CROSS REFERENCES
Powers and duties — See 3rd Class Charter Law
§ 411 et seq. (53 P.S. § 41411 et seq.).
Mayor may call special Council meeting — See
ADM. 112.04.
Boards and commissions assigned to Mayor's office — See
ADM. 115.07(e).
Mayor's Police Court — See ADM. 197.01.
[Ord. 2-1962 § 201, passed 1-12-1962]
The Mayor shall be the chief executive officer of the City and
shall be responsible for the enforcement of the provisions of all
statutes, ordinances and regulations issued by the authority thereof
in the City. He shall have direction and control of the administrative
branch of the City government, which shall consist of the departments,
bureaus, divisions, officers and personnel set forth in this Administrative
Code, and such as shall be authorized by Council. The Mayor shall
be responsible for the direction and supervision of the administrative
affairs of the City in accordance with the Mayor-Council Plan A of
the Optional Third Class City Charter Law and the Third Class City
Code.
[Ord. 2-1962 § 202, passed 1-12-1962]
The Mayor shall be authorized and empowered to promulgate administrative
instruction concerning the administration and enforcement of the purpose
and intent of all official ordinances, resolutions of Council and
regulations issued under the authority thereof. He may, pending passage
of an ordinance, distribute the work and responsibilities of the departments,
bureaus and any subdivisions thereof in the administrative branch
and establish temporary positions to the extent that budgetary provisions
have been made for the same.
[Ord. 2-1962 § 203, passed 1-12-1962]
The Mayor shall direct and supervise all administrative officers
and employees of the City under his jurisdiction in the performance
of their duties. He may set aside any action taken by any of them
and supersede any of them in the functions of their office.
[Ord. 110-1989 § 1, passed 12-27-1989]
There is established the position of Administrative Assistant
to the Mayor, of which there may be two, whose duties shall be such
as are assigned to them by the Mayor for the purpose of assisting
the Mayor in the performance of his administrative duties which may
be properly delegated to such Administrative Assistants.
[Ord. 2-1962 § 205, passed 1-12-1962]
There shall be assigned to the office of the Mayor such other
administrative, clerical, secretarial and office personnel as may
be required for the performance of the duties of that office, and
as Council shall by budgetary provisions allow.
[Ord. 2-1962 § 206, passed 1-12-1962]
All personnel of the Mayor's office shall be appointed
by the Mayor and shall serve during his term of office, unless sooner
removed by the Mayor.
[Ord. 2-1968 § 1, passed 1-3-1968; Ord. 23-1974 § 1, passed 4-10-1974; Ord. 82-1976 § 1, passed 10-27-1976]
(a)
All contracts entered into by the City or any department, board,
commission or agency thereof, which do not require bidding under the
Third Class City Code, shall contain conditions that the person to
whom the contract is awarded shall agree to pay every employee engaged
in the performance of such contract, the prevailing minimum wage rates
established for this locality by the Pennsylvania Secretary of Labor
and Industry or his duly authorized deputy or representative and shall
also provide working conditions prevalent in the locality in which
the contract is being performed.
(b)
It shall also be the policy of the City to promote and not engage
in competition with private enterprise so that all printed matter
required by the City in excess of 150 copies shall be by contracts
awarded to persons or companies engaged in that business.
(c)
A copy of the inspection and statement from the departmental director
setting forth that the work and/or service and/or equipment contracted
for is in accordance with the terms of the contract shall be attached
to any contract entered into by the City, before being approved by
Council for final payment by the City Controller. A minimum of 10%
of the total contract price shall be withheld until final payment
has been approved. Insofar as equipment is concerned, this shall apply
only to equipment which is to be installed by the contractor.
(d)
Bidding specifications of the City shall contain fair and equitable
standards in proposals seeking bids for materials, equipment and other
items to provide the widest possible opportunity for suppliers to
submit bids. In addition to advertising as required by law, the Purchasing
Agent shall solicit sealed bids from all suppliers maintained on the
official bid list which handle the commodity sought. The Purchasing
Agent shall, if possible, also solicit bids from other responsible
prospective suppliers whose names are obtained from publications,
catalogues, etc.
[Ord. 37-2011, passed 11-2-2011]
The compensation of the Mayor is hereby fixed and established
as follows:
|
Commencing the First Monday
|
Annual Compensation
|
|---|---|
|
January, 2014
|
$95,000
|
[Ord. 2-1970 § 2, 3, passed 1-14-1970; Ord. 21-1976 § 1, passed 3-31-1976; Ord. 71-1978 § 1, passed 12-6-1978; Ord. 25-1988 § 1, passed 4-20-1988; Ord. 14-1991 § 1, passed 2-27-1991; Ord. 48-2002, passed 8-21-2002; Ord. 39-2004, passed 6-16-2004; Ord. 41-2004, passed 6-16-2004; Ord. 67-2004, passed 9-8-2004; Ord. 31-2006, passed 7-5-2006]
(a)
There is hereby created an Office of Accounts, Finance and Budget
assigned to the Office of the Mayor to which are delegated the duties
of the Director of Accounts and Finance as set forth in the Third
Class City Code and the responsibility of assisting in the preparation
of the City's annual budget.
(b)
There is hereby transferred to the Office of the Mayor from the Office
of the City Controller the personnel, property, equipment, records,
functions and duties of the former Department of Accounts and Finance.
All ordinances or parts thereof conflicting herewith are hereby repealed.
