Office created. There is hereby created in and for the Township of
Chesterfield the position of "Township Administrator", as authorized
by N.J.S.A. 40A:9-136.
Temporary absence or disability. During any temporary absence or
disability of the Township Administrator, the Township Committee may,
by resolution, appoint an acting administrator to serve during said
temporary absence or disability. Said appointment shall be made by
majority vote of the governing body. Said appointee shall have no
right to the position of acting administrator, but shall serve solely
at the pleasure of the governing body, and shall only serve during
the temporary absence or disability of the Township Administrator,
or portions thereof, at the Township Committee's pleasure.
Compensation. The Township Administrator shall be paid a salary fixed
and adopted by the Township Committee in the annual Township Salary
Ordinance and/or amendments thereto. At the time of creation of this
position, it is intended that the position shall be filled on a part-time
(20 to 25 hours) basis, and compensation shall be established with
that understanding. Nevertheless, said compensation shall not be based
on an hourly rate, and should be the Administrator work more or less
than said anticipated weekly commitment, same will not give rise to
an adjustment in compensation.
The Township Administrator shall be chosen on the basis of her/his
executive and administrative abilities and qualifications with special
regard to education, training and experience in governmental affairs.
The Township Administrator need not be a resident of the Township
of Chesterfield, but must reside within a reasonable distance of Chesterfield
Township, said distance to be determined by the Township Committee
in its sole discretion.
Duties and responsibilities. Subject generally to the direction and
supervision of the Township Committee, the Township Administrator
shall be the chief administrative officer of the Township, responsible
to the Township Committee for the administration of all Township affairs,
and with the following powers and duties:
Administrative officer. Serve as the principal administrative officer
representing the Township Committee, and shall recommend to, and then
implement and enforce, such administrative procedures and policies
as may be adopted by the Township for its departments, under the direction
of the Township Committee.
Personnel organization. Study and recommend to, and then implement
and enforce, such personnel practices and policies as may be adopted
by the Township for its departments, under the direction of the Township
Committee.
Purchasing procedures. Study and recommend to, and then implement
and enforce, such purchasing practices and policies as may be adopted
by the Township for its departments, under the direction of the Township
Committee.
Township policies. Study and recommend to, and then implement and
enforce, such personnel practices and policies as may be adopted by
the Township for its departments, under the direction of the Township
Committee.
Coordinate intradepartmental operations. Assign responsibility for
departmental action and coordinate intradepartmental operations as
authorized by the Township Committee.
Coordinate procedures and policies. Study, recommend, implement and
enforce the procedures and policies of the Township and its departments
for the coordination, compiling, editing and prompt dissemination
and release of public information, upon the recommendation and authorization
of the Township Committee.
Responsibility. Ensure that all terms and conditions imposed in favor
of the Township or its inhabitants in any statute or contract are
faithfully kept and performed and upon knowledge of any violation
call the same to the attention of the Township Committee.
Financial condition. Keep Township Committee informed of the financial
condition of the Township: study and recommend to, and then implement
and enforce, such financial policies as may be adopted by the Township
for its departments, under the direction of the Township Committee.
Efficiency and effectiveness. Conduct a continuous study of all activities
and operations of the Township government and recommend changes for
the purpose of increasing efficiency and effectiveness; prescribe
such rules and regulations as s/he shall deem necessary, subject to
approval of the Township Committee for the conduct of administrative
procedures; and revoke, suspend or amend any such rules or regulations,
subject to the approval of the Township Committee, to facilitate the
proper implementation of municipal policies.
Inventory. Require the various departments to effect an adequate
inventory of all equipment, materials and supplies in stock and to
recommend sale of any surplus, obsolete or unused equipment when authorized
so to do by the Township Committee.
Written reports. Make studies and surveys of such municipal
problems of the Township as shall be assigned to her/him from time
to time by the Township Committee and prepare and submit written reports
of the findings and determinations to the township committee for their
consideration and action. S/He shall be responsible to see that any
complaints concerning the functions and obligations of the Township
made by any of its residents, citizens or taxpayers are promptly attended
to. Such complaints and any action taken as a result will be reported
to the Township Committee in writing within a reasonable time period
following the complaint and action.
Budget preparation. In consultation with the Chief Financial
Officer and the Township Clerk, assist the Township Committee in the
preparation of the annual Township operating and capital budgets to
be considered and adopted by the Township Committee.
Aid programs information. Keep the Township Committee informed
as to federal, state and county aid projects and any other aid programs
for which the Township may qualify.
Social media. Monitor any Township social media site to ensure
accuracy of content insofar as official municipal policy positions
are articulated, and prepare content for placement on municipal social
medial sites.