[1973 Code § 2-9.2c; Ord. No. 1-2003]
Disbursements in payment of bills and demands shall be made in the following manner, except that payments from the payroll account shall be made pursuant to subsection 2-65.2.
a.
Any person claiming payment from the Borough shall first submit a
detailed invoice of the items or demand necessitating such claim to
the responsible Department, Board or Commission, specifying particularly
how the bill or demand is made up, and a certification of the party
claiming payment that it is correct. No bill, claim or demand shall
be considered for payment unless the voucher has attached to it the
original invoice, the original packing slip, or includes a certification
from a designated Borough employee, having personal knowledge of the
facts that the goods have been received, or the services or goods
are consistent with an existing contract or purchase order. The Chief
Financial Officer shall have the duty to audit, warrant and make recommendations
on all claims and bills. Every warrant shall be in the form of a warrant-check
payable to the order of the person entitled to receive it, and shall
specify the purpose for which it is drawn and the account or appropriation
to which it is chargeable.
[Amended 12-11-2018 by Ord. No. 19-2018]
b.
Claimant Certification.
[Added 12-11-2018 by Ord.
No. 19-2018[1]]
1.
In accordance with N.J.S.A. 40A:5-16(a), a certification pursuant
to N.J.S.A. 40A:5-16(a) that a bill or demand is correct shall either
feature an original signature, signature stamp, facsimile signature,
or electronic signature of the individual making the certification.
2.
In accordance with N.J.S.A. 40A:5-16.2 and 16.3, claimant certification
will be waived for: payments of goods and services under the quote
threshold, payment obligations to state and federal governments, memberships
in a nonprofit organization, educational courses authorized by the
governing body, registration for conference sponsored by a nonprofit
organization and authorized by the governing body, and website hosting,
including registration and maintenance of a domain name.
c.
In accordance with N.J.S.A. 40A:5-16(a), a certification pursuant
to N.J.S.A. 40A:5-16(a) that a bill or demand is correct shall either
feature an original signature, signature stamp, facsimile signature,
or electronic signature of the individual making the certification.
d.
In accordance with N.J.S.A. 40A:5-16.2 and 16.3, claimant certification
will be waived for: payments of goods and services under the quote
threshold, payment obligations to state and federal governments, memberships
in a nonprofit organization, educational courses authorized by the
governing body, registration for conference sponsored by a nonprofit
organization and authorized by the governing body, and website hosting,
including registration and maintenance of a domain name.
e.
Exemption. The claimant exemption described in § 2-65.1b1 Above shall not apply to claimant certifications required for employee reimbursements, refunds, vendors who are individuals or sole proprietors, and professional services.
f.
The bill or claim duly certified shall be presented to the Borough
Clerk for inclusion in the proceedings of the next immediate formal
meeting of the Borough Council and it shall be the duty of the Chief
Financial Officer to examine all bills or claims submitted for payment
in order to ascertain if proper administrative procedures have been
followed. All claims or bills to be considered by the Borough Council
shall be listed systematically and without preference and the list
shall be made available to every member of the Borough Council at
least three (3) full days prior to formal action by that body.
g.
Claims shall be considered by the Council which shall approve such
claims, except that the Borough Council may reject any claim presented
to it, stating the reason for such rejection. Any tie votes may be
broken by vote of the Mayor. Any disapproved claim shall be referred
back to the Borough Clerk with such instruction as the Borough Council
may give at the time of disapproval.
h.
It shall be the duty of the Borough Clerk to record all claims in
the official minutes or through an appropriate claims register, indicating
that the Borough Council has by formal action approved such with appropriate
records as to any claims disapproved or rejected. All records pertaining
to approved or disapproved bills or claims shall be available for
public inspection.
i.
The Treasurer shall make disbursements upon receipt of an order by
Borough Council, attested by the Borough Clerk. In the event that
the Mayor vetoes the payment of any claims or bills, the Treasurer
may be authorized to make payment by a vote of the Borough Council
whereby at least two-thirds (2/3) of all the Council vote to override
such veto of any claim or bill.
j.
