City of Rahway, NJ Department of Administration

There shall be a Department of Administration, the head of which shall be the Business Administrator, who shall also be known as the Director of Administration and who shall receive an annual salary as provided in the Annual Salary Ordinance, payable in the same manner as other salaried City employees are paid, which salary may be increased by the Municipal Council. The Business Administrator shall receive no additional compensation for being head of the Department. He or she shall devote his or her full time and attention to his or her duties during the usual business hours of the City government. The Business Administrator shall be appointed pursuant to law and for a term provided by law.

The Business Administrator shall have the qualifications prescribed by law. Under the direction and supervision of the Mayor, the Business Administrator shall:

(1)

Assist the Mayor in the preparation of the City budget.

(2)

Prepare and prescribe uniform forms of budget requests for use by all departments and spending agencies, together with appropriate instructions for such use.

(3)

Review and analyze all budget requests for appropriations.

(4)

Complete the budget document in accordance with the policies established by the Mayor and the State of New Jersey.

(5)

Supervise the administration of each annual budget through a system of periodic allotments.

(6)

Administer and be responsible for a centralized purchasing system and assist the Mayor in the negotiation of purchases and contracts on behalf of the City relating to any matter or service whatsoever subject to bidding and other requirements imposed by ordinance or law and also subject to available appropriations.

(7)

Provide for the installation and administration of a controlled system of requisitions, purchase orders, uniform specifications, inspection and supervision of deliveries and performance of contracts.

(8)

Be responsible for the development and administration of a sound personnel system, including the formulation of policies and procedures for hiring, promotions, transfers, separations, vacations, sickness, leaves of absence and retirements, subject to civil service rules and regulations and the approval of the Mayor and further subject to revision by the Municipal Council.

(9)

Supervise the management, planning and operations of all departments, offices, boards, bodies and agencies except the Department of Law and the office of the City Clerk and except as provided in § 5-8 and as provided by law, and for such purpose prescribe standards and rules of administrative practice and procedure and consult with the heads of all departments and other officers and employees of the City.

(10)

Control departmental and other governmental operations through periodic control reports and meetings, except as provided in § 5-8.

(11)

Provide for the maintenance, preservation and disposal of records and reports.

(12)

Make a periodic study of the organization, operation and procedures of all departments, bodies, boards and agencies except the Department of Law.

(13)

Coordinate the operation and administration of the various departments, divisions, bureaus and agencies of the City government.

(14)

Maintain a continuing review and analysis of budget operations, work programs and costs of municipal services and equipment.

(15)

Assign and transfer employees from one department, office, division, bureau, board or agency (except the Department of Law and the office of the City Clerk) to another as efficient administration may require, provided that such assignment or transfer is permitted by law and civil service rules.

(16)

Receive and study proposed resolutions and ordinances from the Mayor or any department or board, body or agency pertaining to their duties, except the Department of Law, and if the Business Administrator deems same proper, refer same, together with his or her recommendations, to the Department of Law for its attention and consideration.

(17)

Attend all Council meetings, including Council's premeeting conferences.

(18)

Perform such other duties as this Code or the Mayor may prescribe.

In the event of the removal or failure of reappointment of a Business Administrator, he or she shall be entitled to three months' written notice of removal or nonreappointment, or if the Mayor determines that the removal shall be immediate, then the Administrator shall be paid any unpaid balance of his or her salary plus his or her salary for the next three calendar months following the effective date of the Mayor's action, unless the removal is for good cause as defined by N.J.S.A. 40:69A-43.