A. 
The Council shall appoint a Municipal Clerk, who shall be known as the "City Clerk." The City Clerk shall, prior to his or her appointment, be qualified by training and experience to perform the duties of the office. He or she shall serve for a term of three years from the effective date of his or her appointment unless he or she shall acquire permanent tenure under N.J.S.A. 40A:9-134. He or she shall receive such compensation as shall be determined by ordinance.
B. 
The City Clerk shall:
(1) 
Serve as Clerk of the Council, by virtue of his or her office, and keep its minutes and records of its proceedings in appropriate books to be kept in his or her office.
(2) 
Maintain and compile the ordinances and resolutions adopted by the Council as required by the Charter and general law, and, at the close of each year, with the advice and assistance of the Department of Law, cause to be compiled or codified and bound all of said ordinances then in effect and shall properly index the record books.
(3) 
Have custody of and safely keep the City Seal, all City records, documents, contracts, surety bonds, insurance policies, reports, other papers and maps for which no other repository is provided by law.
(4) 
Provide secretarial and clerical services pertaining to the business of the Council and the official duties of the members of the Council.
(5) 
Prepare the agenda for premeeting conferences and the agenda for Council meetings.
(6) 
Deliver, as required by ordinance or the presiding officer of the Council, with the assistance of the Police Department, as far in advance of each Council meeting as time for preparation will permit, notices of special meetings, copies of the proposed agenda for Council meetings, copies of proposed ordinances and resolutions and other papers required for such meetings.
(7) 
Receive and transmit all communications to or on behalf of the Council.
(8) 
Promptly inform the Council of action taken by the Mayor with respect to ordinances or other matters submitted to the Mayor for his or her approval.
(9) 
Establish and maintain liaison between the administrative and legislative branches of the City government for the purpose of coordinating their respective responsibilities and achieving harmonious relations between them.
(10) 
Perform the duties required of municipal clerks by the election laws pertaining to the City of Rahway and as required by any other law, ordinance or resolution.
(11) 
Record all premeeting conferences, regular, and special City Council meetings.
(12) 
Perform the duties of the issuing authority for the approval of the granting of bingo and raffle licenses pursuant to N.J.A.C. 13:47-1.1 et seq.
A. 
The City Clerk shall cause the City Seal to be affixed to instruments and writing when authorized by any ordinance or resolution or when necessary to exemplify any document or record in his or her office or to certify any act or paper which, from the records in his or her office, shall appear to have been a public act of the City or a public document. He or she shall not affix the Seal, or cause or permit it to be affixed, to any instrument or writing or other paper, except as provided in this section, unless required by Charter or general law.
B. 
In addition to the foregoing, when the Mayor has executed any contract or other paper on behalf of the City of Rahway, at the Mayor's request the City Clerk shall also sign and attest the same and affix the City's Seal thereto.
A. 
The City Clerk shall cause all of the ordinances and resolutions of a permanent nature passed by the Council to be carefully and securely bound in books to be provided for that purpose. The City Clerk shall enter after each ordinance his or her certificate of due and proper passage and of the proof of the due publication thereof. The City Clerk's omission to certify any ordinance or proof of publication thereof, as hereby directed, shall not impair or affect the validity in any respect.
B. 
Certified copies of all ordinances and resolutions shall forthwith be distributed to the City Attorney and to all departments of the City that will be affected thereby.
The City Clerk shall prepare a copy of all ordinances and proposed ordinances which will require publication under the Charter or general law and cause the same, properly attested, to be published in any newspaper legally qualified for the publication of official City advertisements and shall file in his or her office the requisite proofs of such publication.
The City Clerk shall charge and receive for the use of the City such fees for and issue such licenses as shall be authorized by law, ordinance or resolution.
Whenever the Council has taken any action requiring any act or forbearance by any officer or employee of the City or affecting the administration of the functions, powers or duties of any such officer or employee, it shall be the duty of the City Clerk to communicate officially the action of the Council to the person or persons affected and to retain the matter on the agenda of the Council for such further disposition as may be required. Each officer and employee shall, unless otherwise directed, direct his or her response to the action of the Council to the attention of the City Clerk for presentation to and information of the Council.
The City Clerk shall charge and receive for the use of the City such fees for searches, transcripts and certifications as shall be authorized by resolution of the Council.