After the Clerk has certified that the claims have been approved,
he shall turn them over to the Treasurer, who shall forthwith prepare
the necessary checks for payment thereof, which checks shall be signed
by the Treasurer and thereafter signed by either the Mayor, President
of the Borough Council, or the Borough Administrator. The determination
of whether the Mayor, President of the Borough Council or the Borough
Administrator shall act as the second signatory on the check at issue
shall be decided on a check-by-check basis based on the Mayor's availability
and/or the Mayor's directions. In the event that a payment of a claim
is approved over the Mayor's veto and the Mayor refuses to sign a
check in payment of such claim, the check shall be signed by the Treasurer
and the President of the Borough Council. After preparing checks for
the payment of the claims, the Treasurer shall record them in proper
books of account and thereafter mail the checks to the claimants.
[New; Ord. No. 14-2017]
The Governing Body shall, by resolution, adopt purchasing and
procurement policies and procedures upon recommendation of the Chief
Financial Officer.
[1973 Code § 2-9.2d]
There shall be an account to be designated the Borough of Roseland
Payroll Account and from time to time the Borough Treasurer, upon
receipt of a warrant or an amount due such payroll account, shall
deposit the same to the credit of the payroll account, charging the
appropriate budgetary accounts therewith. Disbursement from the payroll
account may be made by payroll checks signed by the Treasurer, or
someone authorized by the Mayor and Council to act in the Treasurer's
stead, and the Clerk upon pre-audit and warrant of the Director of
the Department of Finance and approval by the Mayor and Council of
the entire payroll. In case of error or adjustment in the payroll
the Treasurer shall, and it shall be his duty to make, make proper
correction and appropriate record of such correction.
[Ord. No. 4-2000]
The following Mutual Assistance Agreement for supplemental police
assistance among all the municipal corporations in the County of Essex
be and it hereby is ratified and approved, and the Mayor and Borough
Clerk be and they hereby are authorized and directed to execute said
Agreement and cause certified copies of the ordinance, upon its adoption,
to be distributed to the other municipalities in Essex County.
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MUTUAL ASSISTANCE AGREEMENT
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THIS AGREEMENT made and entered into by and among the City of
Newark, City of East Orange, Township of Irvington, City of Orange,
Township of West Orange, Township of Bloomfield, Township of Montclair,
Township of Nutley, Borough of Glen Ridge, Township of Belleville,
Township of Millburn, Township of Maplewood, Village of South Orange,
Township of Livingston, Township of Fairfield, Borough of Caldwell,
Borough of North Caldwell, Township of West Caldwell, Borough of Essex
Fells, Borough of Roseland, Township of Cedar Grove, Township of Verona,
all municipal corporations of the State of New Jersey and being all
the municipal corporations situated in the County of Essex:
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WHEREAS, the parties hereto are geographically located in proximity
to each other; and
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WHEREAS, it is to the mutual advantage and benefit of the parties
hereto that each of the other parties agree to render supplemental
police assistance in the event of an emergency, disaster or widespread
conflagration or where it appears that an emergency, disaster, or
widespread conflagration may develop, which may be beyond the control
of a single party and therefore requires the assistance of one (1)
or more of the other parties hereto; and
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WHEREAS, municipal corporations of the State of New Jersey are
authorized, under N.J.S.A. 40A:14-156.1 to 156.4 to provide police
assistance outside the normal territorial jurisdiction of the municipality.
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NOW, THEREFORE, in consideration of their mutual covenants,
the parties hereto agree as follows:
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1.
For the purpose of facilitating the provisions pursuant to this Agreement,
the municipal corporations which are parties hereto shall be grouped
into four (4) regions, as follows:
REGION I - Newark, East Orange, Irvington, Orange and West Orange;
REGION II - Bloomfield, Montclair, Nutley, Glen Ridge and Belleville;
REGION III - Millburn, Maplewood, South Orange and Livingston;
REGION IV - Fairfield, North Caldwell, Caldwell, West Caldwell,
Essex Fells, Roseland, Cedar Grove and Verona.
2.
In the event of an emergency, disaster or widespread conflagration
which is beyond the capacity and facilities of any one (1) of the
parties hereto, the other parties agree to furnish, upon request,
police assistance in coping with such emergency, disaster or widespread
conflagration to the party requesting such assistance. The assistance
requested may be upon an actual or standby basis.
3.
The extent of assistance to be furnished under this Agreement shall
be determined solely by the municipal party furnishing such assistance,
and it is understood that the assistance so furnished may be discontinued
at the sole discretion of the furnishing party.
4.
