There is hereby created the Department of Finance for the City. This department shall consist of the Director of Finance and such other officers and employees as may be provided for by the Council.
There is hereby established the office of Director of Finance, who shall be appointed by the City Manager as provided by law. The City Manager shall serve as ex-officio Director of Finance unless and until a separate appointment is made to this office. The Director of Finance shall have control and supervision over all employees assigned to this department subject to the supervision of the City Manager. He shall receive such salary as may be provided by ordinance.
A. 
The Director of Finance shall be ex-officio City Comptroller and City Collector. He shall, in addition to the performance of duties vested in the City Comptroller and the City Collector by State law:
(1) 
Establish, organize, and keep all accounts of the City government;
(2) 
Prepare, under the direction of the City Manager, the annual budget which shall, upon the approval of the City Manager, constitute his report of estimates required by law to be submitted to the Council;
(3) 
Prepare and submit to the City Manager such financial statements and reports as the City Manager may require;
(4) 
Preaudit all revenues in order to insure the receipt and deposit of all sums due the City;
(5) 
Preaudit all expenditures in order to prevent expenditures in excess of budget appropriations and in order to prevent illegal and irregular expenditures;
(6) 
Conduct special studies and investigations into the financial affairs of the City departments whenever he deems it advisable;
(7) 
Collect or supervise the collection of all moneys belonging to the City from all sources, except real and personal taxes and from other Governmental jurisdictions;
(8) 
Issue all licenses and enforce licensing ordinances of the City, except where such duties are vested in other departments and offices;
(9) 
Assist the City Manager in the purchase of all supplies, materials, and equipment required by the various departments and agencies of the City, subject to the ordinances relating thereto and the directions of the City Manager;
(10) 
Sell such personal property of the City as will not be needed for further public use, subject to the approval of the City Manager;
(11) 
Have charge of the storage of supplies and materials purchased by the City and not delivered directly to the various departments and agencies and keep proper records thereof; and,
(12) 
Attend all sales of real estate in the City made under proceedings in the county court to enforce the collection of any special tax or assessment levied and assessed by ordinance of the City Council for any public improvement, and to bid at such sales in behalf of the City.
B. 
The Director of Finance shall perform such duties with the objective that the financial interests of the City shall, at all times, be protected.
The Director of Finance shall receive and collect all charges for the use of City property or special services rendered by the City, sums due the City on any contracts, and all other sums due the City other than those which are by law paid directly to the Treasurer. It shall be the duty of the Director of Finance to keep the City Manager informed as to all sums due on taxes, accumulations in the motor fuel account to the credit of the City and all other revenues to which the City is entitled. Likewise, he shall also receive and collect all other license fees, permit fees, and City charges where it has not either by statute or this Code been provided that they shall be otherwise collected. He shall give every person paying money into the treasury a receipt therefor, specifying the date of payment, amount and upon what account paid. Nothing in this section shall interfere with the City Clerk collecting in behalf of the City for such fees as said Clerk is now collecting for and is by this Code provided for.
The Director of Finance shall furnish bond in the amount of $125,000 conditioned upon the faithful performance of his duties as such Director of Finance and ex-officio City Collector and City Comptroller with a corporation licensed to do business in the State of Illinois as surety. Such bond shall be filed with the City Clerk after being approved by the City Council.
Accounts shall be kept by the Director of Finance for each appropriation made by the Council, together with a record of each allotment of the appropriation by the City Manager, and every purchase order and contract and every warrant passed for payment shall state specifically against which it is drawn. The Director of Finance's accounts shall show for each departmental appropriation and allotment made the amount of obligations incurred against the same and the balance remaining to the credit thereof.
No contract or purchase order involving the expenditure of tax or bond money shall be issued or entered into, nor shall any such be valid, unless the Director of Finance shall first certify thereon that there is in the treasury to the credit of the appropriation from which it is to be paid a balance sufficient to meet the obligation. Notwithstanding the foregoing requirements, stores and service requisitions and emergency purchase orders issued in accordance with the rules promulgated by the City Manager may be certified not later than 24 hours after their issuance.
All accounts of the City, except those pertaining to the Board of Library Trustees and Board of Election Commissioners, shall be kept by the Department of Finance, and control accounts in a general ledger shall be kept by the department on these excepted funds. Accounts kept elsewhere shall be subject to the control accounts so maintained and in strict accordance with orders of the Director of Finance.
By the endorsement of the Director of Finance upon any bonds of the City, payable to bearer, when presented for that purpose by the owner, such bonds shall become payable only to the person named in such endorsement, his assignees or legal representatives, anything on the face of such bonds to the contrary notwithstanding. The affidavit of the person presenting any such bond, or his authorized agent or attorney, that he is the owner thereof shall be sufficient evidence to the Director of Finance of such ownership. The endorsement of the Director of Finance may be in the following form: "By virtue of the act of the General Assembly of Illinois, the Code of the City of Bloomington, and the consent of (A.B.), the owner of this bond, this bond is made payable only to said (A.B.), his assignees or legal representatives, anything on the face hereof to the contrary notwithstanding (C.D.) Director of Finance.
Whenever the corporate authorities of the City shall provide by ordinance for the issuance of improvement bonds for the purpose of anticipating the collection of special assessments heretofore levied or hereafter to be levied, in pursuance of the provisions of the statutes of the State, such bonds shall be lithographed or steel-engraved on the best quality of heavy bond paper, of a design to be approved by the City Manager, and shall be signed by the Mayor and countersigned by the Director of Finance. Coupons shall be attached to the bonds which shall bear the facsimile signatures of the Mayor and the Director of Finance.
The Director of Finance is hereby designated as the officer who shall, on or before January tenth of each year, ascertain the amount collected on special assessments applicable to the payment of bonds of each series unmatured, and if the amount is sufficient to pay all of the unmatured bonds of the series outstanding against the amount collected in full, then all of said bonds of said series shall be paid from the amount ascertained and available. In the event that the amount collected is not sufficient to pay all of said unmatured bonds of the series in full, then and in that event the payment shall be the pro-rata share of the amount available for the payment of all such unmatured bonds, outstanding in such series. The Director of Finance shall send notice by registered mail to the address of the known owners of each of the designated bonds as set out in the Treasurer's records, specifying a day not less than 30 after the date of the notice, upon which the designated bonds will be paid, either in full or in part as the case may be, at his office. He shall also supplement this notice by publishing a notice not less than 15 days prior to the date set for payment, in one or more newspapers of general circulation published in the City. The notice shall contain the number of bonds to be so paid, the series thereof, the assessment to which they relate, whether payment is to be made in full, or a pro-rata, payment is to be made, naming the particular series upon which the partial payment is to be made, and that the same will be paid at the time and at a place to be specified, pursuant to the Statute of the State of Illinois in such case made and provided.
The Director of Finance shall keep in his office in a book expressly for that purpose, to be known as the bond register, a full and correct list of all outstanding bonds of said City, showing the number, amount, time of maturity, rate of interest and place of payment of each bond; and for what and to whom the same was issued; and when any City bonds are surrendered, canceled, or paid, said register shall show the fact, and in his annual report to the City Manager the said Director of Finance shall describe particularly the bonds sold, exchanged or redeemed during the fiscal year and give an itemized statement of the expenses thereof.