[Ord. No. 4404, 8-21-2017]
A.
Purpose.
Employees authorized to fuel City vehicles are issued a five (5) digit
Driver ID to be used with the City's Berkeley Security Identification
Card. This document is to verify that you understand your responsibilities
and the City's policies regarding the use of your Driver ID.
B.
KEY FOB (commonly called a fob)
Definitions.
A small security hardware device with built-in authentication
used to control and secure access to network services and data for
all vehicles.
C.
Employee
Acceptance Statements.
1.
I have been issued a Berkeley Security Identification Card, which
authorizes me to fuel City vehicles only, using the City's Berkeley
Security Identification Card and pin number.
2.
I understand that my security card and pin number identifies me by
name on a fuel report and that I am accountable for all transactions
made using my Driver ID. Therefore, I will not share my Berkeley Security
Identification Card with anyone. If I believe someone else knows my
Driver ID, I will immediately notify my immediate supervisor and/or
fleet supervisor, or designee.
3.
I understand that if I lose, destroy, or damage my assigned key Fob,
I will be solely responsible for the replacement at my cost and shipping
and handling. I agree to cash, credit, or payroll deduction for all
costs associated with replacement.
4.
I understand that the Berkeley Security Identification Card is not
to be used for personal vehicles or non-business purposes. Using the
Berkeley Security Identification Card for any purpose other than official
business use will be considered theft of City property; and immediate
termination.
5.
I understand that each time I use a Berkeley Security Identification
Card I am required to completely fill the vehicle's fuel tank and
enter an accurate odometer reading. This will allow the City to monitor
fuel usage and track required maintenance intervals. My failure to
do this may result in disciplinary action, including termination.
6.
I understand that each Berkeley Security Identification Card is assigned
to either an individual, or a City vehicle for specific fueling purpose
(example; off road equipment fuel card), issued to the City. I understand
that it is against City policy to swap or share cards between vehicles
or to use any card for other than the intended purpose.
7.
Fire, Public Works, and Parks employee: I understand that each time
I use a Berkeley Security Identification Card I am required to fuel
containers for miscellaneous equipment at a separate login. I will
not fuel my City vehicle and cap off a fuel can.
8.
On shared vehicles it will be the responsibility of the immediate
supervisor to login and log out each assigned Key-Fob.
9.
The Public Works Director, Fleet Supervisor, or designee shall review
the fuel report and note excessive usage or abuse of fuel.