Each party hereto shall provide to every other party the names of
the Mayor, Police Chief, Police Commissioner or other person or persons
authorized to make and receive requests for assistance. A list of
all such persons shall be provided to the Essex County Prosecutor.
5.
Police Officers who shall be commanded by their superior officer
to maintain the peace or perform other police duties outside the territorial
limits of the municipality which regularly employs such officers,
shall be under the direction and authority of the local commanding
officers of the municipality to which they are called to perform such
police or peace duties, and they shall be peace officers thereof,
and shall have the same powers, authority and immunities as have the
members of the Police Department of the municipality in which such
assistance is being rendered.
6.
All personnel furnished shall work, to the greatest extent possible,
under their own supervisory personnel, and equipment furnished will
ordinarily be operated by personnel of the party furnishing the equipment.
7.
It is mutually agreed and understood that the provisions of the Agreement
shall be invoked only when, in the opinion of the Mayor, Police Chief,
Police Commissioner or other person or persons in charge of police
or public safety of the party requesting assistance, it is deemed
necessary to request outside assistance because all of the normal
facilities at their command have been exhausted and outside assistance
is needed to control and suppress an emergency, disaster or widespread
conflagration.
8.
It is further agreed and understood that whenever, in the opinion
of the Mayor, Police Chief, Police Commissioner or other person or
persons in charge of police or public safety of any party, it is deemed
necessary to request outside assistance, request shall first be made
upon those parties where are within the region of the party requesting
assistance. If sufficient assistance is available from those parties
within the region of the party requesting assistance, no request shall
be made upon any party in any other region.
9.
If the parties within the region of the party requesting assistance
are unable to furnish adequate assistance, request shall then be made
to the other parties to the Agreement.
10.
The municipality requesting assistance shall, upon request, reimburse
each municipality providing assistance, to the extent to which the
municipality providing such assistance cannot obtain reimbursement
of payment for such assistance from any County, State or Federal governmental
unit or agency, for expenditures actually incurred in furnishing assistance.
11.
The parties hereto shall make request of the Essex County Prosecutor
that he serve as Coordinator among the municipalities which are parties
to this Agreement, for the purpose of facilitating the provisions
of assistance pursuant to this Agreement.
12.
This Agreement shall not be construed as or deemed to be an agreement
for the benefit of any third party or parties, and no third party
or parties shall have any right of action hereunder for any cause
whatsoever.
13.
Any party to this Agreement may withdraw at any time, upon thirty
(30) days written notice to each of the other parties, and thereafter,
such withdrawing party shall no longer be a party to this Agreement;
but this Agreement shall continue to exist among the remaining parties.
14.
This Agreement shall become effective for each party hereof when
that party by ordinance of its Governing Body ratified and approves
this Agreement, and authorizes the proper municipal officials to execute
the same, at which time certified copies of said ordinance approving
the same shall be distributed to the other parties.
This ordinance (section) shall take effect twenty (20) days
after the first publication thereof after final adoption, in the manner
provided by law.
Editor's Note: This section was adopted on March 21, 2000.
[Ord. No. 14-2002]
The following Mutual Assistance Agreement for supplemental fire
assistance among all the municipal corporations in the County of Essex
and it hereby is ratified and approved, and the Mayor and Township
Clerk be and they hereby are authorized and directed to execute said
Agreement and cause certified copies of the ordinance, upon its adoption,
to be distributed to the other municipalities in Essex County.
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MUTUAL ASSISTANCE AGREEMENT
|
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THIS AGREEMENT made and entered into by and among the Township
of Belleville, Township of Bloomfield, Borough of Caldwell, Township
of Cedar Grove, City of East Orange, Township of Essex Fells, Township
of Fairfield, Township of Glen Ridge, Township of Irvington, Township
of Livingston, Township of Maplewood, Township of Millburn, Township
of Montclair, City of Newark, Township of North Caldwell, Township
of Nutley, City of Orange, Borough of Roseland, Village of South Orange,
Township of Verona, Township of West Caldwell, and Township of West
Orange, all municipal corporations of the State of New Jersey and
being all the municipal corporations situated in the County of Essex:
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WHEREAS, the parties hereto are geographically located in proximity
to each other; and
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WHEREAS, it is to the mutual advantage and benefit of the parties
hereto that each of the other parties agree to render supplemental
fire assistance in the event of an emergency, disaster or widespread
conflagration or where it appears that an emergency, disaster, or
widespread conflagration may develop, which may be beyond the control
of a single party and therefore requires the assistance of one (1)
or more of the other parties hereto; and
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WHEREAS, municipal corporations of the State of New Jersey are
authorized, under N.J.S.A. 40A:14-156.1 to 156.4 to provide fire assistance
outside the normal territorial jurisdiction of the municipality.
