[Adopted by the Township Committee of the Township of Woolwich 9-5-2017 by Ord. No. 2017-15]
There is hereby created a Joint Parks and Recreation Committee
consisting of members from the Township of Woolwich and the Borough
of Swedesboro. The Committee has long existed without legal enactment,
and its continuing purpose is to oversee the activities and property
maintenance at the parks and to render advice to the governing body
as appropriate.
[Amended 2-19-2019 by Ord. No. 2019-03]
The Parks and Recreation Committee shall be made up of 14 members,
with seven appointed by the Swedesboro Borough Council, and seven
appointed by the Woolwich Township Committee in addition to up to
four alternate members with two appointed by the Swedesboro Borough
Council and two appointed by the Woolwich Township Committee. Alternate
members may fill the seats of only regular members, not in attendance,
appointed from the same Municipality/Borough. All members appointed
from the Township of Woolwich will be appointed by the Mayor. The
Township and the Borough shall each designate one representative of
its governing body as a nonvoting member of the Committee to serve
as a liaison. Each member shall be a resident of the town of the appointing
governing body. No member shall receive any compensation for his/her
service. The officers of the Committee shall be as follows: President,
Vice President, Communication Coordinator and Recording Secretary
who shall annually be appointed from among the membership by a majority
vote of the members present at the first meeting of each year. The
Woolwich Township Recreation Coordinator shall be a nonvoting member
of the Parks and Recreation Committee.
A.
Appointments initially will be made on staggered year terms of one,
two, and three years. Three members initially will be appointed for
one- and two-year terms. The seventh members shall be appointed for
a three-year term. Thereafter, all appointments shall be for the term
of three years. The initial terms for the two alternates each from
Woolwich Township and Swedesboro shall be staggered for one- and two-year
terms. Thereafter, each alternate shall be appointed for a two-year
term.
B.
Members of the Committee may be removed at any time, for good cause,
by vote of the majority of the members of the governing body which
initially appointed the member. In the event of a vacancy caused by
the death, inability to serve, resignation or removal of any member,
the Mayor shall appoint another person to fill the unexpired term
of such vacancy.
The Committee shall conduct an annual organizational meeting
within 15 days of the governing bodies' reorganization meeting,
at which time the Committee shall elect its officers.
The powers and duties of the Chair shall be as follows:
A.
To preside over all meetings of the Parks and Recreation Committee
subject to any bylaws that may be enacted and in compliance with Robert's
Rules of Order.
B.
To appoint such subcommittees as may be authorized by the Parks and
Recreation Committee to carry out the objectives and purposes of the
Committee.
A.
The Parks and Recreation Committee shall have the power to organize
and oversee any form of recreational, celebratory and/or cultural
activity at the parks that will benefit the health, education and
general welfare of the residents of the Township and Borough. Such
powers shall be exercised only with the approval of the Township Committee.
B.
The Parks and Recreation Committee shall have no power to acquire,
develop, regulate, improve or manage land or real property. Real property
shall be titled in the name of Woolwich Township and/or the Borough
of Swedesboro.
A.
In order to provide the funds, in whole or in part, necessary to
further its activities, the Parks and Recreation Committee may use
and employ the parks, when available, for such purposes. Fundraising
and the expenditure of funds shall be done only with the advance authority
of the Township Committee.
B.
The Parks and Recreation Committee may charge and collect reasonable
fees from each person, group or vendor participating in the events
conducted at the parks.
C.
All money received by the Parks and Recreation Committee shall be
paid over to the Woolwich Township CFO and be kept by him/her in a
separate fund to be used only for park-related matters.
D.
To the extent the Parks and Recreation Committee is to be funded
from the Municipal budgets, the Borough of Swedesboro shall provide
a contribution at a percentage as agreed to by both participants.
The Borough of Swedesboro may request the Woolwich Township CFO provide
an annual reporting of revenue generated and expenses paid from said
Parks and Recreation Fund.
Regular meetings of the Parks and Recreation Committee shall
be held on a monthly basis with a schedule to be set at the annual
organizational meeting. At all meetings a quorum shall consist of
a majority of the filled membership positions of the Parks and Recreation
Committee. By way of example, if 10 members have been appointed, then
six members must be present to conduct business.
A.
The powers and authority of the Parks and Recreation Committee are
fully set forth herein. The Parks and Recreation Committee is authorized
to adopt a set of bylaws, which shall not be inconsistent herewith.
B.
In the event of any inconsistencies between said bylaws and these
provisions, this chapter shall control.
