[Adopted by Ord. No. 1529 (Sec. 15.15 of the Codification)]
As used in this article, the following terms shall have the
meanings indicated:
Any planned extraordinary occurrence on the public right-of-way
or public premises, including, but not limited to, parades, processions,
bicycle or foot races, or festivals.
[Amended by Ord. No. 1596; Ord. No. 1789]
A.
No person may hold a special event on the public right-of-way or
public premises without obtaining a special event permit. Applications
and copies of this article are available from the Village Clerk-Treasurer.
All applications must be submitted 30 working days prior to the event.
Completed applications shall be filed with the Village Clerk-Treasurer,
who will forward a copy to the Village Manager. The Village Manager
shall refer copies of the application to the Police Department and
to the Department of Public Works. The Police Department will determine
the amount of hours of service the event will need and will make recommendations
regarding approval, denial or modification. The Department of Public
Works Director will determine the amount of equipment and possible
labor costs and will make recommendations regarding approval, denial
or modification. The determinations and recommendations shall be forwarded
to the Village Manager for his approval, denial, or modification.
B.
Upon approval by the Village Manager, payment of the permit fee,
and the filing or completion of all additional requirements, the Village
Clerk-Treasurer shall issue a special events permit.
(1)
Mapped routes. All permit applications for special events, including
foot or bicycle races, runs, rides, walks, or parades, shall include
a detailed map of the proposed route. Routes for annual events must
be submitted with the application regardless of whether previously
submitted. Recommendations for alteration of routes may be made by
the Police Department or the Department of Public Works and may be
altered by the Village Manager. In the event that the organizers or
sponsors of any special event deviate from the route submitted without
approval from the Village, the organizers or sponsors of such special
events may be denied a permit for the following calendar year.
(2)
Appeal of permit denials. Any applicant who has been denied a special
event permit or has had an application modified may, upon written
request to the Village Clerk-Treasurer, have the denial reviewed by
the Village Board Public Safety Committee, which shall either affirm,
reverse, or modify the initial action on the application. Such determination
by the Committee shall constitute final action.
(3)
Fees. The applicant for the special event shall pay a permit fee
within five working days of the approval by the Village Manager. The
permit fee for all special events shall be estimated costs of the
event to the Village, including salary and benefits for police officers
and DPW workers, as determined by the Village Manager plus an administrative
fee. The permit fees may be waived by the Village Manager for events
occurring solely within the Village which are conducted by charitable
nonprofit organizations or are of a civic nature.
[Amended at time of adoption of Code (see Ch. 17, Village
Code and Ordinances, Art. I)]
(4)
Refunds. Permit fee payments may be refunded if notification of cancellation
of a permitted special event by the applicant is received by the Village
Manager at least 10 working days prior to the scheduled event.
A.
Village not liable. The special event permit application shall contain
a statement that: "The applicant agrees to indemnify and save the
Village harmless from and against all liabilities, claims, demands,
judgments, losses, and all suits of law or in equity, costs, and expenses,
including reasonable attorney fees, for injury or death of any person,
or damage to any property arising from the holding of such special
event." No permit may be issued unless the applicant has agreed to
the terms of this statement on the written application.
B.
Insurance.
(1)
Each applicant of a special event shall furnish the Village Manager
with a certificate of insurance written by a company licensed in the
State of Wisconsin, approved by the Village Manager, and covering
any and all liability or obligations which may result from the operations
by the applicant, the applicant's employees, agents, contractors,
or subcontractors, and including worker's compensation coverage in
accordance with Wis. Stats. Chapter 102. This certificate shall provide
that the company will furnish the Village a ten-day written notice
of cancellation, nonrenewal or material change thereof. This insurance
shall be written in comprehensive form and shall protect the applicant
and Village against all claims arising out of any act or omission
of the applicant, its employees, agents, contractors, or subcontractors.
(2)
The policy of insurance shall provide minimum combined single limits
for bodily injury and property damage of $1,000,000 or such other
insurance limits as deemed adequate by the Village Manager.
(3)
The certificate of insurance must be submitted to the Village Clerk-Treasurer
within 10 days of the approval of the permit by the Village Manager.
C.
Cleanup. It will be the responsibility of the applicant to remove
any signs they have posted and remove all equipment, materials, and
debris left as a result of the event. This must be done within four
hours of the termination of the event. The applicant will be responsible
for reimbursing the Village for cleanup costs is this article is not
adhered to.
The special event permit application shall contain a statement:
"The applicant agrees that during the use of the public area the sponsoring
organization will not exclude any person from participation in, deny
anyone the benefits of, or otherwise subject anyone to discrimination
because of race, color, national origin, or handicap." No permit may
be issued unless the applicant has agreed to the terms of this statement
on the written application.