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NOW, THEREFORE, in consideration of their mutual covenants,
the parties hereto agree as follows:
|
1.
For the purpose of facilitating the provision of assistance pursuant
to this Agreement, the municipal corporations which are parties hereto
shall agree to utilize the Level 1,2,3 System of response for mutual
aid.
2.
In the event of an emergency, disaster or widespread conflagration
which is beyond the capacity and facilities of any one (1) of the
parties hereto, the other parties agree to furnish, upon request,
fire assistance in coping with such emergency, disaster or widespread
conflagration to the party requesting such assistance. The assistance
requested may be upon an actual or standby basis.
3.
The extent of assistance to be furnished under this Agreement shall
be determined solely by the municipal party furnishing such assistance,
and it is understood that the assistance so furnished may be discontinued
at the sole discretion of the furnishing party. Prior notification
shall be made to the Incident Commander.
4.
Fire officers who shall be commanded by their superior officer to
perform Fire duties outside the territorial limits of the municipality
which regularly employs such officers, shall be under the direction
and authority of the local commanding officers of the municipality
to which they are called to perform such fire duties, and they shall
have the same powers, authority and immunities as have the member
of the Fire Department of the municipality in which such assistance
is being rendered.
5.
All personnel furnished shall work, to the greatest extent possible,
under their own supervisory personnel, and equipment furnished will
ordinarily be operated by personnel of the party furnishing the equipment.
6.
It is mutually agreed and understood that the provisions of the Agreement
shall be invoked only when, in the opinion of the Incident Commander,
Fire Chief, Fire Commissioner or other person or persons in charge
of fire or public safety of the party requesting assistance, it is
deemed necessary to request outside assistance because all of the
normal facilities at their command have been exhausted and outside
assistance is needed to control and suppress an emergency, disaster
or widespread conflagration.
7.
It is further agreed and understood that whenever, in the opinion
of the Incident Commander, Mayor, Fire Chief, Fire Commissioner or
other person or persons in charge of fire or public safety of any
party, it is deemed necessary to request outside assistance, request
shall first be made upon those parties which are within the Level
of the party requesting assistance. If sufficient assistance is available
from those parties within the Level of the party requesting assistance,
no request shall be made upon any party in any other region.
8.
At Level III the Essex County Office of Emergency Management Fire
Coordinator shall be notified in anticipation of continued mutual
aid.
9.
The municipality requesting assistance may, upon request, reimburse
each municipality providing assistance, to the extent to which the
municipality providing such assistance cannot obtain reimbursement
of payment for such assistance from any County, State or Federal governmental
unit or agency for expenditures actually incurred in furnishing assistance.
10.
The parties hereto shall make request of the Essex County Office
of Emergency Management Fire Coordinator that he serve as Coordinator
among the municipalities which are parties to this Agreement, for
the purpose of facilitating the provision of assistance pursuant to
this Agreement.
11.
This Agreement shall not be construed as or deemed to be an Agreement
for the benefit of any third party or parties, and no third party
or parties shall have any right of action hereunder for any cause
whatsoever.
12.
Any party to this Agreement may withdraw at any time, upon thirty
(30) days written notice to each of the other parties, and thereafter,
such withdrawing party shall no longer be a party to this Agreement;
but this Agreement shall continue to exist among the remaining parties.
13.
This Agreement shall become effective for each party hereof when
that party by ordinance of its Governing Body ratifies and approves
this Agreement, and authorized the proper municipal officials to execute
the same, at which time certified copies of said ordinance approving
the same shall be distributed to the other parties.
This ordinance (section) shall take effect upon final passage
and publication as provided by law.
Editor's Note: This section was adopted on June 18, 2002.
[Ord. No. 3-2011 § 1]
There is hereby created a Borough of Roseland Open Space Trust
Fund, whose purposes are set forth below.
[Ord. No. 3-2011 § 2]
The purposes of the Borough of Roseland Open Space Trust Fund
are as follows:
a.
Acquisition of lands for recreation and conservation purposes;
b.
