Act in an advisory capacity to the Board of Supervisors on all matters
relating to fire and emergency services in Millcreek Township as requested
by the Board of Supervisors;
Assist the Board of Supervisors in determining the best and most
cost-effective means to ensure that fire and emergency services are
provided within the Township at the level determined by the Board
of Supervisors;
Promote cooperation and collaboration among the fire departments
and the Millcreek Paramedic Service on all levels to accomplish joint
operations, joint planning and joint funding;
One representative from each fire department, who is to be selected
by his/her respective fire department's Board of Directors. Each
fire department also may select an alternate who can attend meetings
in place of the selected representative if such representative cannot
attend a meeting. The alternate shall have the same authority to vote
as the representative at such meetings. The fire departments must
select their initial representative and alternate within 45 days following
the effective date of this article. If a fire department fails to
select a representative within the time frame, the fire chief of said
fire department shall serve as representative until one is appointed.
Three persons who are residents of Millcreek Township or who own
property in Millcreek Township, who shall be appointed by the Board
of Supervisors. The Supervisors shall appoint the three citizen representatives
prior to the initial meeting of the Commission.
The Coordinator of the Millcreek Office of Emergency Management and
the Chief of the Millcreek Township Police Department or his designee
shall be nonvoting members of the Commission.
The representatives appointed by the Board of Supervisors shall serve
in three-year staggered terms and until their successors are appointed.
The initial appointments shall consist of one-year, two-year and three-year
appointments, and then three-year appointments thereafter. Vacancies
shall be filled in the same manner as original appointments are made
and shall be made the remaining term of the vacated seat. All Commission
appointments shall be made by January 5 of each calendar year. Terms
shall be based on a calendar year.
The fire department representatives shall serve in three-year staggered
terms and until their successors are appointed. The Belle Valley and
Lake Shore representatives shall be appointed to one-year terms initially
and thereafter to three-year terms. The Westlake, and West Ridge representatives
shall be appointed initially to two-year terms and thereafter three-year
terms. The Kearsarge representative shall be appointed to a three-year
term initially and thereafter. Vacancies shall be filled in the same
manner as original appointments are made and shall be made the remaining
term of the vacated seat. All Commission appointments, including any
alternate, shall be made by January 5 of each calendar year, and promptly
submitted, in writing, to the Board of Supervisors. Terms shall be
based on a calendar year.
Is disruptive or otherwise impedes the ability of the Commission
to accomplish its purposes for any reason as determined and recommended
by the Commission.
Unless directed otherwise by the Board of Supervisors, the Commission
shall hold regular meetings, but no less than quarterly, at such times
and places as it may designate.
The Commission shall be empowered to conduct business if at least
five members are present at a meeting. All decisions of the Commission
shall be by a majority of the voting members present and voting at
a meeting. Each voting member shall have one vote.
Within 90 days of the effective date of this article, the Commission
shall hold its first meeting and shall appoint from its membership
based on a majority vote a Chairman, a Vice-Chairman and a Secretary
to create meeting minutes, and such other officers as it may deem
necessary for the orderly conduct of its business. Until a Chairman
is selected at the first meeting, the Coordinator of the Millcreek
Office of Emergency Management shall lead the first meeting. Thereafter,
on the second Monday in each January and as otherwise may be necessary
to fill vacancies, the Commission shall meet to appoint a Chairman,
a Vice-Chairman and a Secretary by majority vote. The term of each
officer position shall be from the date of appointment until the second
Monday of the following January. The Commission may adopt bylaws,
rules and regulations to govern those procedures not contrary to the
provisions of the laws of the Commonwealth of Pennsylvania.
The Millcreek Township Office of Emergency Management shall coordinate
the administrative support staff of the Commission. The Township Emergency
Management Coordinator shall be responsible for scheduling meetings,
distributing communications and materials to the Commission members,
ensuring meetings are properly advertised and documented, assisting
the Commission in accomplishing its specified duties, and presenting
formal Commission actions and requests to the Board of Supervisors.
Submit to the Board of Supervisors all draft meeting minutes within
seven days of each meeting and all final approved meeting minutes
within seven days of approval;
Upon receipt, review any emergency funding requests by the fire departments
from Township funds and make written recommendations to the Board
of Supervisors regarding such requests;
By October 31 of each year, provide to the Board of Supervisors a
written report detailing the needed capital items of each fire department
with a prioritization of such needs for the following year, as well
as a five-year projection of anticipated capital needs of each fire
department similarly prioritized, and identifying those capital items
requested for funding from the Local Services Tax Fund or such other
funds designated by the Township for emergency services for the upcoming
year; and