the appointment, promotion, suspension or termination of all other employees under the direct operating authority of the Village Board in consultation with the appropriate department heads;
Serve as personnel officer for the Village with responsibilities to see that complete and current records, including specific job descriptions for all Village employees, are kept; evaluate in conjunction with department heads the performance of all employees on a regular basis; recommend salary and wage scales for Village employees not covered by collective bargaining agreements; develop and enforce high standards of performance by Village employees; assure that the Village employees have proper working conditions; work closely with department heads to promptly resolve personnel problems or grievances;
Be responsible for labor contract negotiations and collective bargaining issues;
Work closely with department heads to assure that employees receive adequate opportunities for training to maintain and improve their job-related knowledge and skills and act as the approving authority for requests by employees to attend conferences, meetings, training schools, etc., provided that funds have been budgeted for these activities.
Budgeting and purchasing.
Be responsible for preparation, posting and publishing, and all official notices required, of the annual Village budget and Village budget proceedings, in accordance with guidelines as may be provided by the Village Board of Trustees and in coordination with department heads and pursuant to state statutes, for review and approval by the Village Board of Trustees;
Administer the budget as adopted by the Village Board of Trustees;
Report regularly to the Village Board of Trustees on the current fiscal position of the Village;
Supervise the accounting systems of the Village and ensure that these systems employ methods in accordance with current professional accounting practices;
Serve as purchasing agent for the Village, supervising all purchasing and contracting for supplies and services, subject to the purchasing procedures established by the Village Board and any limitations contained in the Wisconsin Statutes.