Development of lands acquired for recreation and conservation purposes
or used for recreation or conservation purposes;
c.
Maintenance of lands acquired for recreation and conservation purposes
or used for recreation and conservation purposes;
d.
Acquisition of farmland for farmland preservation purposes;
e.
Historic preservation of historic properties, structures, facilities,
sites, areas or objects and acquisition of such properties, structures,
facilities, sites, areas or objects for historic preservation purposes;
or
f.
Payment of debt service on indebtedness issued or incurred by the
Borough of Roseland for any of the above purposes, except for (c)
all of the above are to be funded through the collection of property
tax.
[Ord. No. 3-2011 § 3]
The funding source for the Borough Open Space Trust Fund shall
be the establishment of a separate Borough tax line item at an annual
rate not to exceed four ($0.04) cents per one hundred ($100.00) dollars
of ratable for each and every taxable property located within the
Borough. The rate shall be set every year by the Borough Council,
by resolution, during the existence of the Borough Open Space Trust
Fund, no later than the meeting at which the Borough budget shall
be introduced. The Borough Chief Financial Officer, the Borough Auditor,
the Borough Tax Collector and the Borough Tax Assessor, where applicable,
shall assist the Borough Committee in the annual creation/collection
of this open space tax.
[Ord. No. 3-2011 § 4]
The determination of how the Borough Open Space Trust Fund shall
be expended at anytime shall be at the sole discretion of the Borough
Council and they shall be the final determiners of the allocation(s)
of the Trust Fund during its existence. The Borough reserves the right
to establish an Open Space Advisory Committee to assist the Borough
in addressing the provisions of this section.
[Ord. No. 22-2004; Ord. No. 03-2016 § 2]
The Borough voters at the November 2, 1999 general election
approved a referendum to enact a two ($.02) cent Open Space Tax; and
the Borough voters at the November 2, 2004 general election approved
a referendum to increase the Open Space Tax to four ($.04) cents per
one hundred ($100.00) dollars of assessed value.
[Ord. No. 22-2004; Ord. No. 03-2016 § 2]
Effective January 1, 2005 the current two ($.02) cent Open Space
Tax shall be increased to four ($.04) cents per one hundred ($100.00)
dollars of assessed value.
[Ord. No. 14-2015; Ord. No. 03-2016 § 2]
The Borough Council hereby expresses its approval of the State's
"Pay to Play" legislation as set forth in N.J.S.A. 19:44A-20.1 et
seq.
[Ord. No. 14-2015; Ord. No. 03-2016 § 2]
Requests for Qualifications (RFQs) for professional services
shall be utilized for the following professional services:
a.
Municipal Bond Counsel
b.
Special Litigation Attorney
c.
Borough Engineer
d.
Tax Appeal Attorney
e.
Property Appraisal Services
f.
Auditor
g.
Consulting Engineer, Planning and Zoning
h.
Conflict of Interest Engineer
i.
Conflict of Interest Engineer, Planning and Zoning
j.
Planning Board Attorney
k.
Zoning Board Attorney
l.
Borough Architect
m.
Real Estate Attorney
n.
Labor Attorney
o.
Affordable Housing Attorney
p.
Special Counsel for COAH Matters
q.
Redevelopment Attorney
r.
Licensed Site Remediation Professional (LSRP)
s.
Any other professional services for architectural, engineering, special
legal counsel, or other consultant services.
[Ord. No. 14-2015; Ord. No. 03-2016 § 2]
All RFQs for professional services set forth above shall be
prepared and published in accordance with N.J.S.A. 19:44A-20.1 et
seq., and all such RFQs shall be evaluated on the basis of the most
advantageous to the Borough of Roseland, price and other factors considered.
The specific criteria will include, but will not be limited to:
a.
Individual and Firm experience and reputation;
b.
Knowledge of the operations of the municipality and the services
to be provided as professional service for which the specific RFQ
is being solicited;
c.
Other factors that the Mayor and Borough Council conclude are in
the best interests of the Borough of Roseland.
[Ord. No. 14-2015; Ord. No. 03-2016 § 2]
Any contract may be negotiated or awarded by the Mayor and Council
without public advertising for bids and bidding therefor, notwithstanding
that the contract price will exceed the bid threshold, when an emergency
affecting the public health, safety or welfare requires the immediate
delivery of goods or the performance of services; provided that the
awarding of such contracts is made in accordance with the provisions
of N.J.S.A. 40A:11-6.
