Insurance will be provided on the following basis:
(A)
Medical Insurance. All full-time employees are covered by a medical
plan or a payment in lieu thereof, funded by the Village. The Village
Clerk's Office must be notified of a divorce or legal separation of
the covered employee, and further must be notified when a child is
no longer eligible as a covered dependent of the employee.
(B)
Other Insurance Types. All Village Employees are additionally covered
by the following:
(1)
Social security legislation and salary deductions shall be made
for social security purposes in accordance with the law.
(2)
Worker's Compensation Act (820 ILCS 305/1 et seq.). Any work
related injury or illness must be reported to the employee's supervisor
within 24 hours of the injury or onset of illness.
(3)
Unemployment insurance, the costs of which shall be paid by
the Village.
For meetings and seminars, employees may be granted leave with
pay to attend meetings, seminars and conventions of professional and
technical organizations when such attendance would benefit the employee's
ability to perform the job, and is approved in advance by the Village
Board. For any training programs conducted after regular working hours,
such training shall be voluntary unless arrangements for such training
includes the granting of overtime. All employees shall be reimbursed
for mileage expenses incurred while attending assigned schools outside
the county. Upon receipt of a notice to attend the training school,
the employee will request the use of a departmental vehicle to transport
those attending to and from school. If a departmental vehicle is not
available, reimbursement shall be made for the employee's use of their
personal vehicle. When two or more persons attend the same school
at the same time, the superintendent may require that only one person
will be eligible to receive reimbursement for travel. The rate of
reimbursement shall be established by the Village Board.
Each employee shall fill out a designation of beneficiary form.
Upon the death of an employee, the designated beneficiary shall be
entitled to receive from the appropriation for personal services theretofore
available for payment of the employee's compensation, such sums for
any accrued vacation period to which the employee was entitled to
at the time of death. Such payment shall be computed by multiplying
the employee's daily rate of pay by the number of days of accrued
vacation at the time of death. Upon the death of an employee, the
estate shall receive any unpaid compensation, accrued overtime, or
other benefits the employee would have been allowed had the employee
survived. Family members of deceased employees should contact the
Village Clerk's office for explanation of any further benefits the
family members or the estate of the deceased employee may be entitled
to.
[Amended 12-20-2016 by Ord. No. 16-12-01]
(A)
There shall be no reimbursement of travel, meals, and lodging expenses
except when such expenses shall be incurred by officers and/or employees
in the pursuit of identified Village business and pursuant to authorization
of the Trustees and/or Mayor.
(C)
There shall be no reimbursement for entertainment as therein defined.
(D)
Municipal vehicles may be used only for activities directly related
to the conduct of Village business. No municipal vehicle shall be
used for personal activities. Reimbursement for the use of an officer's
or employee's private vehicle shall be at the IRS-permitted reimbursement
rate but only if no municipal vehicle shall be available. Use of personal
vehicles for municipal purposes is restricted to employees and Village
officers who have a valid driver's license with current liability
insurance. Employees are not permitted to use municipal vehicles without
the knowledge of their supervisor or superintendent. All employees
using municipal or private vehicles must record mileage on the expense
log along with designation and purpose of the trip. The log is to
be delivered to the Village Clerk at the conclusion of the trip.
(E)
Reimbursement for lodging during periods of travel shall not exceed
the sum of $150 per night.
(F)
Reimbursement for meals during periods of travel or otherwise undertaking
of the discharge of Village business shall not exceed the following:
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Breakfast
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$15
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Lunch
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$20
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Supper
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$25
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No expense reimbursement request in excess of that provided
herein shall be paid except upon roll call vote at a regular or special
called meeting of the Village at which a quorum shall be present and
the reimbursement request shall be an agenda item.
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(G)
There shall be no expense reimbursement until the expense shall have
been incurred and the receipt or other verifiable proof of incurring
of the expense shall have been submitted to the Village Clerk upon
or as an attachment to the appended reimbursement request form. No
employee reimbursement request shall be submitted except after notation
of approval by the employee's immediate supervisor.
(H)
The expense reimbursement form shall be in the following format attached
at the conclusion of this chapter.
