[Adopted as Chs. XII, XIII, XVIII and XXII of the 1942 Code
(Ch. 2, Art. IV, Div. 1, and § 2-2 of the 2007 Code)]
[Added 8-11-1959; amended
at time of adoption of Code (see Ch. 1, General Provisions, Art. II)]
It shall be the duty of the Assessor for the City to keep or
cause to be kept an accurate index of all deeds of lands purchased
by or sold by the City, including tax deeds acquired by the City and
any and all instruments of transfer of real estate in the name of
the City, and such instruments shall be safely kept on behalf of the
City in a place of safe storage as shall be determined by the Assessor.
A.
It shall
be the duty of the City Council Finance Committee to direct the manner
in which the Auditor shall keep the books, records and papers of his
department.
B.
The City
Council Finance Committee shall meet monthly and carefully examine
and pass upon all bills certified to it by the Auditor, and shall
approve all bills found to be correct and incurred by authority of
the Council.
C.
At the close
of each financial year, it shall be the duty of the City Council Finance
Committee to audit the accounts of the Treasurer and Auditor, and
as often as it may deem for the interest of the City, and for this
purpose it shall have access to all books, bills, papers and records
that may be in the possession of any subordinate City officer, and
it shall in every case report the results of its examination to the
Mayor.
A.
The Committee
on Finance, under the direction of the Council, shall negotiate all
loans made on account of the City, and shall consider and report on
all matters relating to the finances of the City.[1]
[1]
Editor's Note: Original Secs. 2-190 and 2-191, as amended
6-17-1974, and Sec. 2-192, which immediately followed this subsection,
were repealed 11-6-1989.
B.
It shall
be the duty of the Finance Committee each year to ascertain how much
money may be needed to pay the final bills of the City which have
been incurred during the year, and to see that the Treasurer is provided
with funds by loans or collections for the payment of these bills,
and also to recommend to the Council appropriations sufficient to
cover all bills incurred.
All heads of departments charged with the expenditure of money
on behalf of the City shall see that all bills incurred by them in
their several departments are presented to the Auditor on or before
the 25th of the month in which such bills have been contracted, or
on or before such day of the month as may be required by the Auditor.
No money shall be paid out of the treasury until the account
has been examined by the Auditor, approved by the City Council Finance
Committee and drawn for by the Mayor.
All persons in the employment of the City whose names are carried
on a payroll shall be paid weekly or semimonthly, and their receipts
on such payroll shall be proper vouchers for the Auditor and City
Council Finance Committee.
No unexpended balance in an appropriation made for any purpose
or for any department, or for a particular purpose of one department,
can be transferred to any other purpose or to any other department
or to any other purpose of the same department except by authority
of the Council, and the City Clerk shall promptly notify the Auditor
and Treasurer of any such transfer.
When the proposal or estimate for the performance of any proposed
labor exceeds the appropriation made therefor, or when the sum appropriated
has been expended, the Mayor shall report the same to the Council,
and no new work shall be undertaken and no further expenditure shall
be made upon the work already commenced until an additional appropriation
is made by the Council for that purpose.
A.
The City Council Finance Committee is hereby instructed to publish the financial report required by § 68-9M of this Code in connection with the other reports of the City, which may be ordered printed by the Council before the expiration of its term of service, also the report of the School Committee and such other matter as it may deem of public interest to the City, and to order printed for public distribution so many copies as it may deem best, and the cost of such reports shall be paid by the incoming City government in the same manner as all other bills incurred for the legitimate expense of the City.
B.
Public notice of the completion and publication of such report shall
be made by the City Council Finance Committee in such manner as it
may deem best. The notice shall state when such reports may be obtained
by the citizens in order that such reports may be obtainable by all
parties interested.
A.
When a
loan is authorized by the Council for a term of one year or more,
such loan shall be considered a part of the permanent debt of the
City and the notes or bonds issued therefor shall be signed by the
Treasurer, the President of the Council, who shall be ex officio a
member of the Committee on Finance, and by the Mayor of the City and
also by the City Clerk in attestation of the vote of the Council by
which such loan is authorized, and it shall be the duty of the City
Clerk to see that no more notes or bonds are issued than were authorized
by vote or order of the Council.
B.
When a
loan is authorized for less than one year and is to be paid out of
the money collected from the tax assessed during that year or from
the collections of the tax of previous years, the same shall be considered
a part of the temporary loan, and the notes issued therefor shall
be signed only by the Treasurer and attested by the City Clerk, who
shall, as in the former case, see that no more is borrowed than is
authorized by the vote or order of the Council.
Orders for the borrowing of money for the use of the City, whether
for a temporary or permanent loan, shall have two separate readings,
with an interval of not less than three days between such readings,
in the same manner as now provided in the manner of appropriations,
before being finally passed.
[Added 7-9-1973]
Securities by the City for temporary or permanent loans shall be executed in the name of the City by the manual or facsimile signatures of the officials as required in § 33-11A or B, but at least one signature on each such bond or note shall be a manual signature. Coupons, if any, attached to such securities shall be executed with the facsimile signature of the Treasurer.
