The City Treasurer shall keep all moneys in his hands belonging
to the City separate and distinct from any money belonging to himself
or any other person, and he is hereby prohibited from using, either
directly or indirectly, the City moneys or warrants in his custody
or keeping for his own use and benefit or for that of any person or
persons whomsoever. Any violation of this section shall subject the
City Treasurer to removal from office.
The City Treasurer shall give to every person paying money to
him a receipt therefor, specifying the date of payment and upon what
account paid, and he shall file copies of such receipts with the City
Clerk at the time of his monthly reports.
The City Treasurer shall keep an accurate register of all warrants
redeemed and paid by him, showing the number, date and amount of each,
the fund from which paid, the name of the person to whom paid, the
date when paid, and he shall cancel all warrants as soon as redeemed
by him.
The City Treasurer shall hold all moneys received on account
of any special assessments or special taxes as a special fund to be
applied to the payment of the improvement for which said special assessment
or special tax was made; and said money shall be used for no other
purpose whatever, except to reimburse the City for money expended
for such improvement.
The City Treasurer shall promptly report to the City Clerk any
officer authorized to receive money on behalf of the City who shall
fail to make return of the moneys received by him at the time required
by law or the ordinances of the City.
The City Treasurer shall keep in his office books and accounts
in such manner as to show with entire accuracy all moneys received
and disbursed by him on behalf of the City, stating from whom and
on what account moneys have been received and containing itemized
statements corresponding to those made to him by the City Clerk and
in such manner that such books and accounts may be investigated and
understood. The same, together with all other files and papers appertaining
to the Office of the City Treasurer kept by him in his office, shall
at all times be open to inspection by the Mayor, the City Clerk or
the Finance Committee.
The City Treasurer shall, at the end of each and every month,
and more often if required, render an account under oath to the City
Council, showing the state of the City treasury at the time of such
account and the balance of money in the treasury. He shall accompany
such report with a statement of all moneys received into the City
treasury and on what account received, together with all warrants
redeemed and paid by him during the preceding month; and at the time
of filing such report, he shall deliver to the City Clerk all such
warrants and all other vouchers held by him relating to such report
and he shall stamp or mark "Paid" such warrants so returned.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
The City Treasurer shall annually, within six months after the
end of each fiscal year, make out and file with the City Clerk a full
and detailed report of all the receipts and expenditures of the corporation
as shown by his books and his transactions as such Treasurer during
the preceding fiscal year, in accordance with 65 ILCS 5/3.1-35-65,
and he shall in such report show the state of the City treasury at
the close of said year, which report the City Clerk shall publish
as required by law.
