Public records for which the Village of Fox Crossing is the
legal custodian shall be retained for a period of time as prescribed
by § 19.21(4)(b), Wis. Stats., unless another period of
time has been set by statute, or unless a shorter period has been
set by the State Public Records Board pursuant to § 16.61(3)(e),
Wis. Stats.
Public records deemed obsolete by the Village officer serving
as legal custodian may be destroyed pursuant to the provisions of
this article only after passage of the retention period prescribed
by state statute, unless a shorter period has been set by the State
Public Records Board, and then only after passage of such shorter
period. No record shall be destroyed for which there is reason to
believe litigation may be pending, regardless of whether the retention
period has concluded.
A. Notice to Historical Society. Prior to the destruction of any public
record, at least 60 days' notice shall be given the State Historical
Society, unless such notice has been waived.
B. Limitation. This section shall not be construed to authorize destruction
of any public record after a period less than that prescribed by statute
or state administrative regulations.
Any public record may be kept and preserved by the use of microfilm
or other reproductive device. Any photographic reproduction shall
be deemed an original record for all purposes if it meets the applicable
standards of § 16.61(7), Wis. Stats. Once reproduced by
photographic reproduction, the original document may be destroyed
or otherwise disposed of.