[HISTORY: Adopted by the Town Board of the Town of Berne 6-8-1983; amended in its entirety 10-10-2018 by L.L. No. 6-2018. Subsequent amendments noted where applicable.]
The Town Board of the Town of Berne hereby creates a council
which shall be known as the "Town of Berne Youth Council."
The Youth Council shall consist of seven but not less than five
members who shall be residents of the Town of Berne and who shall
be appointed by the Town Board for terms not to exceed two years.
Two members shall be appointed for one year and three members for
two years. In the event of a seven-member Council, the sixth member
shall be appointed to a one-year term and the seventh member to a
two-year term. Vacancies on the Youth Council shall be filled in the
same manner as the original appointment, except that a vacancy occurring
other than by the expiration of term of office shall be filled only
for the remainder of the unexpired term.
Each year at the first meeting of the Youth Council, its members
shall elect from among themselves a recording secretary. The Youth
Council shall adopt rules of procedure for its meetings. It shall
keep accurate records of its meetings and activities and shall file
an annual report to the Town Board.
The Youth Council shall have the following powers and duties:
A.
Meet
at a regularly scheduled time and place.
B.
Address
concerns related to youth services and recreation.
C.
Refine
and develop quality youth services and programs which engage youth
of all ages.
E.
Develop
and recommend protocols which enhance the safety of program participants
and staff.
F.
Recommend
to the Town Board one candidate for appointment to the positions of
Director and Deputy Director.
G.
Seek
input from the community, including youth.
H.
Coordinate
efforts and activities with neighboring towns when feasible.
I.
Consider
and implement year-round programming with a minimum of three programs
per year.
J.
Submit recommendations to the Town Board for approval.
K.
Obtain completed Town of Berne permission slips for program participation,
medical release, and travel signed by the legal guardian for all children
unaccompanied by their parent, legal guardian, or authorized adult.
L.
Obtain Town Board approval for overnight excursions.
A Director shall be appointed by and serve at the pleasure of
the Town Board to serve a term of two years. The Youth Council shall
recommend a candidate for the position to the Town Board. The duties
of the Director include:
A.
Chair
all Youth Council meetings.
B.
Set
the agenda for Youth Council meetings, accepting input from Council
members.
C.
Direct
and supervise programs and activities.
D.
Recommend
policies and procedures in coordination with Council members for Town
Board review and approval.
E.
Plan
and evaluate programs in coordination with Council members.
F.
Be
responsible for all reports and all necessary documentation.
G.
Recommend
to the Town Board applicants for Youth Council Assistant(s) deemed
acceptable by the majority of Youth Council members.
H.
Apply for grants that support the work of the Youth Council.
I.
Oversee the Youth Council budget.
J.
Approve all purchases ensuring they remain within the procurement
policy mandates.
K.
Order supplies through the Town Clerk whenever possible.
L.
Receive and submit to the Town Clerk any receipts for purchases made
by Youth Council members.
A Deputy Director shall be appointed by and serve at the pleasure
of the Town Board to serve a term of one year. The Youth Council shall
recommend a candidate for the position to the Town Board. The duties
of the Deputy Director include:
A.
The Deputy Director shall assume and perform the duties of the Director
in the event of the absence or disability of the Director, or a vacancy
of that office occurs.
B.
The Deputy Director shall assume delegated duties and functions of
the Director in his/her absence, or in the event of excessive demand
on the Director.
C.
The Deputy Director shall represent the Youth Council in circumstances
when the Director is not available.
Yearly appropriations will be determined by the Town Board.
A.
The Youth Council may not conduct fundraising campaigns.
B.
The Youth Council may accept donations which must be turned in to
the Town Clerk for deposit in the Town's General Fund.
C.
The Director of the Youth Council will oversee the budget allocated
by the Town Board.
D.
The Director must approve all Youth Council spending.
E.
The Youth Council Director will sign and approved all grant requests,
submitting any requiring matching funds to the Town Board for approval.
The Director of the Youth Council shall submit an annual report
to the Town Board, outlining activities and work of the Youth Council.
Other reports and recommendations the Youth Council deems necessary
or advisable, or are requested by the Town Board, shall be submitted
by the Director.
The members of the Youth Council and Deputy Director shall receive
no compensation for their services as members thereof. The Director
shall receive a salary to be determined by the Town Board. Assistant(s)
shall receive a salary to be determined by the Town Board.
