The purpose of the position of Town Manager is to direct and
manage all day-to-day activities in regard to the implementation and
supervision of policies and procedures for the Town. This position
reports to the Town Council. Duties include, but are not limited to,
supervising staff; directing activities; appointing and prescribing
duties; attending meetings; preparing and submitting budgets and reports;
and performing additional tasks as assigned by the Town Council.
[Amended 1-8-2018 by Ord.
No. 01-18]
The purpose of this position is to supervise the Town Hall service
counter personnel, collection of taxes, fees and licenses, manage
vital and municipal records, administer fair and proper elections,
and provide administrative support to the Town Council. This position
reports to the Town Manager. Duties include, but are not limited to:
supervising staff; supervising collection activities; maintaining
records and files; managing, preserving and providing access to municipal
records; preparing reports; notarizing documents; attending regular
council meetings; processing voter registrations and administering
elections; and performing additional tasks as assigned by the Town
Manager, or as directed by statute.
The purpose of the position of Deputy Town Clerk/General Assistance
Administrator is to provide administrative support to the citizens
of the Town. This position reports to the Town Clerk. Duties include,
but are not limited to, providing assistance to the public; filling
in for the Town Clerk as necessary; maintaining books; completing
reports; performing administrative tasks; and performing additional
tasks as assigned by the Town Clerk.
The purpose of the position of Assistant Town Clerk is to greet
and assist citizens of the Town in regard to official administrative
functions. This position reports to the Town Clerk. Duties include,
but are not limited to, preparing vehicle registrations; collecting
taxes; preparing licenses; assisting the Town Clerk and Deputy Town
Clerk at the counter; and performing additional tasks as assigned
by the Town Clerk.
The purpose of the position of Deputy Treasurer is to provide
treasury services for the Town. This position reports to the Finance
Director. Duties include, but are not limited to, supervising the
positions of accountant bookkeeper and payroll clerk, assisting with
budget preparation, preparing department expense reports, reconciling
bank accounts, monitoring and transferring funds in the main operating
account and reserve/dedicated accounts, monitoring bank cash flow
balances, and performing additional tasks as assigned by the Town
Manager/and Business Manager.
The purpose of the position of Accountant is to provide accounting
support to the Business Manager and Deputy Treasurer of the Town of
Kittery. This position reports to the Finance Director. The Accountant
has access to department and town-wide confidential information. Work
involves technical and practical activities in the preparation and
maintenance of a variety of financial records and reports and is performed
under the direct supervision of the Deputy Treasurer.
The purpose of the position of Administrative Clerk is to greet
and assist citizens of the Town of Kittery in regard to official administrative
functions. This position reports to the Town Clerk. Duties include,
but are not limited to, preparing vehicle registrations; collecting
taxes; assisting at the counter; preparing licenses; and performing
additional tasks as assigned by the Town Clerk.
[Amended 1-27-2020 by Ord. No. 20-01]
The purpose of the position of Executive Assistant to the Town
Manager is to provide administrative support to the Town Manager,
Finance Director/Assistant Town Manager, and Town Clerk, and to provide
office management support for the Town Hall. This position reports
to the Town Manager. Duties include, but are not limited to, coordinating
the Town Manager's calendar; coordinating communications with public,
maintaining the Town's digital presence, including the website and
social media; maintaining supplies and office equipment for Town Hall,
planning events and ceremonies, typing correspondence; assisting with
agenda preparation and distribution; and performing additional tasks
as assigned by the Town Manager. This position requires considerable
discretion as many areas of work must remain confidential.
[Amended 5-30-2018 by Ord. No. 04-18; 1-27-2020 by Ord. No. 20-01]
The purpose of the position of Finance Director/Assistant Town
Manager is to direct and coordinate the financial, accounting, and
administrative activities of the Town, to obtain optimum efficiency
and economy of operations and maximize the financial soundness and
integrity of the Town. The position also assists the Town Manager
in the management of the Town operations and serves as Acting Town
Manager when appointed by the Town Council. This position reports
to the Town Manager.
[Added 1-9-2017 by Ord.
No. 17-01]
Purpose of Position: The purpose of this position is to oversee
and direct all day-to-day activities of the Town-owned marine facilities,
and to patrol waters under the jurisdiction of the Kittery Port Authority.
This position is directed by the Chairperson of the Kittery Port Authority
or designee and operates under the general oversight of the Kittery
Town Manager. Duties include, but are not limited to: management of
the operating budget; supervision of staff; collection of various
fees; ensuring compliance with all federal, state, and local ordinances
applicable to the harbor, and KPA rules and regulations; permitting
and placement of moorings, preparation and submission of reports;
maintenance of various data bases and websites; attendance at meetings;
and performance of additional tasks as directed by the Kittery Port
Authority.
[Added 2-22-2017 by Ord.
No. 17-02; 1-27-2020 by Ord. No. 20-01]
The purpose of this position is to administer the human resources
functions associated with all phases of the employment lifecycle.
This position reports to the Finance Director. Duties include but
are not limited to: assist departments with hiring processes; onboard
new employees; administer employee benefits; ensure the Town is compliant
with federal, state, and local employment-related reporting and documentation;
advise or assist employees with access to benefits; maintain personnel
records; coordinate with payroll to ensure personnel changes are reported
and processed properly; assist departments and employees with termination
processes; and perform additional tasks as directed by the Finance
Director.