[Ord. No. 14-2015; Ord. No. 03-2016 § 2]
[Added 12-21-2021 by Ord.
No. 35-2021]
The following shall be the policies and procedures of the Borough
of Roseland for all communication channels and methods that are intended
to be seen by residents and the general public. This includes, but
is not limited to, Roseland's PEG television station, television station
Bulletin Board, social media channels, the Borough website, the Borough
newsletter, Borough calendars - Printed and digital, and other printed
communications.
Programming on the Borough of Roseland's communication outlets
shall fall under the jurisdiction of the Public Information Officer
at the direction of the Borough Administrator, Borough Council &
Mayor.
[Added 12-21-2021 by Ord.
No. 35-2021]
The objectives of this section are to:
a.
Provide unedited content of Borough meetings and other municipal
public meetings, as designated, for public consumption.
b.
Provide comprehensive information about events, programs and services
offered to Roseland residents by municipal departments and by non-profit
organizations in the community.
c.
Provide information pertinent to Roseland residents from other local,
state, and federal governmental entities.
d.
Widen the dissemination of information on the activities of the municipal
government advisory bodies of the Borough.
e.
Provide emergency communications in the event of disaster or widespread
service disruption.
f.
Provide and distribute programming and notices of interest to the
residents, which will inform and educate, as well as encourage participation
in government services, activities and decision making.
[Added 12-21-2021 by Ord.
No. 35-2021]
The PEG television channel shall operate on all cable service
providers offering service in the Borough pursuant to a franchise
authorized pursuant to the provisions of the State Cable Television
Act.
The television channel shall operate in accordance with applicable
provisions of the State Cable Television Act[1] and the Federal Telecommunications Act. The relationship
between the municipality and the school district relating to the operation
of the channel shall be in accordance with any shared services agreement
in effect.
[1]
Editor's Note: See N.J.S.A. 48:5A-1 et seq.
[Added 12-21-2021 by Ord.
No. 35-2021]
The types of allowed content shall be as follows:
a.
Live broadcasting: Live coverage of designated meetings and events.
b.
Previously Live Programs: Past meetings, shows and events that were
broadcast live but also recorded for rebroadcast at a later time.
c.
Staff-originated programming and messages: Approved programming produced
by the municipality, to include programs for local departments, issues
related to municipal government or about groups, committees, boards,
etc., that are affiliated with government and non-profits involved
in the community.
d.
Outside-originated programming and messages: Approved programming
that is related to government or the Borough that is produced by an
outside source. This programming may be submitted, donated, purchased,
rented or borrowed. Important information from the local and regional
school system, Essex County government, State of New Jersey, and the
federal government shall also be permissible to share through all
Borough communication channels. Non-profit organizations based in
Roseland may also submit appropriate programs to be seen by the community.
e.
Emergency broadcasts and messages, as needed.
f.
Borough promotional announcements: events, programs and activities
hosted by the Borough.
1.
Promotional announcements for events by Roseland based non-profit
organizations or by non-Roseland based non-profit organizations shall
only be permitted when an event is being held within the Borough or
if it will bring a specific benefit to the Borough.
2.
Any non-profit organization wishing to promote a promotional event
announcement through the Borough's communications channels must fill
out a specified form to be reviewed and approved. These entities will
only be allowed to share said event information on the Borough television
station, the online and printed Borough events calendar, and the Borough
newsletter.
g.
Local Business Spotlight: A local business may be spotlighted only
if all of the following circumstances are adhered to:
1.
The business must have had a newsworthy event occur, i.e., a ribbon
cutting ceremony, a grand reopening, recognition of new ownership,
acquired an award or distinction.
2.
The mayor or a member of the Borough Council attended the event.
3.
The publication of said content was approved by the Mayor or Borough
Administrator.
4.
The content of the spotlight focuses on the newsworthy event alone,
and not give any appearance of an endorsement or overly favorable
treatment.
[Added 12-21-2021 by Ord.
No. 35-2021]
Content that is posted by the Borough, content submitted by
residents, or public comments posted on Borough social media that
contains any of the following inappropriate forms of content shall
not be permitted and are subject to immediate removal and/or restriction
by the Public Information Officer and/or the Borough Administrator
and/or the Borough Clerk and/or the Police Department and/or his/her
designees.
a.
