Pursuant to N.J.S.A. 40A:9-133, there shall be a Department
of the Municipal Clerk headed by a Municipal Clerk appointed by the
Mayor with the advice and consent of the Borough Council. The term
of office of the Municipal Clerk shall be three years and shall consist
of such other personnel as the Mayor and Council may determine.
No person shall be appointed as Municipal Clerk unless he/she
shall have a registered Municipal Clerk certificate issued pursuant
to N.J.S.A. 40A:9-133 et seq. and any other qualifications necessary
under the law.
The Municipal Clerk shall:
A. Be in attendance at his or her office in the Borough Hall daily,
during such hours as the Council may determine.
B. Act as Secretary of the municipal corporation and have custody of
all minutes, books, deeds, bonds, contracts, and archival records
of the municipal corporation. The Borough Council may, however, provide
by ordinance that any other specific officer shall have custody of
any specific other class of record.
C. Act as Secretary to the Borough Council, prepare meeting agendas
at the discretion of the Council, be present at all meetings of the
Council, keep a journal of the proceedings of every regular and special
meeting, and record the minutes of every meeting. The pages of these
minutes shall be consecutively numbered commencing with the report
of the first meeting and ending with the last meeting of the calendar
year. One copy of all minutes shall be retained by the Clerk as the
official record of the Mayor and Council and, at the end of the calendar
year, shall be permanently bound and retained with the Borough records.
The Clerk shall also forward to the Mayor and each member of the Council
a copy of the minutes of each session.
D. Keep an ordinance book containing the original signed copy of all
ordinances and resolutions; maintain an appointment book containing
a record of all appointments to office, the term for which each is
appointed and his or her salary, if any; and also a record of the
contents of the Borough safe deposit box.
E. Serve as the Administrative Officer responsible for the acceptance
of applications for licenses and permits and the issuance of licenses
and permits, except where statute or ordinance has delegated that
responsibility to some other Borough officer. At every regular meeting
the Clerk shall make a report in such form as the Council may decide
of all licenses issued by the Clerk's office since the preceding meeting
and pay to the Chief Financial Officer the fees received therefor.
F. Serve as the Chief Administrative Officer in all elections held in
the Borough, subject to the requirements of Title 19 of the New Jersey
Statutes Annotated.
G. Serve as Chief Registrar of Voters in the Borough, subject to the
requirements of Title 19 of the New Jersey Statutes Annotated.
H. Open and present to the Mayor and Council all correspondence addressed
to it and answer the same in accordance with the direction of the
Mayor and Council.
I. Keep and maintain the Municipal Code Book and the Township website
and ensure that all appropriate amendments, supplements and revisions
are promptly made and that copies of same are provided to all departments.
J. Receive and file in the Clerk's office all oaths and affirmations
of office, bonds of municipal employees, bonds for the performance
of contracts, deeds, contracts, decrees, insurance policies, leases
and all other papers affecting Borough property or affairs.
K. Have custody of the Official Seal of the Borough and shall affix
the same to all papers whenever required.
L. Serve as coordinator and records manager responsible for implementing
local archives and records retention programs as mandated pursuant
to Title 47 of the New Jersey Statutes Annotated.
M. Supervise the advertising of all ordinances and perform such other
duties as are enjoined upon the Municipal Clerk by law and other such
services as the Mayor and Council may require by resolution or otherwise.