(c)
All encumbrances shall be processed on a timely basis for actual
expenses incurred and purchases made within and relative to the current
year's operating budget. All bills which are not paid or encumbered
within a six-month period shall be deemed untimely except in the event
of extenuating circumstances which, when encountered, shall be fully
disclosed and explained to Council prior to the expiration of such
six-month period. All encumbrances shall be accompanied by requisitions
or purchase orders; all contracted services shall be deemed to be
included within the scope of this section.
(d)
Disciplinary action shall be taken by the Mayor for the failure of an officer of the City, a Bureau Chief, or other Administrative Official to comply with Subsection (c) hereof relative to the processing of encumbrances for expenses incurred and purchases made.
(e)
The Mayor shall not overspend or otherwise create a budget deficit
in any fiscal year after Council has finally adopted the annual budget
ordinance, except when incidents occur beyond the Mayor's control.
(f)
(1)
Consistent with prior practice, the proposed transfer of any
funds from one budget account to another shall be submitted to Council
for approval. All transfers between funds shall be approved by a majority
of Council. However, the Director of Finance and Administration may
authorize budgetary transfers within any fund (between budget units
or line items in the same budget unit) not to exceed the lesser of
$5,000 or 5% of the budget unit's total budget. Such transfers
shall be authorized only when necessary to accomplish the objectives
of the budget unit as originally approved.
All transfers, both Council approved and administration initiated,
shall be reported to Council within 15 days of the end of each month.
(2)
The City Administration shall submit an appropriation ordinance
to City Council, within seven days of receipt of any unappropriated
and unanticipated revenue for appropriation by City Council to the
proper designated accounts within the current year budget.
(g)
There is transferred from the Office of City Treasurer to the Department
of Administration and Finance, under the Mayor, the personnel, property,
equipment, records, functions and duties of the following offices
and bureaus pursuant to 53 P.S. § 41303, 53 P.S. § 6913(I),
(V) and City Ordinance 371.07:
Bureau of Income Tax/Occupational Privilege Tax Collection.
(h)
(1)
A weekly report shall be submitted to City Council and the City
Controller of all investments, wire transfers, bank transfers, temporary
investments, disposal of securities, use of cash accounts, and any
and all other types of expenditures or deposits of City monies.
(2)
Consistent with Section 1814 of the Third Class City Code, the
Director of Accounts, Finance and Budget shall provide to City Council
at the first stated meeting in October of each year, a complete and
itemized report of all policies of insurance contracted for the City
administration for Council's information and consideration.
(i)
Letter of commitment. The City Administration shall submit to the
City Controller a Letter of Commitment for all Professional Service
agreements under $10,000. The Letter of Commitment shall contain information
specifying the total or approximate costs of the services to be provided
to the City of Erie. The City Controller shall authorize payment for
such services up to $10,000. In the event the professional services
described in the Letter of Commitment shall exceed $10,000 then the
City Controller shall notify the City Administration that a contract
for said professional services, approved by City Council, is needed
before any additional payments are made under the terms of the Letter
of Commitment, and the City Controller shall not approve any vouchers
without said commitment letter.
[Ord. 27-1984 § 1-3, passed 4-25-1984]
(a)
There is established under the Office of the Mayor a Computer Systems
and Services Office.
(b)
Personnel for such office shall be as ordained by the budget duly
passed by Council.
(c)
The duties of such office shall include, but not be limited to: improve
and maintain communication between the Systems Department and systems
users; provide training for all new and present employees to access
the information system and; to provide technical education for programmers
and systems analysts.
[Ord. 66-1989 § 1, passed 8-9-1989]
The Mayor or an Administrative Officer designated by the Mayor,
shall be ultimately responsible for the timely filing of all reports
and other documents required to be filed by the City of Erie Pension
Plans in the annual application under Act 205 of 1984 of the Commonwealth
of Pennsylvania (Municipal Pension Plan Funding Standard and Recovery
Act). The Mayor or such designee shall on March 1 of each year notify
Council in writing of the status of the application process for that
year. On April 1 of each year the Mayor, or such designee, shall notify
Council in writing that all required documents and reports have been
filed, and shall set forth in writing the identities of reports and
documents submitted and the names and addresses of Commonwealth Officials
to whom they have been submitted.
[Ord. 39-1990 § 1, 2, passed 6-27-1990]
(a)
As part of the annual budget cycle, the Mayor shall propose to Council
a six-year plan for capital improvements and reduction of pension
liability. This plan shall outline the projects to receive moneys
from the Fund, which are scheduled for initiation, continuation and/or
completion in the next year, and the current plans for projects for
the following five years. Evaluations of proposed projects, including
project descriptions, cost and benefit projections, and financing
requirements (including alternative and/or adjunct sources of funds)
shall be provided as part of the plan. Finally, the plan shall include
a report on the status of projects which received moneys from the
Fund in the current year, and identify new projects and any changes
in priorities for projects proposed for the ensuing or subsequent
years covered in the prior six-year plan.
(b)
Council shall, within 45 days, adopt a resolution accepting the proposed
six-year plan or a modification thereof, detailing the proposed expenditures,
financing options and fiscal limitations. Council may amend the six-year
plan at any time by resolution. Council shall adopt an ordinance appropriating
the moneys required for financing approved capital projects for the
ensuing year in conjunction with the adoption of the operating budget
for the City.
