[HISTORY: Adopted by the Village Board of the Village of
Grafton as Title 3, Ch. 3.12, of the 1979 Code. Amendments noted where
applicable.]
Departmental estimates. On or before October 15 of each year,
each officer, department or board shall file with the Village Clerk
an itemized statement detailing estimates of anticipated disbursements
for the ensuing fiscal year that are necessary to carry out the powers
and duties of such officer, department or board. Such statement shall
be presented in the form prescribed by the Village Clerk and shall
be designated as "departmental estimates" and shall be as near uniform
as possible for the main divisions of all departments.
The Village President and Administrator shall consider such
departmental estimates in consultation with the department head and
shall then determine the total amount to be recommended in the budget
for each department or activity.
On or before the 1st of November of each year, the Village Administrator
shall prepare and submit to the Village Board a proposed budget presenting
a financial plan for conducting the affairs of the Village for the
ensuing calendar year, which will include the following information:
A.
The actual expenditures of each department and activity for the expired
portion of the current year and last preceding fiscal year and the
estimated expense of conducting each department and activity of the
Village for the remainder of the current year and ensuing fiscal year,
with reasons for any proposed increases or decreases as compared with
actual and estimated expenditures for the current year;
B.
An itemization of all anticipated income of the Village from sources
other than general property tax and bond issues, with a comparative
statement of the amounts received by the Village for each of the same
or similar sources for the last preceding and current fiscal year;
C.
All existing indebtedness of the Village, including the amount of
interest payable and principal to be redeemed on any outstanding general
obligation bonds or notes of the Village and any estimated deficiency
in the sinking fund of any such bonds or notes during the ensuing
fiscal year;
D.
An estimate of the amount of money to be raised from general property
tax which, with income from other sources, will be necessary to meet
the proposed expenditures;
E.
Such other information as may be required by the Village Board and
by the state law. The Village Board shall provide a reasonable number
of copies of the budget thus prepared for distribution to citizens.
A.
The Village Administrator shall submit to the Village Board at the
time the annual budget is submitted the draft of an appropriation
ordinance providing for the expenditures proposed for the ensuing
fiscal year. Upon the submission of the proposed appropriation ordinance
to the Village Board, it shall be deemed to have been regularly introduced
therein.
B.
The Village Board shall hold the public hearing on the budget and
the proposed appropriation ordinance as required by law.
Upon written recommendation of the Village President or Administrator,
the Village Board may, at any time by two-thirds' vote of the entire
membership, transfer any portion of an unencumbered balance of an
appropriation to any other purpose or object. Notice of such transfer
shall be given as required by law.
No money shall be drawn from the treasury of the Village nor shall any obligation for the expenditure of money be incurred except in pursuance of the annual appropriation ordinance and changes therein authorized in accordance with § 3.12.040. At the close of each fiscal year, any unencumbered balance of an appropriation shall revert to the general fund and shall be subject to appropriation, but appropriations may be made by the Village Board to be paid out of the income of the current year in furtherance of improvements or other objects or works which shall not be completed within such year, and any such appropriation shall continue in force until the purpose for which it is made has been accomplished or abandoned.
