As used in this article, the following terms shall have the
meanings indicated:
SPECIAL EVENT
Any planned extraordinary occurrence on the public right-of-way
or public premises, including, but not limited to, parades, processions,
bicycle or foot races, or festivals.
[Amended by Ord. No. 1596; Ord. No. 1789]
A. No person may hold a special event on the public right-of-way or
public premises without obtaining a special event permit. Applications
and copies of this article are available from the Village Clerk-Treasurer.
All applications must be submitted 30 working days prior to the event.
Completed applications shall be filed with the Village Clerk-Treasurer,
who will forward a copy to the Village Manager. The Village Manager
shall refer copies of the application to the Police Department and
to the Department of Public Works. The Police Department will determine
the amount of hours of service the event will need and will make recommendations
regarding approval, denial or modification. The Department of Public
Works Director will determine the amount of equipment and possible
labor costs and will make recommendations regarding approval, denial
or modification. The determinations and recommendations shall be forwarded
to the Village Manager for his approval, denial, or modification.
B. Upon approval by the Village Manager, payment of the permit fee,
and the filing or completion of all additional requirements, the Village
Clerk-Treasurer shall issue a special events permit.
(1) Mapped routes. All permit applications for special events, including
foot or bicycle races, runs, rides, walks, or parades, shall include
a detailed map of the proposed route. Routes for annual events must
be submitted with the application regardless of whether previously
submitted. Recommendations for alteration of routes may be made by
the Police Department or the Department of Public Works and may be
altered by the Village Manager. In the event that the organizers or
sponsors of any special event deviate from the route submitted without
approval from the Village, the organizers or sponsors of such special
events may be denied a permit for the following calendar year.
(2) Appeal of permit denials. Any applicant who has been denied a special
event permit or has had an application modified may, upon written
request to the Village Clerk-Treasurer, have the denial reviewed by
the Village Board Public Safety Committee, which shall either affirm,
reverse, or modify the initial action on the application. Such determination
by the Committee shall constitute final action.
(3) Fees. The applicant for the special event shall pay a permit fee
within five working days of the approval by the Village Manager. The
permit fee for all special events shall be estimated costs of the
event to the Village, including salary and benefits for police officers
and DPW workers, as determined by the Village Manager plus an administrative
fee. The permit fees may be waived by the Village Manager for events
occurring solely within the Village which are conducted by charitable
nonprofit organizations or are of a civic nature.
[Amended at time of adoption of Code (see Ch. 17, Village
Code and Ordinances, Art. I)]
(4) Refunds. Permit fee payments may be refunded if notification of cancellation
of a permitted special event by the applicant is received by the Village
Manager at least 10 working days prior to the scheduled event.
The special event permit application shall contain a statement:
"The applicant agrees that during the use of the public area the sponsoring
organization will not exclude any person from participation in, deny
anyone the benefits of, or otherwise subject anyone to discrimination
because of race, color, national origin, or handicap." No permit may
be issued unless the applicant has agreed to the terms of this statement
on the written application.