Profane, obscene, violent, or pornographic content and/or language,
or sexually suggestive or explicit content links to such materials.
Any image or link containing minors or suspected minors in sexual
and/or provocative situations will be reported to law enforcement;
b.
Content that promotes, fosters or perpetuates discrimination on the
basis of race, creed, color, age, religion, gender, or national origin,
marital status, status with regard to public assistance, physical
or mental disability or sexual orientation;
c.
Defamatory attacks;
d.
Threats to any person or organization;
e.
Solicitation of commerce, or content that could give the appearance
of an endorsement of a business, including but not limited to advertising
of any private business or product for sale;
f.
Conduct in violation of any federal, state or local law;
g.
Encouragement of illegal activity or illegal activity;
h.
Information that may tend to compromise the safety or security of
the public or public systems;
i.
Content that violates a legal ownership interest, such as a copyright,
of any party the Borough does not permit or allow copyright infringing
activities and/or infringement of intellectual property rights on
its website or social media sites and will remove any and all content
and submissions if properly notified that such content and/or submission
infringes on another's intellectual property rights;
j.
Spamming or repetitive content;
k.
Comments from children under 13 cannot be posted in order to comply
with the Children's Online Privacy Protection Act. By posting on a
Borough media site, users acknowledge that they are at least 13 years
old. Parents are responsible for any minor child's posting or comments;
l.
Content that incites violence;
m.
Comments containing vulgar, offensive, threatening, or harassing
language, personal attacks, or unsupported accusations; and,
n.
Persons posting prohibited content are subject to being barred from
posting comments on Borough social media.
o.
No political messages, videos, or photos, except for messages regarding
notifying the public about election deadlines, changes, or about Election
Day itself.
[Added 12-21-2021 by Ord.
No. 35-2021]
a.
All internal requests for public communications shall be sent to
the Public Information Officer with the applicable information and
media to be shared, along with proof of the approval to proceed from
either the Borough Administrator, the Borough Council, the Mayor,
or Mayor's designee.
b.
All outside requests to share content, from residents, non-profits,
local organizations, and other governmental entities shall be submitted
via a written and/or digital form that shall be reviewed by the Borough
Administrator and Public Information Officer to ensure the content
is appropriate and conforms to the necessary Borough guidelines.
c.
All state OPRA guidelines should be followed, including but not limited
to:
1.
Keeping a record of all Bulletin Board slides posted in the last
year.
2.
Keeping a record of all posting requests sent in over the last year.
3.
Keeping a record of the PEG television channel program schedule over
the last year.
4.
Backing up of social media postings made by the Borough and of comments
made by the public.
d.
The channel is not to be utilized for announcements from the general
public. Access to the channel shall be limited to municipal; governmental
or quasi-governmental functions and operations. Utilization of the
channel for personal gain is not permitted.
1.
An exception to this rule shall only be allowed if formally authorized
by the governing body by resolution and provided to the Borough Administrator
and Public Information Officer. The purpose for allowing general announcements
from the public must be constrained to a community cause or a specific
purpose and shall include a sunset provision.
e.
The Borough shall keep messaging consistent on all platforms in order
to establish a uniform message and image to the public. Small deviations
shall be allowed where appropriate depending on the medium, for example
posting more photos on a photo-centric social media platform or more
business news and updates on a professional and business-centric social
media platform.
f.
Information dissemination throughout all platforms shall always be
in good taste in terms of frequency and variety. This shall be enforced
by the Public Information Officer with consultation with the Borough
Administrator and Mayor.
[Added 12-21-2021 by Ord.
No. 35-2021]
The following is a general list of message dissemination priorities.
The priorities may be altered on a case-by-case basis by the Borough
Administrator and the Public Information Officer.
a.
Emergency communication by the mayor or his/her designee, the Police
Department, or the Roseland Office of Emergency Management takes priority
over all other communications.
b.
Programming and messages related to public events, weather events,
and other occurrences that are due to occur in the next 24 hours.
c.
Programming of or about meetings of policy making bodies such as
the Borough Council.
d.
Programming of various Borough departments and their services.
e.
Programming of county, state, federal government and/or Borough boards,
commissions and authorities and/or agencies that use public dollars.
f.
Other local events and messages from the public, non-profit organizations,
and Roseland organizations.
